ZipRecruiter

Log In

1

Program Assistant Jobs in Berkeley, CA (NOW HIRING)

Edventure More

Senior Program Assistant

Berkeley, CA · On-site

$26 - $28/hr

The Senior Program Assistant is a pivotal role responsible for supporting the Senior Program Manager in the delivery of EDMO programs. The main responsibility of this role is to act as a substitute ...

next page

Showing results 1-20

People also search for

All JobsProgram Assistant JobsProgram Assistant Jobs in Berkeley, CA

Program Assistant information

See Berkeley, CA salary details

$26.3K

$56K

$77.1K

How much do program assistant jobs pay per year?

As of Jun 1, 2026, the average yearly pay for program assistant in Berkeley, CA is $55,983.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,900.00 and $58,200.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Berkeley, CA? The most popular types of Program jobs in Berkeley, CA are:
What cities near Berkeley, CA are hiring for Program Assistant jobs? Cities near Berkeley, CA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Berkeley, CA as of May 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 100% In-person job distribution, with an average salary of $55,983 per year, or $26.9 per hour.
Program Assistant (full-time)

Program Assistant (full-time)

Living at Reflections

Novato, CA • On-site

$25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

Company Profile
Living at Reflections, LLC. (Reflections) provides clinical excellence in the intensive treatment of drug & alcohol addiction & dependence in an exclusive, high-end environment conducive to achieving and sustaining long-term sobriety. Reflections specializes in dual-diagnosis programs that focus on mental health, which drives substance abuse in the first place.
We are seeking experienced Program Assistants (PA) to join our team. With this opportunity, not only will it allow you to work with our programs helping people change their lives, but will also enhance your training and experience in the field.
We can assist you in becoming registered to be a Substance Use Disorder Certified Counselor. We provide up to $400 annually for education reimbursement!
HOW TO APPLY
Apply through our job link at:
https://livingatreflections.bamboohr.com/careers/24
POSITION SUMMARY
Under the direction of the Reflections' Management Team, the Program Assistant (PA) is an active participant in our clients' first steps of recovery and overall experience.
WHAT YOU WILL DO
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Primary role of a Program Assistant is to engage with clients in a supportive manner when clients are between sessions or groups. Clients should have access to the PA at all times when they are not in session.
The essential functions include, but are not limited to the following:
  • Provide support/engage in recovery dialogue and behaviors with clients
  • Maintain compliance with HIPAA regulations, ADA, DHCS, and Joint Commission policies and procedures.
  • Proficient documentation in KIPU Systems
  • Perform new client admission including orientation, complete all appropriate KIPU forms, recurring assessment, exit surveys, search of personal property, etc.) Provide clients with a copy of admission forms
  • Chaperone clients to self-help meetings, outings, and labs when needed (in company vehicles only)
  • Facilitate program activities (i.e., going on walks, playing board games, oversee holiday activities)
  • Enforce client rules and regulations for physical, emotional, and spiritual safety- Including getting clients to group on time
  • Establish a consistent presence and awareness of clients' behavior.
  • Document thorough shift notes pertaining to each individual clients' daily progress and distribute to appropriate staff at the end of shift.
  • At the beginning and end of each shift, communicate thoroughly between shifts by completing "pass down." Surrender the PA cell phone and key exchange to the oncoming staff
  • Assist in medication observation and documentation/Detox Observation and client monitoring
  • Obtain and send out Urine Analysis as needed if medical staff are not available
  • Answer phones and gate calls; keep the PA phone on you at all times; meet all incoming visitors at front door
  • Assist as needed in Crisis Intervention
  • Perform random room/belonging searches (if applicable)
  • Support Culinary Department as needed (i.e., load/unload dishwasher, assist in food preparation when Chef is unavailable, prepare continental breakfast, restock client snacks and coffee/tea selection, place settings at table, restock beverages in client fridge)
  • Straighten up communal areas. Ensure the facility is always tour ready.
  • When housekeeping is not on-site, empty all trash cans in the facility, change bedsheets if necessary, vacuum before admits/ discharges, and complete laundry. Ensure all bathrooms are stocked with paper towels, clean towels, toilet paper, shampoo, conditioner, body wash, air freshener, and hand soap
  • Ensure client bedrooms are prepared and presentable for new client admission
  • Enter and maintain EHR notes and Psychosocial assessments, etc. (if applicable)
  • Participate in activities needed to support the management functions of the team
  • Maintain a professional and recovery centered communication with coworkers in client settings
  • Assisting in residents discharge, facilitating residents' transportation and continuity of care with the next level of care environment and/or facility.
  • Distribute client schedules Sunday night (if applicable)
  • Under the supervision of a delegated Substance Abuse Counselor or Program Director, work towards obtaining the Twelve (12) Core Functions hours needed to become a certified substance abuse counselor
  • Attends all staff development trainings, group supervision team meetings, and adhere the compliance of AOD credentialing
  • Stay awake and alert during all hours
  • Maintain a business casual dress code
  • Time off requests should be submitted to supervisor a minimum of 2 weeks prior to the date requested
  • You may be asked to work at a different site than where you are first assigned
  • Scheduled hours are subject to change based on census and company needs
  • Perform other duties as assigned

What You Will Bring:
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
  • Current AOD Certification with organization recognized by the DHCS OR Registration with BBS or AOD Certifying body, depending on education level.
  • Must have current CPR, First Aid certification, negative Tuberculosis results clearance
  • Valid California Driver License and clean driving record
  • Current negative Tuberculosis results clearance
  • Demonstrated ability in dealing directly with clients
  • Ability to multitask, delegate tasks, manage care, maintain facility standards
  • Desire to assist those with chemical dependency in their recovery
  • Understanding of causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.
  • Excellent interpersonal, written and communication skills.
  • Operational knowledge of Google Office Suite and KIPU (preferred).
  • Ability to maintain sensitivity and objectivity under pressures generated by association with substance abuse treatment participants.
  • Demonstrate ethical behavior in order to maintain professional standards and safeguard the clients.
  • Protect and maintain program clients' health, safety, welfare, and confidentiality of records and participant information.
  • Ability to multitask, delegate tasks, manage care, maintain facility standards
  • 1 year experience in the field of recovery or equivalent human services work experience preferred

What We Offer:
  • Pay: $25 hour
  • Schedule: various
  • Medical, Dental, Vision.
  • Paid vacation, sick time, & holidays.
  • 401K, HSA, & Life insurance programs.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Apply