Pharmaceutical Program Coordinator Jobs (NOW HIRING)

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: 

• Competitive pay: $20-30/hr
• Benefits: Medical, Dental, Vision and Prescription coverage. 
• Paid vacation, holidays, and floating holiday.  
• 401(K) with Company match. 
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability. 
• Tuition reimbursement. 
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more. 
• Pet Insurance. 
• Legal Plan, and ID Theft Protection. 

The Program Coordinator supports Program Managers regarding business execution. This is a dynamic position that includes: coordinating subcontractors for service and installation jobs and providing an interface for any general administrative support. Performs all duties in accordance with all company guidelines and applicable federal, state and local regulations. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Service Coordination 

• Coordinates service dispatch with subcontractors 
• Customer communication on service call progress, quoting and reporting   
• Works with subcontractors completing calls, quoting and invoicing 
• Coordinates with internal resources for call setup and completion, quoting, billing, etc. 
• Schedules planned service with subcontractors 
• Schedules and executes service-related roll outs with multiple locations 
• Subcontractor Maintenance 
• Provide support to service branches who need to utilize subcontractors when necessary  
• Review current subcontractor list, request updates for expired documents 
• New subcontractor setup 
• Research and find potential subcontractors 
• Communicate with potential subcontractor and send new vendor packet 

Installation and Project Support 

• Coordinate with sales and estimating to verify subcontractor availability and worthiness to bid projects 
• Research and find potential subcontractors  
• Project Administration 
• Organize and maintain electronic project folders per job 
• Create project schedules 
• Create and maintain contract documents for subcontractors 
• Issue PO’s for subcontracts  
• Obtain submittals from vendors and submit in customer portal 
• Receive and process for approval change order requests from subcontractors 
• Receive and submit close out documents from subcontractors 
• Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety). 
• Performs other duties as assigned.  

Education / Training 

• High school diploma or GED 
• 4-6 years of work experience 

Work Experience / Skills 

• Excellent customer service skills with both internal and external customers and subcontractors. 
• Ability to communicate effectively, both verbally and in writing   
• Highly organized and detail-oriented  
• Ability to work independently and in a team-oriented environment  
• Proficient typing skills to properly document dictation to update systems  
• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.  
• Ability to use typical business tools including E-Mail, Word, Excel, etc.  

Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! 

Connect with us on Facebook and X.  

CoolSys is an EEO/AA Employer. All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.  

Pre-employment background screening (criminal and MVR for driving positions) and drug testing arerequiredfor all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance. 

Education / Training 

• High school diploma or GED 
• 4-6 years of work experience 

Work Experience / Skills 

• Excellent customer service skills with both internal and external customers and subcontractors. 
• Ability to communicate effectively, both verbally and in writing   
• Highly organized and detail-oriented  
• Ability to work independently and in a team-oriented environment  
• Proficient typing skills to properly document dictation to update systems  
• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.  
• Ability to use typical business tools including E-Mail, Word, Excel, etc.