Payroll Processing In Jobs in California (NOW HIRING)

Description

Job Title: HR Coordinator - Payroll and Compliance

Division: Department of People

Location: Petaluma (On-Site)

FLSA Status: Non-Exempt

Reporting to: Payroll Manager/Senior HR Generalist

Summary:

The HR Payroll & Compliance Coordinator supports the Department of People team by assisting with payroll processing, benefits administration, HRIS accuracy, onboarding, and compliance tracking. This role bridges HR operations and compliance by maintaining accurate employee data, assisting with payroll and benefits, and applying basic knowledge of California and federal labor laws to ensure compliant HR practices across Hog Island's farms, restaurants, commissary, wholesale, direct-to-consumer, and administrative divisions.

Essential Duties & Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative & Employee Support

• Maintain accurate, confidential employee records and HR files.
• Prepare and process HR documents, forms, and correspondence.
• Provide frontline support to employees regarding payroll, benefits, and policy questions.

Onboarding & Recruitment

• Coordinate onboarding for new hires, including new hire paperwork, reference checks, and HRIS entry.
• Set up employees in Paylocity with accurate job, pay, and benefit data.
• Ensure onboarding practices comply with California labor law requirements (wage notices, sick leave postings, handbook acknowledgements).

Payroll & HRIS

• Assist Payroll Manager with bi-weekly payroll processing in Paylocity, including auditing timecards, entering adjustments, and maintaining wage/salary data
• Maintain HRIS data accuracy for employee job changes, terminations, and benefits updates.
• Generate and distribute routine HRIS/payroll reports for management review.

Benefits Administration

• Support employee benefits enrollment and open enrollment processes.
• Track eligibility and ensure accurate entry of benefits into HRIS.
• Assist employees with basic benefit inquiries and escalate complex cases to Payroll Manager.

Compliance & Reporting

• Apply basic knowledge of California and federal employment laws (meal/rest periods, overtime, sick leave, CFRA/FMLA) to ensure day-to-day compliance.
• Prepare documentation to support ACA tracking, EEO-1, and other government-mandated reports.
• Assist with unemployment claims and EDD responses.
• Support audits (internal and external) by gathering documentation.

Projects & Growth Support

• Assist with policy and handbook updates.
• Support HR compliance initiatives and training rollouts.
• Provide recommendations for process improvements as the company grows.

Ancillary Functions:

• Conduct research, analyze data, and prepare recommendations on assigned projects and tasks.
• Submit relevant reports in a timely manner.
• Conduct self in a professional and ethical manner. Maintain unquestionable confidentiality of all data and human resource related matters.
• Adhere to all organizational policies and procedures.
• Perform additional responsibilities as assigned.

Requirements

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In addition, the individual must be punctual, have a good attendance record, and have reliable means of transportation to work.

• High School diploma or equivalent required; secondary education in HR, business, or related field preferred.
• 2-3 years of recent HR and payroll experience required.
• Demonstrated knowledge of HRIS systems; Paylocity strongly preferred.
• Familiarity with California payroll processing and benefits administration.
• Basic understanding of California and federal employment laws (wage/hour rules, leave laws, sick leave, etc.).
• Bilingual in Spanish strongly preferred.
• Excellent organizational and communication skills; able to interact effectively across diverse teams.
• Ability to handle confidential information with integrity and discretion.
• Proficiency in Microsoft Word, Excel, PowerPoint, Google Drive and Outlook.
• Valid CA driver's license and ability to travel to multiple Hog Island worksites.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office environment with moderate noise; occasional visits to farms or restaurant sites for onboarding or payroll support.
• Ability to sit, stand, and move between office and operational settings.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Standing/sitting intermittently throughout work shift;
• Repetitive finger movements with frequent computer use;
• Limited bending/stooping.
• Good visual acuity.
• Ability to regularly lift and move 10 pounds and occasionally lift and move up to 25 pounds.

This job description is intended to convey information essential to understanding the scope of the Human Resource Coordinator - Payroll and Compliance and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.