Payroll Administrator Jobs in Riverside, CA (NOW HIRING)

At Cotality, we are driven by a single mission—to make the property industry faster, smarter, and more people-centric. Cotality is the trusted source for property intelligence, with unmatched precision, depth, breadth, and insights across the entire ecosystem. Our talented team of 5,000 employees globally uses our network, scale, connectivity and technology to drive the largest asset class in the world. Join us as we work toward our vision of fueling a thriving global property ecosystem and a more resilient society. Cotality is committed to cultivating a diverse and inclusive work culture that inspires innovation and bold thinking; it's a place where you can collaborate, feel valued, develop skills and directly impact the real estate economy. We know our people are our greatest asset. At Cotality, you can be yourself, lift people up and make an impact. By putting clients first and continuously innovating, we're working together to set the pace for unlocking new possibilities that better serve the property industry. Job Description Senior Professional, Global Payroll Cotality is seeking a highly motivated Senior Professional, Global Payroll to support the accurate, compliant, and timely delivery of payroll operations across multiple countries. This role is responsible for end-to-end payroll processing, payroll vendor relations, payroll reporting, compliance administration, and employee support. The successful candidate will demonstrate strong attention to detail, sound judgement, a customer‐first mindset, and a commitment to continuous improvement and operational excellence. The Senior Professional, Global Payroll exercises independent judgment, maintains strict confidentiality, and collaborates closely with HR, Finance, Benefits, and third‐party payroll providers to ensure a seamless payroll experience for employees globally. Hybrid role with two days in the Irvine Office required on Mondays and Wednesdays. Key Responsibilities Global Payroll Administration: Process and validate payroll for employees globally, including salaried, hourly, temporary, and expatriate populations where applicable. Review and import time and attendance data into payroll systems, ensuring accuracy and completeness. Administer employee payroll changes, including new hires, terminations, compensation changes, tax elections, payment election updates, and leave‐related transactions. Review and validate payroll calculations for earnings, deductions, taxes, benefits, garnishments, and other payroll‐related transactions. Ensure payrolls are processed accurately and on schedule in accordance with established payroll calendars. Payroll Vendor Management & Quality Assurance Review and approve payrolls processed through third‐party payroll providers, including Workday, Dayforce, ADP and other global payroll partners. Perform payroll audits and reconciliations to identify and resolve discrepancies prior to payroll release. Partner with vendors to investigate and resolve payroll‐related issues, ensuring timely resolution and effective communication. Monitor payroll service levels and support continuous improvements in payroll operations. Compliance & Regulatory Administration Support compliance with all applicable federal, state, provincial, and international payroll regulations. Ensure accurate administration of tax withholding, statutory deductions, benefits, and payroll reporting requirements. Assist with year‐end payroll activities, including tax reporting, reconciliations, employee tax forms, and regulatory filings. Maintain payroll records in accordance with company policies and regulatory requirements. Employee Support & Client Experience Respond to employee and manager inquiries regarding payroll, PTO, timekeeping, taxes, deductions, and related matters in a timely and professional manner. Provide exceptional customer service while maintaining confidentiality and compliance requirements. Partner with HR and People teams to ensure employees receive accurate information and support regarding payroll‐related matters. Process Improvement & Operational Excellence Continuously evaluate payroll processes, workflows, and controls to improve efficiency, accuracy, and scalability. Document and maintain payroll procedures and standard operating processes. Participate in payroll system implementations, upgrades, testing, and process enhancement initiatives. Support automation and standardization efforts across global payroll operations. Job Qualifications Required Qualifications 5+ years of progressive payroll experience, including multi‐state and/or global payroll administration. Experience working with payroll systems such as Workday, ADP, Dayforce, or similar HRIS/payroll platforms. Strong understanding of payroll regulations, taxation, wage and hour requirements, and payroll best practices. Advanced proficiency in Microsoft Excel and payroll reporting. Strong analytical, problem‐solving, and organizational skills. Ability to manage multiple priorities and meet critical payroll deadlines. Excellent written and verbal communication skills. Preferred Qualifications Certified Payroll Professional (CPP) or equivalent payroll certification. Experience supporting payroll operations across multiple countries. Knowledge of payroll accounting, reconciliations, and SOX controls. Annual Pay Range 77,100 - 110,000 USD Application Window This opportunity is expected to remain posted through the date identified below, subject to business needs. Benefits Time off: Generous PTO and 11 paid holidays, plus well‐being and volunteer time off. Family Support: Up to 16 weeks of fully paid parental leave and a baby stipend. Health: Multiple medical plan options with mental health and wellness support offerings. Retirement: 401(k) with company match and vesting after one year. Financial Perks: $400 annual well‐being stipend and tuition assistance up to $5,250. Extras: Recognition Rewards, Referral bonuses, exclusive discounts and more! Equal Opportunity Statements Cotality is an Equal Opportunity employer committed to attracting and retaining the best‐qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability or status as a veteran of the Armed Forces, or any other basis protected by federal, state or local law. Cotality is an Equal Opportunity employer committed to attracting and retaining the best‐qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability or status as a veteran of the Armed Forces, or any other basis protected by federal, state or local law. Cotality will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants. Cotality maintains a Drug‐Free Workplace. Cotality is fully committed to a work environment that embraces everyone's unique contributions, experiences and values. We offer an empowered work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package. We are better together when we support and recognize our differences. Cotality will not interview candidates via text or email. Our interviews will be conducted by recruiters and leaders via the phone, zoom/teams or in an in‐person format. Reasonable Accommodation If you need reasonable accommodation to complete the on‐line application, please contact Talent Acquisition at careers@cotality.com or 1‐866‐224‐2086. Please include the following information in your email: The specific accommodation you're requesting to complete an employment application the position you are applying for (job title and/or job number). Do you represent a third‐party organization supporting individuals with disabilities? You can contact us at careers@cotality.com. Please allow up to three business days to receive a response. Please include the following information in your email: Your organization's name Organization's location(s) Brief description of your need. 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