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Asheville City Schools Job Description

21st CCLC District Coordinator Job Description

Job Status: Part-time position with flexible schedule, some afterschool hours required.

Description: The 21st Century Community Learning Centers (21st CCLC) District Coordinator provides district-level leadership and coordination for Asheville City Schools' federally funded afterschool and summer learning programs. This position supports program implementation across three elementary school sites by ensuring grant compliance, high-quality programming, data management, staffing, family engagement, and continuous program improvement. The District Coordinator reports directly to the Executive Director of Community Partnerships, who serves as the 21st CCLC Program Director. 

Specific Duties and Responsibilities: 

Program Leadership & Coordination

• Coordinate and support implementation of the 21st CCLC afterschool and summer learning programs across all sites.
• Collaborate with principals, site coordinators, and district departments to ensure consistent, high-quality programming.
• Conduct regular site visits to monitor program quality, provide coaching, and support continuous improvement.
• Assist with planning and implementation of school-year and summer programming.

Grant Compliance & Data Management

• Ensure compliance with all federal, state, district, and grant requirements.
• Enter and maintain accurate student attendance records in the 21DC system.
• Submit required documentation through the Title I Crate system.
• Prepare reports and maintain documentation for grant monitoring, audits, and state reporting.
• Track attendance, participation, behavior, and academic data to meet grant performance measures and reporting requirements.
• Analyze program data and recommend strategies to improve program quality and student outcomes.

Enrollment & Attendance

• Monitor enrollment and daily attendance to ensure grant participation goals are met.
• Partner with school staff to recruit eligible students and improve regular attendance.
• Develop and implement strategies to increase student participation and retention.

Staffing & Professional Learning

• Collaborate with principals and site coordinators to develop annual staffing plans.
• Assist with recruitment, hiring, onboarding, and retention of afterschool staff.
• Support professional development and ongoing training for program staff.
• Facilitate collaborative planning meetings and provide coaching to support high-quality instruction and youth development practices.

Family & Community Engagement

• Support family engagement events at each site that strengthen connections between home, school, and the afterschool program.
• Cultivate partnerships with families, community organizations, and school-day staff.
• Coordinate community resources and enrichment opportunities that enhance student learning.

Fiscal & Operational Support

• Monitor site budgets and expenditures to ensure compliance with approved grant budgets and federal guidelines.
• Support purchasing, inventory management, and resource allocation.
• Assist with planning and logistics for both afterschool and summer program operations.

Student Safety & Well-Being

• Promote safe, welcoming, and inclusive learning environments.
• Support implementation of district safety procedures and emergency preparedness.
• Coordinate with School Nutrition Services to ensure daily snacks and meals are available in accordance with program requirements.
• Support positive behavior practices and student well-being across all program sites.

Collaboration & Communication

• Serve as the primary district liaison between the 21st CCLC program, school administrators, district departments, families, and community partners.
• Communicate program expectations, updates, and outcomes with stakeholders.
• Support strategic planning and continuous improvement efforts to ensure the success of Asheville City Schools' afterschool and summer learning programs.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Must be physically able to sit, stand, walk, and drive a car. Must be able to lift boxes up to 10 pounds.  Physical demand requirements are for Light Work.

Data Conception:  Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar or divergent from obvious standards) of data, people, or things.

Interpersonal Communication:  Requires the ability to speak and/or signal people to convey or exchange information.  Includes giving instructions, assignments, or directions to subordinates or assistants.

Language Ability: Requires the ability to read and write simple forms. 

Intelligence:  Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.

Verbal Aptitude:  Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions.  Must be able to communicate effectively both verbally and legibly in Standard English.

Numerical Aptitude: Requires the ability to utilize mathematical formulas, to add, subtract, divide, and multiply.

Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width, and shape.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately when using computers and other technology.

Manual Dexterity:  Requires the ability to handle a variety of items, such as maintenance equipment and classroom supplies.   Must have minimal levels of eye/hand/foot coordination.

Color Discrimination:  Requires the ability to differentiate between colors or shades of color.

Interpersonal Temperament:  Requires the ability to deal with people beyond giving and receiving instructions.  Must be adaptable to performing under average levels of stress.