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Part Time Intake Jobs in Virginia (NOW HIRING)

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Part Time Intake information

See Virginia salary details

$30.7K

$44K

$82.8K

How much do part time intake jobs pay per year?

As of Aug 15, 2026, the average yearly pay for part time intake in Virginia is $44,016.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $42,600.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a part time intake specialist?

To thrive as a Part-Time Intake Specialist, you generally need strong organizational skills, attention to detail, and experience in customer service or healthcare administration, often supported by a high school diploma or equivalent. Familiarity with electronic health records (EHR) systems, data entry software, and scheduling tools is typically expected. Excellent communication, active listening, and empathy help build rapport with clients and ensure accurate information gathering. These skills are crucial for efficiently processing intakes, supporting team workflow, and providing a positive first impression for clients or patients.

What are some common challenges faced by part time intake specialists, and how can they be managed effectively?

Part-time intake specialists often face challenges such as managing a high volume of client inquiries within limited working hours and ensuring thorough documentation for each case. Balancing multiple priorities while maintaining accuracy and empathy can be demanding. Effective time management, clear communication with team members, and familiarity with the organization's intake procedures can help mitigate these challenges. Many organizations provide training and digital tools to streamline the process, making it easier for part-time staff to stay organized and deliver quality service.

What is a part time intake?

Part time intake positions are roles in which employees are responsible for collecting and recording information from clients or customers, typically in settings such as healthcare, legal, or social services. These staff members usually serve as the first point of contact, gathering essential details to initiate services or processes. Working part time means they have a reduced or flexible schedule, making the role suitable for those seeking fewer hours or balancing other commitments. Strong organizational, communication, and data entry skills are essential for success in this position.

What is the difference between Part Time Intake vs Part Time Receptionist?

AspectPart Time IntakePart Time Receptionist
Primary RoleGathering patient or client information, scheduling appointments, initial screeningGreeting visitors, answering phones, managing front desk
Required SkillsCommunication, data entry, basic medical or client knowledgeCustomer service, organization, communication
Work EnvironmentHealthcare facilities, clinics, officesReception areas, offices, front desk
Common CertificationsNone required or medical-related certificationsNone required, customer service experience

Part Time Intake roles focus on initial client or patient screening and data collection, often in healthcare settings, while Part Time Receptionist positions involve greeting visitors and managing front desk duties. Both roles require strong communication skills but differ in their primary responsibilities and work environment.

What are the most commonly searched types of Intake jobs in Virginia?

The most popular types of Intake jobs in Virginia are:

What cities in Virginia are hiring for Part Time Intake jobs?

Cities in Virginia with the most Part Time Intake job openings:

Part Time Intake jobs near you
Infographic showing various Part Time Intake job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $44,016 per year, or $21.2 per hour.

Physical Therapy Aide, Part-Time - Midlothian (Westchester), VA

Pivot Physical Therapy

Midlothian, VA • On-site

$14.25 - $17/hr

Part-time

Medical, Retirement

Posted 25 days ago

Job description

Position Overview
About Us:
At Athletico, we believe in the power of support - because a little help can lead to extraordinary achievements. Physical therapy isn't just about recovery; it's about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.
Our mission is simple yet powerful: Extraordinary people improving lives.
Position Summary:
The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).
Benefits offered with this part-time position:
  • Commuter: Pre-Tax Transit & Parking
  • Retirement 401(k) (for 21+) w/ Per-Pay Company Match
  • SoFi Financial Wellness Tools & Loan Resources
  • HUSK Fitness Resources & Gym Discounts
  • Home, Auto, and Pet Insurance
  • KinderCare Discount
  • Employee Assistance Program (EAP)
  • Employee Discount Program
  • Bereavement Time Off & Resources (part-time and full-time employees)
  • Learn more by checking out our 2026 Athletico's Benefits Summary.

Essential Duties and Responsibilities:The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.
  • Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.
  • Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.
  • Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.
  • Collect time-of-service payments and meet established collection targets to support revenue cycle performance.
  • Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.
  • Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.
  • Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.
  • Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.
  • Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.
  • Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.
  • Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.
  • Organizes activities (e.g., patient's goal celebrations, holiday celebrations) in coordination with the clinical team.
  • Provide Rehab Aide cross training on front office duties.

Qualifications:
  • Education:
    • High School Diploma or GED
  • Knowledge and Technical Skills:
    • Excellent customer service skills
    • Proficient with the use of MS Office, Outlook and Excel
    • Knowledge of healthcare insurance benefits and coverage preferred
    • Experience with requesting and managing customer payments preferred
  • Work Experience
    • 1-2 years of customer service required
    • 1-2 years of healthcare administration preferred

Knowledge and Technical Skills:
  • Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
  • Proficiency in electronic medical record (EMR/EHR) systems and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
  • Strong understanding of insurance verification processes, prior authorization requirements, and financial clearance workflows
  • Working knowledge of HIPAA compliance and patient privacy standards
  • Skilled in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
  • Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
  • Strong organizational and time management skills with attention to detail and accuracy in data entry
  • Ability to meet or exceed performance metrics (e.g., registration accuracy, collection targets) and adapt to continuous process improvements

Language Skills:
  • Ability to read, write and speak English proficiently

Physical Demands:
  • Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.
  • Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus

Work Environment:
  • Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.

Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.
Minimum Salary/Wage
USD$ 12.77 Hr.
Maximum Salary/Wage
USD$ 20.00 Hr.

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