Paralegal Assistant Jobs in Boca Raton, FL (NOW HIRING)

Founded in 2003, Kanner & Pintaluga is a NLJ500 and Mid-Market Pro 50 law firm that has recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the United States, our primary goal is to achieve the most favorable outcome for our clients, who have the absolute right to receive the maximum compensation for their damages.

POSITION SUMMARY:

The Trial Paralegal works directly with attorneys on high-value, high-volume litigation matters and serves as a primary trial-preparation partner for the Litigation team. This role is responsible for advanced case management, discovery support, and end-to-end trial readiness—including organizing trial notebooks, managing exhibits and witnesses, and coordinating experts and trial logistics. The Trial Paralegal also provides proactive calendaring and deadline management, supports hearings and depositions, and may help train and mentor junior staff.

ESSENTIAL JOB FUNCTIONS:

• Maintain attorney calendars, track deadlines, and proactively manage trial and hearing schedules.
• Schedule depositions, pre-depositions, mediations, meetings, hearings, and other case events.
• Manage case documents and litigation records using Microsoft Outlook, Word, Excel, Adobe, and FileVine.
• E-file legal documents through the State E-Portal System (state); assist with federal filing as needed.
• Assist attorneys in preparing for depositions, hearings, trials, and conferences (including coordination of witnesses and exhibits).
• Draft and finalize court filings and litigation documents such as pleadings, motions, affidavits, subpoenas, and discovery demands/responses.
• Prepare Trial Notebooks, Exhibit Lists, and other trial materials; ensure trial materials are complete, accurate, and court-ready.
• Retain and coordinate experts for trial (scheduling, document delivery, and logistics).
• Attend and support 60-day-before-trial meetings and final trial meetings; drive action items to completion.
• Coordinate trial logistics (courtroom technology, printing/binding, travel, service vendors, and day-of support).
• Communicate professionally with clients, opposing counsel, courts, vendors, and non-parties.
• Send correspondence to parties and non-parties by email, regular mail, and certified mail.
• Set up CourtCall and/or Zoom for hearings and coordinate virtual attendance.
• Support fact-finding projects and maintain well-organized, up-to-date case files.
• Perform other related duties as assigned.

EXPERIENCE/REQUIREMENTS:

• Full-time, 8:00 am – 5:00 pm, Monday–Friday; additional hours may be required around trials and key deadlines.
• 5+ years of litigation paralegal experience required; substantial hands-on trial preparation experience strongly preferred.
  1. Minimum of 3 years of Personal Injury Litigation experience required
• Strong understanding of the discovery process and litigation workflow from pre-suit through trial.
• Experience e-filing in state court required; e-filing in federal court is a plus.
• Proficiency with Microsoft Office Suite; comfort working in document and case management systems (SmartAdvocate experience preferred).
• Excellent organization skills with the ability to multitask, prioritize, and manage a heavy workload in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to communicate effectively with clients and colleagues.
• Detail-oriented, deadline-driven, and able to work independently within general guidelines and minimal supervision.
• Ability and willingness to be cross-trained and to support team needs.
• Experience reviewing medical records/bills and coordinating trial appearances is preferred but not required.

FIRM BENEFITS

The Firm offers a competitive benefits package for our full-time employees and their families. Here is a summary of our benefits (the list is not all-inclusive):

• Competitive Wage
• Paid Time Off, Holiday, Bereavement, and Sick Time
• 401K Retirement Savings Plan with Firm match
• Group Medical/Dental/Vision Plans
• Employer-Covered Supplemental Benefits
• Voluntary Supplemental Benefits
• Annual Performance Reviews

Equal Opportunity Statement

Kanner & Pintaluga is an Equal Opportunity Employer. Kanner & Pintaluga retains the right to change, assign, or reassign duties and responsibilities to this position at any time — in its sole discretion. Employment is at will.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.