Outside Processing Coordinator Jobs (NOW HIRING)

Position Summary

We are seeking a detail-oriented Inventory & Logistics Coordinator to support inventory control, shipping, receiving, and logistics operations in our manufacturing facility. This role works closely with Production, Purchasing, and Operations to ensure materials are received accurately, inventory remains organized, and customer orders are shipped on time.

The ideal candidate is organized, dependable, and proactive, with the ability to manage multiple priorities while maintaining a high level of accuracy.

Essential Responsibilities

Inventory Control

• Maintain accurate inventory records and material locations.
• Monitor inventory levels and report shortages or discrepancies.
• Issue materials to production jobs.
• Assist with cycle counts and inventory audits.
• Ensure inventory transactions are completed accurately and in a timely manner.

Shipping & Receiving

• Receive, inspect, and verify incoming materials against purchase orders and packing slips.
• Document certifications and required receiving paperwork.
• Prepare shipments for postal, parcel, and freight carriers.
• Select the most cost-effective shipping methods while ensuring products are packaged safely.
• Prepare bills of lading, shipping labels, and related documentation.
• Process customer returns (RMAs).
• Track lost shipments and obtain proof of delivery when necessary.
• Inspect incoming and outgoing shipments for damage and report discrepancies.

Logistics Coordination

• Issue purchase orders for outside processing.
• Coordinate with vendors to monitor outside processing and delivery schedules.
• Communicate with Production and Operations regarding shipping priorities and material availability.
• Deliver finished products to customers when required.
• Ensure customer orders are shipped accurately and on schedule.

Quality & Safety

• Follow all established Quality Management System (QMS) procedures and work instructions.
• Ensure proper identification, handling, storage, and protection of materials.
• Maintain a clean, organized, and safe work area.
• Follow all company safety policies and procedures.

Qualifications

Required

• High school diploma or GED.
• 2–5 years of experience in inventory control, shipping/receiving, warehouse operations, or logistics.
• Experience in a manufacturing environment preferred.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience using ERP, MRP, or inventory management software.
• Strong organizational and time management skills.
• Excellent attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.

Knowledge & Skills

Successful candidates will demonstrate:

• Strong attention to detail
• Excellent organizational skills
• Inventory management experience
• Shipping and logistics knowledge
• Ability to analyze inventory discrepancies
• Basic math and measuring skills
• Strong customer service mindset
• Effective verbal and written communication
• Reliability, accountability, and professionalism
• Knowledge of commercial shipping methods and documentation
• Ability to receive, stock, track, and distribute materials accurately

Physical Requirements

• Frequently stand, walk, bend, reach, and lift throughout the workday.
• Regularly lift and move up to 35 pounds.
• Work in both warehouse and office environments.
• Ability to work overtime, including occasional weekends, when business needs require.

Work Environment

This position works in a manufacturing and warehouse environment with regular exposure to moving equipment, moderate noise levels, and varying temperatures. Appropriate safety procedures and personal protective equipment are required.

Stooping, crouching, reaching, walking, lifting, grasping, talking, hearing, repetitive motion. Must be able to lift 45 lbs. Must have close visual acuity. May be subject to atmospheric conditions such as fumes, odors, dust.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to list of all requirements. All job requirements are subject to modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Temperature-controlled environment