Operations Support Coordinator Jobs in Boca Raton, FL

 

Duration: 9 months with possible extension
Shift Schedule: Monday to Friday 8am – 5 pm
Temp to Perm role: Possibility based on the worker's performance and openings
Core essential skill sets candidates must have to be considered for the role:
o Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.
o • Strong Excel and PowerPoint skills, with experience in creating leadership-ready presentations.
• Hands-on experience with Power BI and dashboard/report development.
• Prior experience in hybrid roles that combine analytics/reporting with coordination or operational support.
• Exposure to operations environments, including familiarity with 5S or Lean methodologies.
• A highly organized and hands-on approach, with the ability to manage both data-driven tasks and day-to-day coordination.
• This is not a traditional Business Analyst role, but rather a more versatile support function.
• The ideal candidate may have experience supporting a Chief of Staff or leadership team, with strong exposure to executive-level coordination.
• The profile should be highly tech-savvy and capable of working across tools and systems efficiently.
• This role goes beyond administrative support, requiring someone who can add value through both analytics and coordination.
• The candidate will also be expected to support the HR team with end-to-end coordination and event organization when needed, which we understand is a critical component of the role.
About the Role
We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams.
This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment.
Key Responsibilities
Operations & Workplace Efficiency
• Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives.
• Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums.
• Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights.
• Apply visual management principles to improve communication, alignment, and employee engagement.
• Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies.
• Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions.
Analytics & Digital Enablement
• Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps).
• Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving.
• Consolidate operational, performance, and project data to support business and leadership decision-making.
• Partner with leaders to develop data-driven presentations and business updates.
Business & Office Coordination
• Provide business and office support, including calendar coordination, meeting preparation, and expense processing.
• Prepare, review, and format correspondence, reports, presentations, and communication materials.
• Support leadership reviews, site visits, procurement coordination, and cross-functional projects.
• Maintain confidentiality and professionalism when handling sensitive and business-critical information.
Qualifications
• Bachelor’s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.
• Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination.
• Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required.
• Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis).
• Working knowledge of Power BI and Power Platform (Power Automate, Power Apps).
• Strong written and verbal communication skills with experience creating professional, leadership-ready presentations.
• Highly organized, attention to details with the ability to manage multiple priorities independently.
Key Attributes
• Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization.
• Detail-oriented, tech-savvy, and analytical mindset.
• Strong coordination and follow-up skills; able to influence without formal authority.
• Proactive, adaptable, and comfortable working in dynamic, changing environments.