Operations Support Coordinator Jobs in Appleton, WI

ABOUT THE ROLE

The Maintenance Coordinator provides administrative and operational support to the maintenance department. This position is responsible for maintaining maintenance records, managing work orders, coordinating equipment service activities, tracking spare parts inventory, and assisting with purchasing and vendor communications. The Maintenance Coordinator also supports the development, implementation, and continuous improvement of preventive maintenance programs by creating and maintaining equipment asset records, preventive maintenance procedures, inspection checklists, and maintenance schedules within the Computerized Maintenance Management System (CMMS). This role plays a critical part in improving equipment reliability, reducing downtime, and extending the service life of plant assets.

SAFETY IS OUR HIGHEST PRIORITY. Safety is our highest priority. We believe a safe workplace is built on mutual respect, care, and accountability. Every team member is empowered and expected to follow safety practices, look out for one another, and speak up about potential risks. Together, we create an environment where everyone goes home safely each day.

WHY JOIN OUR TEAM?

At Wells, youre part of a team that takes pride in building something that lasts. Whether youre in operations, a manufacturing facility, or out in the field, your work plays a direct role in creating quality structures that support our communities. We value hard work, reliability, and teamwork because getting the job done right requires teamwork. With a strong focus on safety, collaboration, and ingenuity, we create an environment where you can build your experience, contribute to meaningful work, and make an impact.

WHAT WE OFFER
Wells provides a competitive benefits package designed to support employees health, financial well-being, and work-life balance. Benefits include medical, dental, and vision insurance, company-paid disability and life insurance, wellness incentives, paid holidays, PTO, flexible spending accounts, HSA options, a 401(k) with profit sharing, access to Nice Healthcare, employee assistance resources, pet insurance, and additional voluntary coverage such as critical illness, accident, and hospital indemnity plans.

• Health and family care leave is available to both union and non-union employees.
• Union employee benefits are provided through separate collective bargaining agreements

WHAT YOULL DO

• Administer and maintain the Computerized Maintenance Management System (CMMS).
• Coordinate and track preventive maintenance and repair work orders to ensure timely completion.
• Develop and maintain preventive maintenance procedures, schedules, and equipment records.
• Collaborate with maintenance and production teams to optimize equipment reliability and minimize downtime.
• Monitor maintenance performance, analyze equipment issues, and support continuous improvement initiatives.
• Maintain accurate documentation for equipment, inspections, warranties, and compliance requirements.
• Coordinate service activities with internal teams and external vendors.
• Manage spare parts inventory, purchasing, and vendor communications.
• Support safety and regulatory compliance (e.g., OSHA) through proper recordkeeping and maintenance practices.
• Prepare reports related to maintenance performance, costs, and inventory usage.
• Provide general administrative and clerical support to the maintenance department.

WHO WERE LOOKING FOR

The ideal candidate is a highly organized maintenance professional with experience coordinating repairs, preventative maintenance, and vendor services. They are detail-oriented, safety-focused, and skilled at managing multiple priorities in a fast-paced environment. This individual is proactive, resourceful, and committed to improving processes while ensuring operational reliability.

IDEAL CANDIDATES WILL HAVE

• High school diploma or GED required.
• Associate degree in Business Administration, Industrial Technology, Maintenance Management, or a related field preferred.
• Candidates with an equivalent combination of relevant education, training, certifications, and directly related maintenance, manufacturing, or CMMS experience will be given full consideration in lieu of formal educational requirements.
• Minimum of 2 years of experience in maintenance administration, inventory control, manufacturing support, CMMS administration, or related industrial environments preferred.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with CMMS software required or strongly preferred.
• Strong organizational, planning, and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Strong verbal and written communication skills.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, telephones, and office equipment.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to access production, maintenance, storage, and outdoor work areas.
• Ability to wear required personal protective equipment (PPE) while in manufacturing areas

This position is primarily office-based but regularly interacts with maintenance and production personnel within an active precast concrete manufacturing facility. The employee may be exposed to dust, noise, vibration, moving equipment, heavy machinery, and varying weather conditions when entering plant and yard areas. Appropriate personal protective equipment (PPE) is required at all times in designated production and maintenance areas.

This profile summarizes key duties and expectations but does not list every possible job task. Employees must follow all job-related instructions and duties assigned by supervisors.

Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.