Operations Generalist Jobs in Rochester, NY (NOW HIRING)

Hoselton Auto Mall is looking for a highly motivated Human Resource professional to join our team as a full-time HR Generalist!
Hoselton is a family-owned auto dealership in the Greater Rochester area that's been in business for over 100 years -- with over 300 employees! We offer Chevrolet, Nissan and Toyota new vehicles and a wide array of pre-owned vehicle makes and models. We have a fully stocked wholesale/retail parts department for each dealership, experienced service technicians, and qualified and licensed body shop technicians in our state-of-the-art Collision Center. We offer a clean updated facility with a friendly atmosphere.
The HR Generalist will assist in the administration of day-to-day operations of the human resources function. The HR Generalist carries out responsibilities in some of the following functional areas: recruitment, hiring, selection, benefits, leave administration, legal compliance, and workers compensation administration. In this position you must be able to exercise independent judgment and decision making while actively responding promptly to the needs of all employee and manager requests. In addition, you will learn the weekly payroll process.
Essential functions of this job include, but are not limited to:
• Plans and directs recruitment activities; including job descriptions, job postings, applicant tracking and placement.
• Administers drug testing and background check programs.
• Conducts the new hire orientation process and other onboarding activities.
• Works with the HR team on benefits administration to include vendor relationships and communication to employees, maintenance of SPDs, Section 125 testing, ACA annual reporting, Form 5500 filings and other required government filings and annual notices.
• Facilitate Leave Management programs; including NYS PSL, FMLA, PFL, Workers Compensation and Disability programs.
• Assist HR Manager in the administration of safety and risk management programs including first report of injury and OSHA logs.
• Maintain personnel files; monitor record-keeping requirements.
• Assists in development and implementation of personnel policies and procedures including the employee handbook.
• Maintains compliance with federal and state regulations concerning employment.
• Assists with complex-wide employee team building activities.
KNOWLEDGE AND SKILLS:
• Thorough and demonstrated knowledge of state and federal human resources laws, standards, and practices (i.e., FLSA standards and ADA compliance, FMLA, Disability requirements).
• Knowledge of principles and practices of personnel administration.
• Strong organizational skills and attention to detail. Must be analytical.
• Must be comfortable in a very fast paced, highly transactional, performance driven environment.
• High energy level, motivated, goal/results oriented, self-starter, analytical, resourceful and creative.
• Excellent team player.
• Effective and efficient multi-tasking skills.
• Strong interpersonal and communication skills.
• Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook).
EDUCATION AND WORK EXPERIENCE:
An Associate's or Bachelor's degree in business, human resources or related field highly preferred, and five (5) to seven (7) years of Human Resources generalist experience required.
ADP software and/or payroll experience desirable.
PHYSICAL DEMANDS:
While performing the responsibilities of the HR Generalist job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
WORK ENVIRONMENT:
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually quiet to moderate.
WORK SCHEDULE:
8:00am to 5pm, Monday - Friday
WHY HOSELTON AUTO MALL? We offer......

• Generous Paid Time Off, including Holidays!
• Medical insurance as low as $13/week, Dental as low as $5/week and Vision as low as $1/week
• $500 employer sponsored FSA benefit card and the option to fund an employee Health Care and/or Dependent Care FSA
• 401(k) retirement plan (with profit sharing & employer match)
• Group Life & Disability Insurances
• Discounts on CARS, parts, service!
• This is a great opportunity to work for a premier family owned auto dealership that has been doing business since 1920!
• See our "Welcome to Our Family" video here: https://www.youtube.com/watch?v=UpOWIYqaAGE

Don't wait... click Apply Now!
Hoselton Auto Mall is an equal opportunity employer.
POSITION SUMMARY
The HR Generalist manages the administration of the human resources policies, procedures and programs, with a focus on staffing, benefits, compensation, employee relations, and employment.
DUTIES AND RESPONSIBILITIES
The HR Generalist is accountable for performing the duties and responsibilities described below. The list, however, is not necessarily an exhaustive description of the duties and responsibilities associated with the job.
The HR Generalist is responsible for:
Payroll -

1. 1. Understanding the payroll process.
   2. Adjusting time entries as requested by staff.
   3. Assisting staff with timekeeping questions and trouble-shooting issues.
   4. Reviewing benefit deductions for newly eligible employees.
   5. Sorting and distributing paychecks and annual W-2's.
   6. Ability to learn the weekly payroll process and be a payroll back up.

Recruiting -

1. Assisting with the development and maintenance of an effective recruitment program.
2. Posting job openings and monitoring effectiveness. Sponsoring jobs as needed.
3. Maintaining applicant tracking system.
4. Conducting phone screens and in-person interviews.
5. Sending application/resumes to hiring managers for open positions.
6. Coordinating interviews.
7. Following up with candidates regarding status of applications.

Hiring -

1. Extending offers to candidates.
2. Performing reference checks and background testing, as appropriate.
3. Coordinating the pre-employment process. (Drug screen and MVR, if applicable)
4. Coordinating and scheduling new hire paperwork.

Onboarding -

1. Preparing new hire folders.
2. Reviewing new hire paperwork including benefit overview with new hires, policy statement acknowledgements, policies and procedures, ADP Timekeeping and employee discount programs.
3. Setting up and reviewing ADP timekeeping procedures for new hires.
4. Entering personnel data into Reynolds/ERA.
5. Updating phone directory if applicable.
6. Enrolling in benefit programs.
7. Scheduling new hire for orientation.
8. Issuing appropriate Hoselton apparel to new hires.

Employee New Hire Orientation -

1. Coordinating new hire orientations with managers.
2. Sending reminders to attendees and managers.
3. Filing the Acknowledgement Forms.

Benefits Administration -

1. Enrolling new hires and processing changes for all benefit programs.
2. Auditing payroll deductions to ensure accuracy.
3. Coordinating the Annual Benefits Fair.
4. Preparing annual employee benefit statements.
5. Assisting with the annual open enrollment process including census reports, Excellus AGIF, etc.
6. ACA Portal entry and maintenance. Ensuring accuracy in the reporting on 1095C's and assisting with 1095C annual distribution.
7. Assisting with general employee questions related to the 401k plan.
8. Assisting with activities related to benefits administration (new hire benefit packets, employee benefit changes, communication of benefit offerings, myBetterBenefits, etc.)
9. Assisting with SPD/Plan Document administration and compliance.
10. Enrolling newly eligibles for employer sponsored benefit card and distributing new hire and quarterly FSA Benefit Card communication updates. Auditing new enrollments for accuracy.
11. Assisting in the processing of annual 5500 forms for benefit plans.

Workers Compensation Administration -

1. Submitting first report of injury to workers compensation insurance carrier.
2. Updating OSHA Log including completion and posting of annual OSHA 300 logs.
3. Send monthly lost time record to HR Manager.
4. Maintaining records and following up as needed with employee and carrier.

Leave Administration -

1. Complying with Family Medical Leave Act (FMLA) and NYS Paid Family Leave (PFL).
2. Administering FMLA, PFL, NYS PSL and supplemental disability leaves.
3. Maintaining Leave of Absence log.

Employee Relations / Development -

1. Assisting with the coordination of complex-wide employee activities. I.e. Angel tree gift giving, holiday party, Amerks/Red Wings tickets, 12 Days of Christmas, etc.)
2. Preparing, maintaining and distributing monthly birthday and anniversary lists.
3. Assisting with employee questions, complaints, policy interpretation and miscellaneous issues.
4. Assisting with the coordination of annual anti-harassment training and other training initiatives, as needed.

Compliance (Policy and Procedure Administration) -

1. Assisting with handbook maintenance and recommending policy updates.
2. Assisting in the processing of annual EEO filings.
3. Performing verification of employment requests.
4. Maintaining personnel files.
5. Monitoring recordkeeping requirements and other compliance-related activities.
6. Understanding requirements and ensuring legal posting compliance.
7. Manage annual notices (creditable coverage, CHIPRA, WTPA, etc)
8. Scanning new hire Data Integrity and IT Use Policy Statement acknowledgement documents.

Performing other duties and responsibilities as needed including special projects assigned by supervisor.
EXPECTATIONS

• Service Orientation: The desire to provide a superior employee experience with enthusiasm.
• Training and Development: The ability to understand new concepts and skills that reinforce day-to-day activities thus moving us toward a common business goal.
• Communication: The ability to express information and ideas verbally and in writing in an understandable manner. The Generalist must have the ability to ask questions and utilize active listening skills to enhance the transfer of information from the internal/external customers to management and co-workers, and back.
• Critical Thinking: Disciplined thinking that is clear, rational, open-minded and validated by evidence.
• Decisiveness: The ability to make decisions quickly and clearly. Use our core values to evaluate relational alternatives, make the most appropriate choice and implement.
• Interpersonal Relationships: The ability to develop constructive and cooperative working relationships vertically and horizontally within the company.
• Computer proficiency: The familiarity with technology platforms that enhance productivity and the employee experience. Familiarity with personal computers, productivity software, payroll and benefits software and the Microsoft Office Suite of products (Excel, Word, Outlook, PowerPoint, etc.)
• Ability to take control of their own destiny: Set monthly, quarterly and annual objectives that require strict adherence to an outstanding work ethic that will result in professional success.
• Adhere to Company Policies and Procedures, including the dress code
• Perform duties as workload necessitates
• Maintain a positive and respectful attitude
• Communicate regularly with supervisor about department issues verbally and/or in written form
• Demonstrate flexible and efficient time management and ability to prioritize workload
• Consistently report to work on time prepared to perform duties of the position
• Strive for harmony and teamwork within the department and between other departments
• Communicate verbally and non-verbally clearly, concisely and with enthusiasm in all interactions
• Listen actively to understand others completely
• General housekeeping - maintaining a clean and efficient work area free of debris and clutter

REQUIRED COMPETENCIES

• High School Diploma Required
• Post high school education (college) preferred
• 5-7 years' experience in an HR role and working in a team environment
• Ability to multi-task and prioritize workload
• High motivation, work ethic, and enthusiasm
• Professional appearance and attitude
• Must possess excellent verbal and written communication skills
• Computer proficiency in the Microsoft Office Suite (proficiency in Outlook and Excel is required).
• Payroll software and/or experience required
• Must be at least 18 years of age and eligible to work in the U.S.
• Must be able to pass a drug test

WORK SCHEDULE
Full time employees are regularly scheduled for 40 hours within the confines of our operating hours. All employees are required to take meal breaks in accordance with New York state law.