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Operations Assistant Jobs in Baltimore, MD (NOW HIRING)

Select Event Group

PROCESSING LINEN CREWMEMBER

Laurel, MD · On-site

$15 - $16/hr

The Linen Department Associate position is part of a team responsible for linen production flow activities under the direction of the Linen Department Supervisor and/or the Operations Assistant ...

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Operations Assistant information

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How much do operations assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for operations assistant in Baltimore, MD is $19.69, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $22.21 per hour, depending on experience, location, and employer.

What is an operations assistant?

An operations assistant takes care of a variety of administrative and clerical responsibilities for an organization. Their purpose is to help ensure the business runs smoothly by resolving customer complaints, training employees, and assisting management. As an operations assistant, you can work in a wide variety of industries, and your specific duties vary depending upon the job field. This career requires industry-specific work experience, as well as strong interpersonal skills. Some medical employers require additional qualifications, such as an associate degree in a related field.

What are the key skills and qualifications needed to thrive as an operations assistant, and why are they important?

To excel as an Operations Assistant, you typically need strong organizational skills, attention to detail, and a foundational understanding of business administration, often supported by an associate's or bachelor's degree. Familiarity with office software like Microsoft Office Suite, project management tools, and basic database systems is commonly required. Excellent communication, time management, and problem-solving abilities help individuals stand out in this role. These skills ensure efficient support for daily operations, smooth workflow, and effective coordination across teams.

What are some common challenges operations assistants face, and how can they effectively manage them?

Operations Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, processing documentation, and supporting various departments. One common challenge is managing shifting priorities while maintaining attention to detail. To succeed, it's important to develop strong organizational skills, use digital tools to track tasks, and communicate proactively with team members. Regular check-ins with supervisors and colleagues can also help ensure alignment and prevent bottlenecks.

What is the difference between Operations Assistant vs Administrative Assistant?

AspectOperations AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or production facilitiesOffice settings, reception areas
Employer & Industry UsageManufacturing, logistics, retail, corporateCorporate, government, nonprofit, small businesses
Common Search & ComparisonOperations Assistant vs Administrative Assistant

The main difference is that Operations Assistants focus on supporting daily operational functions, logistics, and process improvements, often in more technical or production environments. Administrative Assistants primarily handle clerical tasks, scheduling, and office management. Both roles require organizational skills and basic office credentials, but Operations Assistants tend to work more closely with operational teams and processes.

Is operations assistant a high paying job?

The operations assistant role typically offers a moderate salary that varies by industry, location, and experience level. It is generally considered an entry- to mid-level position, with higher pay potential for those with specialized skills or certifications in areas like logistics or project management.

What does an operations assistant get paid?

The average salary for an operations assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.
More about Operations Assistant jobs

What are the most commonly searched types of Operations jobs in Baltimore, MD?

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For Operations Assistant jobs in Baltimore, MD, the most frequently searched job titles are:

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The top searched job categories for Operations Assistant jobs in Baltimore, MD are:

What cities near Baltimore, MD are hiring for Operations Assistant jobs?

Cities near Baltimore, MD with the most Operations Assistant job openings:

Operations Assistant jobs near you
Infographic showing various Operations Assistant job openings in Baltimore, MD as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $40,959 per year, or $19.7 per hour.

Operations Administrative Assistant

W. R. Grace

Baltimore, MD • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Operations Administrative Assistant

Apply now »

Date:Aug 18, 2026

Location: Baltimore, MD, US, 21226

Company: W. R. Grace & Co.

Requisition ID: 25140

About Grace

Grace, established in 1854, is a Standard Industries company and a leading global supplier of specialty chemicals and solutions that enable industries to enhance modern life. Our customers use our catalysts, engineered materials, process technologies and fine chemicals to manufacture everyday products – like renewable fuels, pharmaceuticals and food packaging – better, faster and smarter. Our thousands of employees work to harness the power of science for a better world at our global headquarters in Columbia, Maryland and locations worldwide.

Grace Global Business Services (GBS)

At Grace Global Business Services (GBS) in Manila, Philippines, our teams play a critical role in supporting the organization’s worldwide operations. For more than a decade, GBS has been a trusted partner, delivering expertise in shared services, process excellence, and digital enablement. Our team members support business lines and functions across Grace, including Finance, Human Resources, Information Technology, Procurement, Supply Chain and more.

At GBS, you’ll have the opportunity to make an impact—working alongside global colleagues to help shape the chemical manufacturing industry. You’ll be part of a collaborative, team-oriented culture where safety comes first. We prioritize your well-being by offering competitive benefits and flexible working options that help you thrive. Here, you’ll find meaningful ways to grow your career, whether deepening your expertise in your field or exploring new roles.

Job Description

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.

W. R. Grace is seeking a motivated Administrative Assistant to join our team in a chemical manufacturing environment. In this role, you will safely handle, store, and transport raw materials and finished products using powered industrial trucks (forklifts), perform routine minor equipment maintenance, and maintain essential quality and housekeeping standards. A strong commitment to safety is required, as all employees share responsibility for adhering to site-wide Environment, Health, and Safety (EHS) policies and emergency response procedures.

Responsibilities

Timekeeping & Union Compliance (Kronos / UKG)

  • Timecard Review & Reconciliation: Daily review of plant employee timecards in Kronos to verify hours worked, meal breaks, and overtime.

  • Union Rules & Pay Differentials: Apply Collective Bargaining Agreement (CBA) rules to ensure accurate calculation of shift differentials, call-in pay, weekend premiums, holiday pay, and overtime rules.

  • Attendance & Absence Tracking: Track planned/unplanned absences, FMLA, sick leave, and union official time; flag discrepancies or attendance policy violations for management.

  • Payroll Pre-processing: Work closely with operations and HR to resolve timecard exceptions, missed punches, and payroll discrepancies before submission deadlines.

Procurement & Supply Chain (SAP)

  • Purchase Requisitions & Orders: Create, process, and track purchase requisitions (PRs) and purchase orders (POs) in SAP for plant supplies, office equipment, and operational consumables.

  • Goods Receipt (GR) Processing: Perform Goods Receipts in SAP upon delivery of tools, personal protective equipment (PPE), or office inventory, verifying packing slips against physical deliveries.

  • Vendor & Invoice Management: Liaise with vendors, suppliers, and accounts payable to resolve invoice holds, PO mismatches, or shipping delays.

  • Inventory Monitoring: Maintain stock levels for critical plant floor and administrative supplies (e.g., standard forms, safety gear, office stationery) and reorder as necessary.

Site Operations & Basic Administrative Tasks

  • Document & Record Management: Organize and archive plant records, maintenance logs, safety meeting minutes, and union grievance documentation while maintaining strict confidentiality.

  • Facility & Visitor Logistics: Greet visitors, contractors, and delivery drivers; enforce site access badge protocols and safety sign-in requirements.

  • Meeting & Event Coordination: Schedule internal plant meetings, union-management committee meetings, and training sessions; prepare agendas, take minutes, and arrange catering.

  • Communication & Mail Handling: Distribute incoming mail, packages, and plant-wide announcements; respond to routine phone calls and email inquiries.

  • Office Equipment Maintenance: Serve as the main point of contact for office equipment servicing (printers, copy machines, breakroom supplies).

Physical Requirements and Environment

  • Ability to follow safety protocols and standards working in a laboratory environment with highly hazardous materials

  • Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator

  • Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft.

  • Ability to work in a high hazard environment, including adverse weather conditions, elevated spaces, confined spaces, extreme temperatures, and noisy surroundings.

Required Qualifications

  • High School Diploma or GED equivalent.

  • Minimum of 2–3 years of administrative, office management, or operations support experience in an industrial, manufacturing, or shift-based facility.

  • Capability to perform basic math calculations and read/follow packaging specifications.

  • Basic computer literacy to access electronic work instructions, print specifications, and complete digital documentation/logs.

  • Physical ability to work in a heavy industrial manufacturing environment, stand/walk for extended periods, lift required weights and wear all required Personal Protective Equipment (PPE).

  • Flexibility to work weekends, extended overtime, and holidays if needed.

Preferred Qualifications

  • Hands-on experience operating Kronos / UKG for daily timecard edits, exception handling, and pre-payroll auditing.

  • Demonstrated proficiency with SAP (specifically creating Purchase Requisitions, issuing Purchase Orders, and processing Goods Receipts).

  • Working knowledge of operating within a unionized environment and interpreting Collective Bargaining Agreement (CBA) rules regarding overtime, shift premiums, and time-off tracking.

  • Familiarity with plant safety protocols, site visitor access procedures, and basic EHS/OSHA document control.

Benefits

  • Medical, Dental, Vision Insurance

  • Life Insurance and Disability

  • Grace Wellness Program

  • Flexible Workplace

  • Retirement Plans

  • 401(k) Company Match

  • Paid Vacation and Holidays

  • Parental Leave

  • Tuition Reimbursement

  • Company Donation Match Program

  • U.S. Employee Benefits Summary (grace.com) (https://grace.com/people-and-careers/benefits/us-employee-benefits-summary/)

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

Nearest Major Market:Baltimore

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