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Operations Assistant Jobs in Pennsylvania (NOW HIRING)

Lundy Law

Financial Operations Assistant

Philadelphia, PA · On-site

$50K - $65K/yr

On or around October 1, 2026 Position Summary Lundy Law is seeking a detail-driven, client-focused Financial Operations Assistant to carry settled cases from the point terms are reached through to ...

CDC/ATSDR Public Health Internships and Fellowships

$52K/yr

This position is located in the Department of Health and Human Services, National Institute for Occupational Safety and Health, headquartered in Atlanta, Georgia. This announcement will close at 11 ...

Department of Human Services

$52K/yr

This position is located in the Department of Health and Human Services, National Institute for Occupational Safety and Health, headquartered in Atlanta, Georgia. This announcement will close at 11 ...

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All JobsOperations JobsOperations Assistant JobsOperations Assistant Jobs in Pennsylvania

Operations Assistant information

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How much do operations assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for operations assistant in Pennsylvania is $19.87, according to ZipRecruiter salary data. Most workers in this role earn between $15.43 and $22.40 per hour, depending on experience, location, and employer.

What is an operations assistant?

An operations assistant takes care of a variety of administrative and clerical responsibilities for an organization. Their purpose is to help ensure the business runs smoothly by resolving customer complaints, training employees, and assisting management. As an operations assistant, you can work in a wide variety of industries, and your specific duties vary depending upon the job field. This career requires industry-specific work experience, as well as strong interpersonal skills. Some medical employers require additional qualifications, such as an associate degree in a related field.

What are the key skills and qualifications needed to thrive as an operations assistant, and why are they important?

To excel as an Operations Assistant, you typically need strong organizational skills, attention to detail, and a foundational understanding of business administration, often supported by an associate's or bachelor's degree. Familiarity with office software like Microsoft Office Suite, project management tools, and basic database systems is commonly required. Excellent communication, time management, and problem-solving abilities help individuals stand out in this role. These skills ensure efficient support for daily operations, smooth workflow, and effective coordination across teams.

What are some common challenges operations assistants face, and how can they effectively manage them?

Operations Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, processing documentation, and supporting various departments. One common challenge is managing shifting priorities while maintaining attention to detail. To succeed, it's important to develop strong organizational skills, use digital tools to track tasks, and communicate proactively with team members. Regular check-ins with supervisors and colleagues can also help ensure alignment and prevent bottlenecks.

What is the difference between Operations Assistant vs Administrative Assistant?

AspectOperations AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or production facilitiesOffice settings, reception areas
Employer & Industry UsageManufacturing, logistics, retail, corporateCorporate, government, nonprofit, small businesses
Common Search & ComparisonOperations Assistant vs Administrative Assistant

The main difference is that Operations Assistants focus on supporting daily operational functions, logistics, and process improvements, often in more technical or production environments. Administrative Assistants primarily handle clerical tasks, scheduling, and office management. Both roles require organizational skills and basic office credentials, but Operations Assistants tend to work more closely with operational teams and processes.

Is operations assistant a high paying job?

The operations assistant role typically offers a moderate salary that varies by industry, location, and experience level. It is generally considered an entry- to mid-level position, with higher pay potential for those with specialized skills or certifications in areas like logistics or project management.

What does an operations assistant get paid?

The average salary for an operations assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.
More about Operations Assistant jobs

What are the most commonly searched types of Operations jobs in Pennsylvania?

The most popular types of Operations jobs in Pennsylvania are:

What are popular job titles related to Operations Assistant jobs in Pennsylvania?

For Operations Assistant jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Operations Assistant jobs in Pennsylvania look for?

The top searched job categories for Operations Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Operations Assistant jobs?

Cities in Pennsylvania with the most Operations Assistant job openings:

Operations Assistant jobs near you
Infographic showing various Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $41,321 per year, or $19.9 per hour.

Financial Operations Assistant

Lundy Law

Philadelphia, PA • On-site

$50K - $65K/yr

Full-time

Posted 11 days ago

Job description

Department: Finance
Reports to: Director of Financial Operations
Location: Philadelphia, PA  - Fully in Office
Status: Full-time, Non-exempt
Anticipated Start Date: On or around October 1, 2026
Position Summary
Lundy Law is seeking a detail-driven, client-focused Financial Operations Assistant to carry settled cases from the point terms are reached through to disbursement, across a high-volume, tri-state personal-injury and workers’ compensation practice. The role prepares and sends releases to clients for signature, works directly with clients to get them explained, signed, and returned, transmits executed releases to carriers, runs child-support searches, drafts distribution sheets and routes them for electronic signature, follows up on settlement papers and recovery checks, and verifies and mails settlement, med-pay, lien, and trust checks. Because it is in regular direct contact with clients at the stage where they are waiting on their money, this is as much a client-service role as a financial-operations one, and it touches nearly every case the firm resolves.
Key Responsibilities
  • Release preparation and delivery: Prepare and send releases and settlement documents to clients for signature, confirming each package is complete and matched to the correct matter.
  • Client communication and support: Serve as the client’s day-to-day contact through closeout. Explain each document and what happens next, answer questions on timing and net recovery, return calls and emails promptly, and follow up until signed documents are returned.
  • Document intake and status updates: Log signed releases and other documents received from clients and update the matter status on receipt so the file keeps moving.
  • Release transmittal to carriers: Send executed releases to the insurance carrier and update case status and documentation.
  • Child-support searches: Run child-support searches through the applicable state portals and record the results before funds are disbursed.
  • Distribution sheets and e-signature routing: Draft distribution sheets covering gross recovery, attorney fees, advanced case costs, liens, and client net recovery, then route them for electronic signature to clients and in-house attorneys.
  • Settlement paper and check follow-up: Follow up with carriers, defense counsel, and internal desks on outstanding settlement papers and recovery checks.
  • Check verification and disbursement: Verify payee, amount, and matter on settlement, med-pay, lien, and trust checks, then mail them to clients, medical providers, lienholders, and carriers.
  • Coordination, recordkeeping, and volume: Coordinate with the distribution, trust-accounts, case-cost, and lien desks so costs and liens are accounted for before disbursement; keep financial and status data current and audit-ready; and manage a high volume of concurrent closeouts across Pennsylvania, New Jersey, and Delaware.
  • Other duties as required: Provide backup and support to the finance team as needed, including cross-coverage during absences and peak periods, and other duties as assigned to support department operations.

Client Service Expectations
  • Responsiveness: Acknowledge client calls and emails the same business day where possible, even when the matter is still pending.
  • Clarity: Explain releases, distribution sheets, and deductions in plain language, without giving legal advice.
  • Patience and professionalism: Clients are often waiting on funds they need; handle every conversation with courtesy and composure.
  • Proactive updates and escalation: Update clients at each milestone: release sent, signed release received, check received, and funds disbursed. Route legal questions to the handling attorney.

Required Qualifications
  • Bachelor’s degree.
  • Customer-service experience, ideally in a role with regular direct client or customer contact by phone and email.
  • Ability to explain settlement documents in plain language, and to recognize the line between explaining a document and giving legal advice.
  • High attention to detail in high-volume, deadline-driven work, including verifying payees and amounts before funds go out.
  • Ability to learn case-management software, electronic-signature tools, and spreadsheets.
  • Discretion with confidential client, medical, and financial information.

Preferred Qualifications
  • IOLTA familiarity; exposure to medical, health-insurance, and workers’ compensation subrogation liens.
  • Experience running child-support or other lien searches through state portals.
  • Experience with DocuSign, Adobe Sign, or a comparable e-signature platform.
  • Litify or a comparable practice-management platform; working knowledge of PA / NJ / DE personal-injury or workers’ compensation practice.

Core Competencies
Client service · Responsiveness · Organization · Accuracy · Follow-through · Collaboration · Time management · Professionalism · Confidentiality
Compensation & Benefits
Recommended posted range: $50,000 – $65,000 / year (≈ $24.00 – $31.25 / hour). Target ~$50,000–$54,000 for a solid-but-newer candidate; ~$56,000–$60,000 for a strong candidate with law-firm settlement/disbursement experience.
 

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