ZipRecruiter

Log In

1

Operations Administrative Assistant Jobs in Boca Raton, FL

Majic Products Inc

Be Seen First

Administrative & Operations Assistant (Bilingual)

Miami Gardens, FL · On-site

$19 - $23/hr

Majic Products Inc. is seeking a reliable, organized, and detail-oriented bilingual (English/Spanish) Office Assistant to support daily office operations, administrative tasks, shipping coordination ...

New

Majic Products Inc

Be Seen First

Administrative & Operations Assistant (Bilingual)

Miami Gardens, FL · On-site

$19 - $23/hr

Majic Products Inc. is seeking a reliable, organized, and detail-oriented bilingual (English/Spanish) Office Assistant to support daily office operations, administrative tasks, shipping coordination ...

New

ROYS

Be Seen First

Administrative Assistant

Fort Lauderdale, FL · On-site

$42K - $50K/yr

Administrative Assistant We are seeking a reliable, highly organized, and detail-oriented ... The ideal candidate will be comfortable handling financial, administrative, and operational ...

next page

Showing results 1-20

All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Boca Raton, FL

Operations Administrative Assistant information

See Boca Raton, FL salary details

$13

$22

$35

How much do operations administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for operations administrative assistant in Boca Raton, FL is $22.14, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.94 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Boca Raton, FL? For Operations Administrative Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Boca Raton, FL look for? The top searched job categories for Operations Administrative Assistant jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Operations Administrative Assistant jobs? Cities near Boca Raton, FL with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,051 per year, or $22.1 per hour.

Operations and Administrative Assistant

GBS Group

Miramar, FL • On-site

$58K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Location: Miramar, Florida  

Job Type: Full-time - In Office 

Salary: $58k to $65k per year


To be considered for this role, candidates must be fully bilingual in English and Spanish.

This position requires the ability to work from our the Miramar, FL office Monday through Friday, 9:00am – 6:00pm


About the role:

As an Operations & Administrative Assistant at GBS Group, your primary responsibility will involve supporting our Accounting and Tax teams by managing administrative processes, client documentation, and daily office operations. This role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment. 

The ideal candidate is proactive, reliable, and comfortable handling confidential client information with the utmost discretion while providing exceptional service to both internal teams and clients. Success in this role requires accuracy, strong attention to detail, accountability, and the ability to follow tasks through completion while meeting deadlines and supporting multiple stakeholders.    


Key Responsibilities:

Tax Administration Support

  • Perform clerical duties such as photocopying, faxing, filing, and collating documents.
  • Prepare, organize, and process client deliverables & tax-related documents through our client portal, email, and mail.
  • Send documents for e-Signature
  • Maintain, organize and update relevant data using database applications
  • Scan, organize, and upload documents to client files
  • Process Tax Return Filing Process


General Office Responsibilities

  • Respond promptly to client inquiries via phone, email, or in-person, while providing exceptional customer service.
  • Receive, sort, and distribute incoming mail.
  • Take and retrieve messages for various personnel.
  • Handle incoming calls, directing callers to the appropriate associate. Transfer a caller to an associate’s voice mailbox when the associate is unavailable.
  • Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assist with ordering, receiving, stocking, and distributing office supplies.
  • Greets and directs visitors to the company.
  • Support general office operations and administrative initiatives. 

Requirements:

  • Fully Bilingual in English & Spanish, with excellent verbal and written communication skills
  • High school diploma or equivalent required
  • Holds or pursuing a Bachelor's in Business Administration, Accounting or Finance strongly preferred.
  • +1 year of experience in an administrative and operations capacity position
  • Experience working in a professional services environment (accounting, tax, legal, consulting, or similar) preferred.
  • Excellent computer skills including MS Office (Word, Excel, Outlook)
  • Ability to prioritize work to balance multiple projects and deadlines
  • Must be able to work independently
  • Maintain a strong work ethic with a total commitment to success each and every day
  • Team-player mindset with willingness to assist others when needed. 
  • Ability to handle confidential, sensitive, and time-critical information appropriately. 
  • Ability to work in the Miramar, FL office Monday through Friday, 9:00am – 6:00pm
  • Flexibility on potentially working overtime hours as needed based on workflow demands

Benefits:

  • 401(k)
  • Medical insurance
  • Life, STD&LTD Insurance
  • Paid time off
  • Dental and Vision insurance

About GBS Group:

At GBS Group, we help entrepreneurs and executives create opportunities by building better businesses. We accomplish our mission by providing integrated business solutions to small and medium businesses. GBS Group has two (2) main areas of expertise:

  • Start-up Services
  • Financial & Tax Advisory

At GBS Group, our diverse team of multi-disciplinary consultants partners with our clients to ensure that they are accomplishing their business goals. GBS Group prides itself on providing high-quality services through a culture of empathy, understanding, and integrity with our clients. Our client’s success is our success. GBS Group has offices in Miramar, FL.