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Office Manager Receptionist Jobs in Santa Rosa, CA

Brookdale Senior Living, Inc.

Receptionist

Santa Rosa, CA · On-site

$18.21 - $21.13/hr

... basic office/clerical functions, and maintain visitor logs. * May also respond to resident ... Receptionists greet all visitors entering the community, answer questions, ensure visitors sign ...

Brookdale Senior Living, Inc.

Receptionist

Santa Rosa, CA · On-site

$18.21 - $21.13/hr

... basic office/clerical functions, and maintain visitor logs. * May also respond to resident ... Receptionists greet all visitors entering the community, answer questions, ensure visitors sign ...

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Office Manager Receptionist information

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How much do office manager receptionist jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for office manager receptionist in Santa Rosa, CA is $22.54, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $25.77 per hour, depending on experience, location, and employer.

What is an office manager receptionist?

Office Manager Receptionists are professionals who handle both administrative management and front desk responsibilities in an office setting. They typically oversee general office operations, coordinate schedules, manage supplies, and ensure smooth daily workflows. At the same time, they greet visitors, answer phone calls, and serve as the first point of contact for clients and staff. This dual role requires strong organizational, communication, and multitasking skills. Office Manager Receptionists play a key part in maintaining a professional and efficient office environment.

How does an office manager receptionist typically balance front-desk duties with administrative responsibilities?

An Office Manager Receptionist often juggles greeting visitors, answering phone calls, and managing meeting schedules alongside handling office supplies, coordinating vendor services, and supporting internal teams. Time management and multitasking are essential, as priorities can shift quickly depending on office needs or unexpected situations. Many professionals in this role establish daily routines, leverage organizational tools, and communicate closely with colleagues to ensure smooth office operations. Collaboration with departments like HR, IT, and facilities is common, and clear communication helps maintain efficiency and a positive office environment.

What are the key skills and qualifications needed to thrive as an office manager receptionist, and why are they important?

To thrive as an Office Manager Receptionist, you need strong organizational skills, multitasking ability, and experience with administrative procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes phone or visitor management systems is typically required. Excellent communication, professionalism, and problem-solving skills set outstanding candidates apart in this role. These competencies are essential for maintaining efficient office operations, fostering a welcoming environment, and supporting both staff and visitors effectively.

What is the difference between Office Manager Receptionist vs Administrative Assistant?

AspectOffice Manager ReceptionistAdministrative Assistant
Primary RoleFront desk management, customer service, basic administrative tasksSupporting office operations, scheduling, document preparation
Required SkillsCommunication, organization, multitaskingOffice software proficiency, organization, communication
Work EnvironmentFront desk, reception area, customer interactionOffice setting, varied departments
Common CertificationsNone required, but customer service or admin certifications helpfulAdministrative certifications (e.g., Microsoft Office Specialist)

The Office Manager Receptionist primarily handles front desk duties and customer interactions, while the Administrative Assistant provides broader support to office operations. Both roles require strong organizational and communication skills, but the Office Manager Receptionist focuses more on front-facing tasks, whereas the Administrative Assistant supports internal functions across departments.

What are the most commonly searched types of Office Receptionist jobs in Santa Rosa, CA?

The most popular types of Office Receptionist jobs in Santa Rosa, CA are:

What are popular job titles related to Office Manager Receptionist jobs in Santa Rosa, CA?

For Office Manager Receptionist jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Office Manager Receptionist jobs in Santa Rosa, CA look for?

The top searched job categories for Office Manager Receptionist jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Office Manager Receptionist jobs?

Cities near Santa Rosa, CA with the most Office Manager Receptionist job openings:

Office Manager Receptionist jobs near you
Infographic showing various Office Manager Receptionist job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $46,885 per year, or $22.5 per hour.

LEAD RECEPTIONIST (153)

SANTA ROSA COMMUNITY HEALTH

Santa Rosa, CA • On-site

$26.70 - $31.85/hr

Full-time

Posted 21 days ago

Key responsibilities

  • Assist with training of new staff and monitor patient flow, phone systems, and greetings to ensure efficient front desk operations.

  • Create staff schedules, coordinate breaks, track patient visits and no-shows, and support clinic flow and problem-solving during supervisor absences.

  • Organize and maintain procedures, input provider schedules into EMR, serve as a Superuser for eCW, and support IT setup and conference room scheduling.

Santa Rosa Community Health rating

8.7

Company rating: 8.7 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Job Summary: To enhance customer service by providing peer leadership with organizational authority within the receptionist teams to make necessary decisions. Be available for staffing or other decisions when supervisor is absent.
Hourly Range: $26.70-$31.85 DOE
Specific Tasks/Duties Include:
All duties in the current Receptionist or Receptionist II position are included in the duties for this position. In addition:
  • Assist with training of new staff.
  • Monitor patient flow at front desk and on the phones to be aware of current demand.
  • Monitor phone systems and greetings.
  • Maintain contact with back office to facilitate keeping patients informed of provider delays.
  • Create staff schedules and coverage.
  • Coordinate 15 minute breaks during clinics.
  • Track patient visits and no-shows.
  • Be available during clinic hours to answer questions about clinic flow and to solve problems during absence of supervisor.
  • Organize and maintain current procedure and protocols information where it is accessible to staff.
  • Assist with review and development of Procedures and Protocols and the role of the Receptionist as part of the patient care team.
  • Input provider/resource schedules in EMR.
  • As trained, serve as a Superuser for eCW in areas of Reception.
  • Maintain conference room schedule(s). As trained, able to support IT set up in conference rooms.
  • Opens schedules, can put blocks in schedules.
  • May be assigned to expanded front office duties such as, ordering office supplies, managing petty cash, providing support for billing clean up and reminders.
  • Participate in aligning support for Behavioral Health referral and schedules within Site protocols.
  • Participate in data validation teams in access and experience areas.
  • Distribution of required data field lists to appropriate MR staff for correcting/updating.
  • Participate in SRCH committees.
  • Participate in ongoing training.
  • Perform additional duties as assigned by supervisor.

Minimum Requirements:
Education:
  • High School diploma or equivalent.

Experience:
  • Demonstrated Excellence in all areas of the Receptionist position.
  • Internal Candidates:
    • Minimum 6 months as a Level II employee (such as MR II, MA II, HIM II, etc.) at SRCH required. [or]
    • Minimum 12 months as a Receptionist at SRCH required for departments without Level II positions.
  • External Candidates:
    • Minimum of 2 years of experience in the medical field required, preferably as a Medical Receptionist.

Knowledge and Skills:
  • Fluency in English and Spanish (speak, read and write) required.
  • Demonstrates proficiency with all tasks on the most current Lead Receptionist competency list.
  • Demonstrates knowledge of compliance issues within the community clinic environment.
  • Demonstrates a willingness to report any incident that is unusual or incompatible with accepted clinic procedures.
  • Maintains confidentiality of patients at all times by complying with HIPAA policies.
  • Strong interpersonal skills. Ability to be sensitive with persons of various social, cultural, economic and educational backgrounds.
  • Proficiency with Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
  • Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Knowledgeable with back office flow and health education background.
  • Knowledgeable with Pediatric and Teen resources in the community.
  • Good judgment, problem solving and decision-making skills.

SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.
Physical Requirements:
While performing the duties of this job, this position is frequently required to do the following:
  • Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
  • Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
  • Give and follow verbal and written instructions with attention to detail and accuracy.
  • Perform complex mental functions; collect, interpret, and/or analyze complex data and information.
  • Vision: see details of objects at close range.
  • Coordinate multiple tasks simultaneously.
  • Reach forward, up, down, and to the side
  • Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
  • Lift up to 20 pounds.

SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it would cause an undue hardship.

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