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Office Assistant Receptionist Jobs in Santa Rosa, CA

Brookdale Senior Living, Inc.

Receptionist

Santa Rosa, CA · On-site

$18.21 - $21.13/hr

... basic office/clerical functions, and maintain visitor logs. * May also respond to resident ... Receptionists greet all visitors entering the community, answer questions, ensure visitors sign ...

Brookdale Senior Living, Inc.

Receptionist

Santa Rosa, CA · On-site

$18.21 - $21.13/hr

... basic office/clerical functions, and maintain visitor logs. * May also respond to resident ... Receptionists greet all visitors entering the community, answer questions, ensure visitors sign ...

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Office Assistant Receptionist information

See Santa Rosa, CA salary details

$11

$19

$26

How much do office assistant receptionist jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for office assistant receptionist in Santa Rosa, CA is $19.11, according to ZipRecruiter salary data. Most workers in this role earn between $16.54 and $21.01 per hour, depending on experience, location, and employer.

What is an office assistant receptionist?

Office Assistant Receptionists are administrative professionals who serve as the first point of contact in an office environment. They manage front desk activities, greet visitors, answer phone calls, handle mail, and perform various clerical tasks to support the smooth operation of the office. Their role often includes scheduling appointments, maintaining records, and assisting other staff members with administrative duties. Strong organizational and communication skills are essential for success in this position.

What does an office assistant receptionist do?

As an office assistant/receptionist, you handle administration responsibilities and oversee activities at the front desk. Your duties may require you to greet visitors, answer phone calls, schedule meetings and appointments, coordinate mail flow, accept payments from customers and clients, maintain and organize files, respond to emails, perform bookkeeping tasks, order supplies, and prepare drinks and food for the staff. You may also assist your supervisor or company boss with anything they need. Your exact responsibilities vary depending on the business. An office assistant/receptionist usually works on a computer and handles multiple tasks at the same time.

What are the key skills and qualifications needed to thrive as an office assistant receptionist?

To thrive as an Office Assistant Receptionist, you need strong organizational abilities, attention to detail, proficiency in basic office software, and usually a high school diploma or equivalent. Familiarity with office management systems, scheduling tools, and multi-line phone systems is often required. Excellent communication, customer service, and multitasking skills help you build positive relationships and manage front-desk responsibilities efficiently. These skills are crucial for ensuring smooth office operations and creating a welcoming environment for visitors and staff.

What are some common challenges faced by office assistant receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple responsibilities, such as handling phone calls, greeting visitors, managing schedules, and performing clerical tasks—all at the same time. A common challenge is prioritizing urgent requests while maintaining a welcoming and organized front desk environment. Effective time management, strong communication skills, and proficiency with office software can help manage these demands. Proactively setting up systems for tracking tasks and seeking support from team members when workloads peak can also improve efficiency and reduce stress.

What is the difference between Office Assistant Receptionist vs Administrative Assistant?

AspectOffice Assistant ReceptionistAdministrative Assistant
Primary RoleGreeting visitors, answering phones, basic clerical tasksManaging schedules, preparing reports, supporting office operations
Required SkillsCommunication, customer service, basic computer skillsOrganization, multitasking, advanced computer skills
Work EnvironmentFront desk, reception areaOffice setting, various departments
Common CertificationsNone typically requiredAdministrative certifications (e.g., Microsoft Office Specialist)

While both roles support office functions, an Office Assistant Receptionist primarily handles front desk duties and customer interactions, whereas an Administrative Assistant performs more complex administrative tasks behind the scenes. The roles often overlap but differ in scope and responsibilities.

Which office assistant receptionist job pays the most?

Office assistant receptionist roles in industries such as healthcare, legal, or corporate sectors tend to offer higher salaries, especially in larger organizations or metropolitan areas. Salaries can also increase with experience, certifications, and additional responsibilities like administrative management or specialized skills.
More about Office Assistant Receptionist jobs

What are the most commonly searched types of Office Receptionist jobs in Santa Rosa, CA?

The most popular types of Office Receptionist jobs in Santa Rosa, CA are:

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For Office Assistant Receptionist jobs in Santa Rosa, CA, the most frequently searched job titles are:

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The top searched job categories for Office Assistant Receptionist jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Office Assistant Receptionist jobs?

Cities near Santa Rosa, CA with the most Office Assistant Receptionist job openings:

Office Assistant Receptionist jobs near you
Infographic showing various Office Assistant Receptionist job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $39,755 per year, or $19.1 per hour.

Administrative / Office Assistant

Paradise Pools, Inc

Napa, CA • On-site

$20 - $25/hr

Full-time

Retirement, PTO

Posted 11 days ago

Job description

Paradise Pools, Inc. is looking for a reliable, organized, and customer-focused Office Assistant to join our Napa office. This is a fast-paced position with a high volume of phone calls and emails.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Responsibilities:
  • Answer and manage a high volume of incoming phone calls
  • Make outgoing customer calls and follow up as needed
  • Respond to and manage customer emails
  • Assist customers with scheduling, service questions, and account inquiries
  • Schedule and coordinate service appointments
  • Communicate with field technicians and office staff
  • Enter and update customer information accurately in our CRM
  • Maintain organized customer records and documentation
  • Assist with general administrative and day-to-day office operations

Requirements:
  • High school diploma or equivalent
  • 1-2 years of experience as an administrative assistant, secretary, receptionist, or similar role preferred
  • Bilingual English/Spanish required
  • Strong organizational, communication, and time-management skills
  • Ability to work effectively in a fast-paced environment
  • Positive, high-energy, and professional attitude
  • Resourceful with strong problem-solving skills
  • Familiarity with standard office equipment, including printers and scanners
  • Proficiency in Microsoft Office, especially Excel
  • Strong computer and data-entry skills
  • Ability to multitask and manage a high volume of phone calls and emails
  • Dependable, detail-oriented, and customer-focused
Benefits
  • 401(k)
  • Paid Time Off (PTO)
  • Benefits package
  • Growth opportunities
Pay: Starting at $25.00/hour
We are looking for someone who can start as soon as possible and become a dependable part of our office team.
Paradise Pools, Inc. is an Equal Opportunity Employer.

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