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Assistant Receptionist Jobs in Santa Rosa, CA (NOW HIRING)

PACS

Medical Records Assistant

Petaluma, CA · On-site

$19 - $21/hr

Medical Records Assistant/Receptionist (Full-Time) Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA Schedule: Monday - Friday, 12:30pm - 9:00pm Starting rate: $19-21 depending on experience ...

Associa

Receptionist

Rohnert Park, CA · On-site

$19 - $22/hr

The Receptionist position requires an individual that is well-spoken, customer service-oriented ... Professionally answer the phone and direct all calls accordingly. * Assist with special ...

PACS

Receptionist

Petaluma, CA · On-site

$19 - $21/hr

Receptionist/Medical Records Assistant (Full-Time) Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA Schedule: Monday - Friday, 12:30pm - 9:00pm Starting rate: $19-21 depending on experience ...

MacARTHUR Place

Spa Receptionist

Sonoma, CA · On-site

$20/hr

The Spa Receptionist supports front desk operations, guest engagement, scheduling, spa upkeep, and ... Anticipate guest needs and assist with robes, lockers, towels, refreshments, and spa amenities

PACS

Front Desk Receptionist

Napa, CA · On-site

$20 - $23/hr

Front Desk Receptionist 💰 $20-$23/hr (DOE) | 🕒 Full-Time Napa Post Acute is looking for a ... In addition to front desk responsibilities, this position will also assist with ordering and ...

MacArthur Place

Spa Receptionist

Sonoma, CA · On-site

$20/hr

The Spa Receptionist supports front desk operations, guest engagement, scheduling, spa upkeep, and ... Anticipate guest needs and assist with robes, lockers, towels, refreshments, and spa amenities

Pacs

Front Desk Receptionist

Napa, CA

$23/hr

Front Desk Receptionist 💰 $20-$23/hr (DOE) | 🕒 Full-Time Napa Post Acute is looking for a ... In addition to front desk responsibilities, this position will also assist with ordering and ...

Tyson & Mendes LLP

Receptionist

Novato, CA

$18 - $24/hr

Join Our Team as a Receptionist in Novato, CA Tyson & Mendes, a nationally recognized law firm ... Responsibilities * Assist with document management and file organization for physical and ...

Tyson & Mendes LLP

Receptionist

Novato, CA · On-site

$18 - $24/hr

Join Our Team as a Receptionist in Novato, CA Tyson & Mendes, a nationally recognized law firm ... Responsibilities * Assist with document management and file organization for physical and ...

Tyson & Mendes LLP

Receptionist

Novato, CA

$18 - $24/hr

Join Our Team as a Receptionist in Novato, CA Tyson & Mendes, a nationally recognized law firm ... Responsibilities * Assist with document management and file organization for physical and ...

Tyson & Mendes LLP

Receptionist

Novato, CA · On-site

$18 - $24/hr

Join Our Team as a Receptionist in Novato, CA Tyson & Mendes, a nationally recognized law firm ... Responsibilities * Assist with document management and file organization for physical and ...

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All JobsReceptionist JobsAssistant Receptionist JobsAssistant Receptionist Jobs in Santa Rosa, CA

Assistant Receptionist information

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How much do assistant receptionist jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for assistant receptionist in Santa Rosa, CA is $20.48, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $22.88 per hour, depending on experience, location, and employer.

What are some common challenges faced by Assistant Receptionists, and how can they be effectively managed?

Assistant Receptionists often encounter challenges such as managing high call volumes, handling multiple tasks simultaneously, and addressing a variety of visitor needs. To handle these effectively, strong organizational skills and prioritization are essential. Developing clear communication and maintaining a calm, professional demeanor under pressure can help ensure smooth day-to-day operations. Additionally, being proactive in seeking support from colleagues and using digital tools to streamline scheduling and information tracking can greatly enhance efficiency.

What is the difference between Assistant Receptionist vs Front Desk Clerk?

AspectAssistant ReceptionistFront Desk Clerk
CredentialsHigh school diploma or equivalent; basic customer service skillsHigh school diploma; customer service experience often preferred
Work EnvironmentOffice settings, healthcare facilities, hotelsHotels, hospitals, corporate buildings
Employer & Industry UsageCommon in administrative and hospitality sectorsCommon in hospitality, healthcare, and service industries
Search & Comparison IntentOften compared for entry-level administrative rolesOften compared for front desk or reception roles

The Assistant Receptionist and Front Desk Clerk roles share similarities in customer service and administrative duties, often working in similar environments like hotels or offices. The main difference lies in scope: Assistant Receptionists may handle more administrative tasks or support roles, while Front Desk Clerks focus primarily on guest or visitor check-in and front-line customer service.

What are the key skills and qualifications needed to thrive as an Assistant Receptionist, and why are they important?

To thrive as an Assistant Receptionist, you need excellent organizational abilities, attention to detail, and basic administrative or clerical experience, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite and experience using multi-line phone systems or appointment scheduling tools is common. Strong interpersonal skills, professionalism, and the ability to multitask set top performers apart. These skills ensure efficient front desk operations, a welcoming atmosphere, and smooth communication within the organization.

What does an Assistant Receptionist do?

An Assistant Receptionist supports the front desk operations in an office or organization. Their duties typically include greeting visitors, answering and directing phone calls, handling mail and deliveries, scheduling appointments, and maintaining a tidy reception area. They may also assist with basic administrative tasks such as data entry or filing to ensure smooth day-to-day operations. Strong communication and organizational skills are essential for this role.
What are the most commonly searched types of Receptionist jobs in Santa Rosa, CA? The most popular types of Receptionist jobs in Santa Rosa, CA are:
What are popular job titles related to Assistant Receptionist jobs in Santa Rosa, CA? For Assistant Receptionist jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Assistant Receptionist jobs in Santa Rosa, CA look for? The top searched job categories for Assistant Receptionist jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Assistant Receptionist jobs? Cities near Santa Rosa, CA with the most Assistant Receptionist job openings:
Assistant Receptionist jobs near you
Medical Records Assistant

Medical Records Assistant

PACS

Petaluma, CA • On-site

$19 - $21/hr

Full-time

Posted 4 days ago

Job description

Job Title: Medical Records Assistant/Receptionist (Full-Time)
Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA
Schedule: Monday - Friday, 12:30pm - 9:00pm
Starting rate: $19-21 depending on experience
Position Overview:
We are seeking a highly organized and motivated individual to join our team as a Medical Records Assistant/Receptionist at our skilled nursing facility. This role is perfect for someone with a passion for healthcare administration, who enjoys both working behind the scenes in medical records and providing excellent customer service at the front desk.
As a Medical Records Assistant/Receptionist, you will work closely with the Medical Records Director to support administrative tasks and maintain accurate patient records. You will also serve as the first point of contact for visitors, staff, and patients at the front desk, ensuring a warm and professional experience for all.
Key Responsibilities:
  • Assist the Medical Records Director with the management and organization of patient records.
  • Ensure patient information is accurately input and maintained in the electronic medical record system.
  • Answer phone calls, respond to inquiries, and direct visitors or staff appropriately.
  • Greet visitors and provide excellent customer service at the front desk.
  • Perform general clerical tasks such as filing, faxing, and photocopying as needed.
  • Maintain confidentiality and adhere to privacy regulations regarding patient information (HIPAA compliance).

Qualifications:
  • High school diploma or equivalent; additional administrative or medical office training is a plus.
  • Previous experience in a healthcare setting, especially with medical records.
  • Strong organizational and multitasking skills.
  • Excellent communication skills, both in person and over the phone.
  • Basic computer proficiency and experience with office software.
  • Ability to work independently and as part of a team.
  • Compassionate and professional demeanor when interacting with patients, families, and staff.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Why Join Us?
  • Work in a supportive and collaborative environment.
  • Opportunity to gain valuable experience in healthcare administration.
  • Competitive hourly pay and benefits (where applicable).

If you are a detail-oriented individual with a passion for helping others and contributing to a positive healthcare environment, we encourage you to apply for this rewarding position.
We look forward to hearing from you!
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.
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About PACS

Sourced by ZipRecruiter

Industry

Health care and social assistance

Company size

201 - 500 Employees

Headquarters location

Farmington, UT, US

Year founded

2013

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