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Assistant Receptionist Jobs in Santa Rosa, CA (NOW HIRING)

PACS Inc

Front Desk Receptionist

Napa, CA · On-site

$20 - $23/hr

Front Desk Receptionist 💰 $20-$23/hr (DOE) | 🕒 Full-Time Napa Post Acute is looking for a ... In addition to front desk responsibilities, this position will also assist with ordering and ...

PACS

Front Desk Receptionist

Napa, CA · On-site

$20 - $23/hr

Front Desk Receptionist 💰 $20-$23/hr (DOE) | 🕒 Full-Time Napa Post Acute is looking for a ... In addition to front desk responsibilities, this position will also assist with ordering and ...

Napa Post Acute

Front Desk Receptionist

Napa, CA · On-site

$20 - $23/hr

Front Desk Receptionist 💰 $20-$23/hr (DOE) | 🕒 Full-Time Napa Post Acute is looking for a ... In addition to front desk responsibilities, this position will also assist with ordering and ...

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Assistant Receptionist information

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How much do assistant receptionist jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for assistant receptionist in Santa Rosa, CA is $20.48, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $22.88 per hour, depending on experience, location, and employer.

What does an assistant receptionist do?

An Assistant Receptionist supports the front desk operations in an office or organization. Their duties typically include greeting visitors, answering and directing phone calls, handling mail and deliveries, scheduling appointments, and maintaining a tidy reception area. They may also assist with basic administrative tasks such as data entry or filing to ensure smooth day-to-day operations. Strong communication and organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant receptionist, and why are they important?

To thrive as an Assistant Receptionist, you need excellent organizational abilities, attention to detail, and basic administrative or clerical experience, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite and experience using multi-line phone systems or appointment scheduling tools is common. Strong interpersonal skills, professionalism, and the ability to multitask set top performers apart. These skills ensure efficient front desk operations, a welcoming atmosphere, and smooth communication within the organization.

What are some common challenges faced by assistant receptionists, and how can they be effectively managed?

Assistant Receptionists often encounter challenges such as managing high call volumes, handling multiple tasks simultaneously, and addressing a variety of visitor needs. To handle these effectively, strong organizational skills and prioritization are essential. Developing clear communication and maintaining a calm, professional demeanor under pressure can help ensure smooth day-to-day operations. Additionally, being proactive in seeking support from colleagues and using digital tools to streamline scheduling and information tracking can greatly enhance efficiency.

What is the difference between Assistant Receptionist vs Front Desk Clerk?

AspectAssistant ReceptionistFront Desk Clerk
CredentialsHigh school diploma or equivalent; basic customer service skillsHigh school diploma; customer service experience often preferred
Work EnvironmentOffice settings, healthcare facilities, hotelsHotels, hospitals, corporate buildings
Employer & Industry UsageCommon in administrative and hospitality sectorsCommon in hospitality, healthcare, and service industries
Search & Comparison IntentOften compared for entry-level administrative rolesOften compared for front desk or reception roles

The Assistant Receptionist and Front Desk Clerk roles share similarities in customer service and administrative duties, often working in similar environments like hotels or offices. The main difference lies in scope: Assistant Receptionists may handle more administrative tasks or support roles, while Front Desk Clerks focus primarily on guest or visitor check-in and front-line customer service.

Which assistant receptionist job pays the most?

Assistant receptionist roles in industries such as healthcare, legal, and corporate sectors tend to offer higher salaries due to specialized skills and responsibilities. Salaries can also vary based on experience, location, and the size of the organization, with some positions paying over $40,000 annually. Advanced certifications or bilingual abilities may further increase earning potential.

What are the most commonly searched types of Receptionist jobs in Santa Rosa, CA?

The most popular types of Receptionist jobs in Santa Rosa, CA are:

What are popular job titles related to Assistant Receptionist jobs in Santa Rosa, CA?

For Assistant Receptionist jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Assistant Receptionist jobs in Santa Rosa, CA look for?

The top searched job categories for Assistant Receptionist jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Assistant Receptionist jobs?

Cities near Santa Rosa, CA with the most Assistant Receptionist job openings:

Assistant Receptionist jobs near you
Infographic showing various Assistant Receptionist job openings in Santa Rosa, CA as of June 2026, with employment types broken down into 1% As Needed, 72% Full Time, 25% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,603 per year, or $20.5 per hour.

LEAD RECEPTIONIST (153)

SANTA ROSA COMMUNITY HEALTH

Santa Rosa, CA • On-site

$26.70 - $31.85/hr

Full-time

Posted 17 days ago

Santa Rosa Community Health rating

8.7

Company rating: 8.7 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Job Summary: To enhance customer service by providing peer leadership with organizational authority within the receptionist teams to make necessary decisions. Be available for staffing or other decisions when supervisor is absent.
Hourly Range: $26.70-$31.85 DOE
Specific Tasks/Duties Include:
All duties in the current Receptionist or Receptionist II position are included in the duties for this position. In addition:
  • Assist with training of new staff.
  • Monitor patient flow at front desk and on the phones to be aware of current demand.
  • Monitor phone systems and greetings.
  • Maintain contact with back office to facilitate keeping patients informed of provider delays.
  • Create staff schedules and coverage.
  • Coordinate 15 minute breaks during clinics.
  • Track patient visits and no-shows.
  • Be available during clinic hours to answer questions about clinic flow and to solve problems during absence of supervisor.
  • Organize and maintain current procedure and protocols information where it is accessible to staff.
  • Assist with review and development of Procedures and Protocols and the role of the Receptionist as part of the patient care team.
  • Input provider/resource schedules in EMR.
  • As trained, serve as a Superuser for eCW in areas of Reception.
  • Maintain conference room schedule(s). As trained, able to support IT set up in conference rooms.
  • Opens schedules, can put blocks in schedules.
  • May be assigned to expanded front office duties such as, ordering office supplies, managing petty cash, providing support for billing clean up and reminders.
  • Participate in aligning support for Behavioral Health referral and schedules within Site protocols.
  • Participate in data validation teams in access and experience areas.
  • Distribution of required data field lists to appropriate MR staff for correcting/updating.
  • Participate in SRCH committees.
  • Participate in ongoing training.
  • Perform additional duties as assigned by supervisor.

Minimum Requirements:
Education:
  • High School diploma or equivalent.

Experience:
  • Demonstrated Excellence in all areas of the Receptionist position.
  • Internal Candidates:
    • Minimum 6 months as a Level II employee (such as MR II, MA II, HIM II, etc.) at SRCH required. [or]
    • Minimum 12 months as a Receptionist at SRCH required for departments without Level II positions.
  • External Candidates:
    • Minimum of 2 years of experience in the medical field required, preferably as a Medical Receptionist.

Knowledge and Skills:
  • Fluency in English and Spanish (speak, read and write) required.
  • Demonstrates proficiency with all tasks on the most current Lead Receptionist competency list.
  • Demonstrates knowledge of compliance issues within the community clinic environment.
  • Demonstrates a willingness to report any incident that is unusual or incompatible with accepted clinic procedures.
  • Maintains confidentiality of patients at all times by complying with HIPAA policies.
  • Strong interpersonal skills. Ability to be sensitive with persons of various social, cultural, economic and educational backgrounds.
  • Proficiency with Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
  • Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Knowledgeable with back office flow and health education background.
  • Knowledgeable with Pediatric and Teen resources in the community.
  • Good judgment, problem solving and decision-making skills.

SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.
Physical Requirements:
While performing the duties of this job, this position is frequently required to do the following:
  • Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
  • Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
  • Give and follow verbal and written instructions with attention to detail and accuracy.
  • Perform complex mental functions; collect, interpret, and/or analyze complex data and information.
  • Vision: see details of objects at close range.
  • Coordinate multiple tasks simultaneously.
  • Reach forward, up, down, and to the side
  • Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
  • Lift up to 20 pounds.

SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it would cause an undue hardship.

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