Office Helper Jobs in Utah (NOW HIRING)

RAM Aerospace is a leader in aerospace innovation, powering flight and space exploration with precision solenoids, valves, and actuators. Since 1975, we've supported missions like the Space Shuttle and continue to deliver mission-critical components for commercial, defense, and satellite systems. As one of Southern Utah's largest employers, we drive economic growth and offer high-skilled careers in engineering and manufacturing. From our advanced facility in St. George, we build the future of aerospace—on time, with excellence, and as a team. Join us to work on groundbreaking technology and help shape the future of flight and space exploration. Your career takes off here!

The Office Administrator serves as the face of RAM and a key support resource across multiple departments. This role is central to the day-to-day functioning of our office environment, providing critical administrative support to the executive leadership team including Finance, HR, and Operations functions. The ideal candidate is organized, proactive, and thrives in a fast-paced setting.

Executive Leadership Team Support

• Provide administrative support to the executive leadership team, including the CEO, and other department heads as needed
• Manage and maintain CEO's calendar, including scheduling meetings, appointments, and resolving conflicts proactively
• Coordinate domestic and international travel arrangements for leadership, including flights, hotels, ground transportation, and itineraries
• Prepare and distribute meeting agendas, materials, presentations, and follow-up correspondence on behalf of leadership
• Take detailed meeting minutes for executive leadership team meeting
• Maintain leadership action item list
• Maintain and update strategic plan documents
• Create and assist leaders with monthly communication plan slide decks
• Coordinate and confirm internal and external meetings, including leadership team meetings and client-facing engagements
• Draft, proofread, and send correspondence and communications as directed by leadership
• Handle confidential information with the utmost discretion and professionalism

Front Desk & Office Operations

• Serve as the first point of contact for all visitors, clients, and vendors — greeting guests and directing them appropriately
• Answer, screen, and route incoming phone calls in a professional and friendly manner
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain a clean, organized, and welcoming reception and common office areas
• Order and manage office supplies inventory
• Maintain company LinkedIn page and assist with other public facing communications
• Company-wide communications
• Obtain quotes from vendors

Finance Support

• Assist the Finance team with expense report processing and reconciliation
• Collect and manage receipts from company card holders in a timely manner
• Maintain organized records of financial documents and receipts
• Support accounts payable and receivable processes as needed

Human Resources Support

• Assist HR with new hire onboarding logistics, including workspace setup and document collection
• Help coordinate scheduling for interviews, orientations, and training sessions
• Assist with maintaining employee files and HR documentation as directed
• Support HR initiatives and employee engagement activities

Operations Support

• Assist the Operations team with data entry, reporting, and document management
• Compile and distribute routine operational reports as directed
• Coordinate logistics for internal meetings and company events
• Support cross-departmental projects and administrative needs as assigned
• Other duties as assigned.

Requirements

• Required High school diploma or equivalent required; associate or bachelor's degree preferred
• 5+ years of experience in an administrative, executive assistant or office management role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong verbal and written communication skills
• Highly organized with the ability to manage competing priorities in a fast-paced environment
• Professional, friendly demeanor with a customer-service mindset
• Ability to handle confidential information with integrity and discretion
• Preferred Experience supporting executive-level or multi-member leadership teams with calendar and scheduling management Experience coordinating domestic and/or international travel arrangements
• Familiarity with expense reporting tools or accounting software
• Experience in a multi-department or cross-functional support role
• Notary Public certification (or willingness to obtain)