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Music Department Assistant Jobs (NOW HIRING)

Cccindy

$55 - $85/hr

... * Assist in preparing and/or updating choir manuals, handbooks, rosters, calendars and other departmental documents Education and/or Experience A bachelor's degree in Organ Performance, Sacred Music ...

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Cccindy

Associate Director of Music

Indianapolis, IN · On-site

$55 - $85/hr

... * Assist in preparing and/or updating choir manuals, handbooks, rosters, calendars and other departmental documents Education and/or Experience A bachelor's degree in Organ Performance, Sacred Music ...

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Music Department Assistant information

What does a music department assistant do?

A Music Department Assistant supports the daily operations of a music department in educational institutions, production companies, or performance organizations. Their duties often include administrative tasks such as scheduling, maintaining equipment, organizing music libraries, and assisting faculty or staff with events and rehearsals. They may also help coordinate concerts, handle communications, and provide technical support for music technology. This role requires good organizational skills, attention to detail, and a passion for music.

What are the key skills and qualifications needed to thrive as a music department assistant?

To thrive as a Music Department Assistant, you need organizational skills, basic music theory knowledge, and experience in administrative support, often backed by a relevant degree or coursework. Familiarity with music notation software, audio editing tools, and office management systems is typically expected. Strong communication, teamwork, and time management abilities help you coordinate between faculty, students, and event schedules. These skills ensure the smooth operation of the department and effective support for both academic and performance activities.

What are some common challenges faced by a music department assistant, and how can they be managed effectively?

Music Department Assistants often juggle multiple tasks such as managing schedules, organizing sheet music, and assisting with rehearsals or performances. Balancing administrative duties with the fast-paced demands of live events or academic programs can be challenging. Effective time management, strong communication with faculty and students, and adaptability are key to overcoming these challenges. Building good relationships within the department also helps in anticipating needs and streamlining workflows.
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Music Department Assistant jobs near you
Infographic showing various Music Department Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Music Department Assistant

University of St Thomas

Saint Paul, MN • On-site

$16.50/hr

Part-time

Posted 10 days ago

University Of St. Thomas (Minnesota) rating

8.1

Company rating: 8.1 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

170th of 629 rated colleges and universities

Job description

OVERVIEW

JOB TITLE: Music Department Assistant

LOCATION: St. Paul Campus

PAY RATE: $16.50/hour

HOURS: TBD

JOB SUMMARY 

The Music Office Assistant works with the Department Coordinator with necessary tasks that help keep the Music Department running smoothly.   

Hiring Official: Maren Stoddard Mack

Email: stod8904@stthomas.edu

ESSENTIAL FUNCTIONS: 

  • Create student recital programs 
  • Work in Canva to design ensemble concert programs and posters, student recital digital posters, and general informational posters for the Department 
  • Monitor the Music Dept. email and respond to communication as needed 
  • Answer the Music Dept. phone and respond to voicemail as needed 
  • Help sort and deliver mail 
  • Maintain piano humidifiers (year-round) and room humidifiers (heating season) 
  • Make copies, run on-campus errands, and help with tasks for Music faculty as requested 
  • Assist with setup and tear-down of occasional music workshops 
  • Submit hours on a bi-weekly timesheet for payment processing 
  • Other tasks as needed/assigned 
QUALIFICATIONS

QUALIFICATIONS 

  • Student must be actively involved in the Music program 
  • Student should possess working knowledge of the Microsoft Office applications (Word, Excel, Outlook) 
  • Music major or minor is preferred 

ELIGIBILITY

To be eligible for student employment, St. Thomas students must be degree seeking at the undergraduate, graduate and doctoral levels. Students must be actively enrolled at least part-time in courses for credit. For further information on eligibility please see the Student Employee Toolkit on One StThomas. 

The University of St. Thomas is an Equal Opportunity Employer, including disability and protected veteran status.

Employment Type: OTHER

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