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Medical Scheduling Coordinator Jobs (NOW HIRING)

Baseline Medical

Schedule Coordinator

Fairfax, VA · On-site

$20 - $24/hr

Minimum 1-2 years of experience in medical scheduling, patient coordination, or a similar healthcare operations experience role * Experience coordinating multiple providers and changing patient needs

Baseline Medical

Schedule Coordinator

Fairfax, VA · On-site

$20 - $24/hr

Minimum 1-2 years of experience in medical scheduling, patient coordination, or a similar healthcare operations experience role * Experience coordinating multiple providers and changing patient needs

InnovAge

Scheduling Coordinator

San Bernardino, CA · On-site +1

$18.25 - $23/hr

Scheduling high complex medical appointments between participants and specialty providers. * Coordinating referrals and specialty care services. * Obtaining and tracking consultation notes and ...

Medical Essential Diagnostics

Scheduler

Princeton, NJ · On-site

$17.25 - $20.75/hr

Medical Scheduling Coordinator Key Responsibilities: * Interact with patients to schedule appointments, provide necessary information, and address inquiries. * Educate patients on pre-appointment ...

StrideCare

SURGERY SCHEDULING COORDINATOR

Henrico, VA · On-site

Job Summary: The Surgery Scheduler Coordinator manages and coordinates surgical procedures ... Experience in medical scheduling preferred. *StrideCare is an Equal Opportunity Employer and is ...

StrideCare

SURGERY SCHEDULING COORDINATOR

Henrico, VA · On-site

Job Summary: The Surgery Scheduler Coordinator manages and coordinates surgical procedures ... Experience in medical scheduling preferred. *StrideCare is an Equal Opportunity Employer and is ...

10X Health System

Scheduling Coordinator

Scottsdale, AZ · On-site

$24 - $27/hr

Onsite POSITION SUMMARY The Scheduling Coordinator is a critical member of the Patient Operations ... The company's comprehensive approach to health combines the latest advances in medical science ...

Florida Medical Clinic

Scheduling Coord

Saint Petersburg, FL · On-site

$16.75 - $21.25/hr

Position Summary A Brief Overview The Scheduling Coordinator will communicate regularly with ... Maintains basic understanding of the medical needs during the screening process for scheduling an ...

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MyCare Medical

Scheduling Coordinator

Jupiter, FL · On-site

$17.25 - $22/hr

Scheduling Coordinator Role Summary The Scheduling Coordinator is responsible for managing patient ... Sort, scan, and upload medical records into electronic patient charts. * Coordinate scheduling ...

Tennessee Oncology

Scheduling Coordinator

Murfreesboro, TN · On-site

$15.75 - $19.75/hr

Electronic Medical Records experience strongly preferred * 2 years of previous professional office experience with customer service experience required * Experience with electronic medical scheduling ...

Synergy HomeCare

Scheduling Coordinator

Hamden, CT · On-site

$21 - $23/hr

Looking to grow with one of the premier non-medical home care agencies in CT? Scheduling Coordinator Primary Responsibilities: * Ensure ALL shifts are covered using our staffing software; willingness ...

MyCare Medical Group

Scheduling Coordinator

Jupiter, FL · On-site

$16.50 - $21/hr

Scheduling Coordinator Role Summary The Scheduling Coordinator is responsible for managing patient ... Sort, scan, and upload medical records into electronic patient charts. * Coordinate scheduling ...

MyCare Medical Group

Scheduling Coordinator

Jupiter, FL · On-site

$17.25 - $22/hr

Scheduling Coordinator Role Summary The Scheduling Coordinator is responsible for managing patient ... Sort, scan, and upload medical records into electronic patient charts. * Coordinate scheduling ...

StrideCare

SURGERY SCHEDULING COORDINATOR

Henrico, VA · On-site

Job Summary: The Surgery Scheduler Coordinator manages and coordinates surgical procedures ... Experience in medical scheduling preferred. *StrideCare is an Equal Opportunity Employer and is ...

Tennessee Oncology

Scheduling Coordinator

Springfield, TN · On-site

$16.75 - $21.25/hr

Electronic Medical Records experience strongly preferred * 2 years of previous professional office experience with customer service experience required * Experience with electronic medical scheduling ...

Baptist Health

Scheduling Coordinator

Louisville, KY

$17 - $21.50/hr

Summary Baptist Health Medical Group Scheduling Coordinator Surgical Associates St. Matthews area Full time/First shift Principal Duties and Responsibilities The following is a summary of the major ...

Tennessee Oncology

Scheduling Coordinator

Nashville, TN · On-site

$17.25 - $21.75/hr

Electronic Medical Records experience strongly preferred * 2 years of previous professional office experience with customer service experience required * Experience with electronic medical scheduling ...

Tennessee Oncology

Scheduling Coordinator

Columbia, TN · On-site

$16.25 - $20.50/hr

Electronic Medical Records experience strongly preferred * 2 years of previous professional office experience with customer service experience required * Experience with electronic medical scheduling ...

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How much do medical scheduling coordinator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical scheduling coordinator in the United States is $20.06, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $21.63 per hour, depending on experience, location, and employer.

What does a medical scheduling coordinator do?

A Medical Scheduling Coordinator is responsible for managing and organizing appointments for patients in a healthcare facility. They handle scheduling, rescheduling, and canceling appointments, ensuring that both patients and healthcare providers are properly informed. These coordinators also verify patient information, obtain pre-authorizations, and coordinate with medical staff to optimize workflow. Their role is essential for maintaining smooth operations within clinics or hospitals, improving patient satisfaction, and supporting efficient healthcare delivery.

What are the key skills and qualifications needed to thrive as a medical scheduling coordinator?

To thrive as a Medical Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with medical office procedures, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR), and insurance verification systems is typically required. Excellent communication, problem-solving, and customer service skills help you effectively coordinate between patients, providers, and administrative staff. These abilities ensure efficient appointment management, patient satisfaction, and smooth clinic operations.

What are some common challenges faced by medical scheduling coordinators, and how can they be managed effectively?

Medical Scheduling Coordinators often face challenges such as handling last-minute appointment changes, managing high call volumes, and coordinating between multiple providers or departments. Effective time management, strong communication skills, and proficiency with scheduling software are key to overcoming these obstacles. Building good relationships with both patients and clinical staff can also help streamline workflow and reduce scheduling conflicts.

What is the difference between Medical Scheduling Coordinator vs Medical Office Assistant?

AspectMedical Scheduling CoordinatorMedical Office Assistant
CredentialsHigh school diploma; certification in scheduling or medical office procedures (optional)High school diploma; certification in medical assisting (optional)
Work EnvironmentClinics, hospitals, healthcare offices primarily managing appointment schedulesMedical offices, clinics, hospitals handling administrative tasks including scheduling, patient intake, and clerical duties
Employer & Industry UsageHealthcare providers, hospitals, clinicsMedical practices, outpatient clinics, healthcare facilities
Common Search & ComparisonYesYes

The Medical Scheduling Coordinator primarily focuses on managing patient appointment schedules, ensuring efficient workflow. The Medical Office Assistant handles a broader range of administrative tasks, including scheduling, patient check-in, and clerical duties. While both roles work in healthcare settings and may require similar certifications, the Scheduling Coordinator specializes in appointment management, making it a more targeted position for scheduling-related tasks.

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Medical Scheduling Coordinator jobs near you
Infographic showing various Medical Scheduling Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $41,730 per year, or $20.1 per hour.

Schedule Coordinator

Baseline Medical

Fairfax, VA • On-site

$20 - $24/hr

Part-time

Posted 8 days ago

Job description

Baseline Medical is a women-owned, nurse-led company redefining how medical care is delivered across the DMV. We provide mobile medical services and IV therapy to patients in their homes, hotels, and offices — bringing high-quality clinical care directly to where people are. Baseline Medical is seeking an experienced Schedule Coordinator who thrives in a fast-paced environment and brings strong scheduling, coordination, and problem-solving skills. Experience in healthcare or logistics is a plus.
This is not a traditional customer service or receptionist role. The ideal candidate is highly organized, adaptable, and comfortable managing multiple moving pieces while coordinating patients, in-field staff, and day-to-day scheduling needs. Experience in a medical, home health, logistics, or similar fast-paced environment is preferred.
Position Overview:
As a Schedule Coordinator, you'll serve as the operational hub between patients, nurses, providers, and internal leadership. You'll coordinate mobile wellness/illness appointments, optimize nurse and provider schedules, respond to urgent scheduling changes, and ensure every patient receives a seamless concierge experience.
Success in this role requires excellent judgment, strong organizational skills, and the ability to remain calm while managing multiple priorities in a fast-paced environment. 

Schedule:
This is a part-time, fully on-site position at our Fairfax, VA headquarters, offering 2–4 rotating shifts per week. Remote or hybrid work is not available. Weekend availability is required.
 
Sample Shift Times: (subject to change)
  • Sunday - Thursday
    • AM Shift: 7:45am - 1:45pm
    • PM Shift: 1:30pm - 9:30pm
  • Friday - Saturday
    • AM Shift: 7:45am - 6:00pm
Responsibilities:
  • Answer incoming phone calls, text messages, emails, and other communication mediums
  • Set appointments for patients, ensuring optimal scheduling and efficient use of resources
  • Monitor provider availability and adjust schedules throughout the day based on cancellations, emergencies, traffic, and appointment changes
  • Review scheduling requests for completeness and obtain any additional information necessary before appointments
  • Collaborate closely with nurses, providers, and leadership to resolve scheduling conflicts and operational challenges
  • Perform various administrative duties, including data entry, record maintenance, and patient documentation in accordance with the company's standard operating procedures
  • Ensure patient information is handled in accordance with HIPPA and compliance with privacy regulations
  • Support daily operational workflow by managing appointment logistics and coordinating timely communication between departments
  • Utilize scheduling software, and other technology platforms to manage schedules and appointments efficiently
  • Deliver a compassionate, professional, concierge-level experience during every patient interaction

Qualifications:

Required Experience
  • Minimum 1-2 years of experience in medical scheduling, patient coordination, or a similar healthcare operations experience role 
  • Experience coordinating multiple providers and changing patient needs
  • Demonstrated ability to manage competing priorities, adapt quickly to changing circumstances, and consistently meet deadlines with accuracy
**Preferred Experience
Experience in one or more of the following healthcare settings:
  • Home health
  • Mobile healthcare operations
  • Medical practices
  • Concierge medicine
  • Urgent care
  • Specialty clinics
  • Multi-provider scheduling
  • Healthcare dispatch or logistics coordination
  • Other similar patient-care environments

Technical Knowledge
  • Experience using Electronic Medical Records (EMR/EHR) and medical scheduling software
  • Proficiency in Microsoft Office  and other scheduling or communication platforms 
  • Comfortable learning and adapting to new technology 
  • Understanding of HIPPA requirements and patient confidentiality standards
  • Knowledge of medical terminology is highly desirable

Professional Skills
  • Excellent written and verbal communication skills.
  • Exceptional organizational and time management abilities.
  • Strong critical thinking and problem-solving skills.
  • Ability to prioritize multiple competing tasks in a fast-paced environment
  • Strong attention to detail and follow-through
  • Professional, compassionate, and patient-focused approach.
  • Collaborative team player with a positive attitude

Education
  • High School Diploma or GED required
  • Additional education in healthcare administration, medical assisting, health sciences, or a related field is preferred

What Makes Someone Successful Here
The most successful Schedule Coordinators at Baseline Medical are people who enjoy solving complex scheduling challenges, communicate confidently with both patients and the clinical team, remain composed under pressure, and genuinely care about delivering an outstanding patient experience. They anticipate problems before they occur, adapt quickly to changing priorities, and understand that behind every appointment is a patient relying on us for timely care.