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Medical Records Scheduler Jobs (NOW HIRING)

One Senior Care

Medical Records Scheduler

Warren, OH · On-site

$18/hr

As a Medical Records Scheduler, you'll bring precision, patience, and consistency to every task. You'll coordinate and manage participant appointments, ensuring schedules are accurate, communication ...

Asbury Village

Medical Records

Mystic, CT · On-site

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk through our doors and see the difference in the future with senior living and care. Set on thirty ...

Heritage at Irene Woods

Medical Records

Mystic, CT · On-site

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk through our doors and see the difference in the future with senior living and care. Set on thirty ...

Life Care Services

Medical Records

Mystic, CT

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk through our doors and see the difference in the future with senior living and care. Set on thirty ...

Life Care Services

Medical Records

Mystic, CT

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk through our doors and see the difference in the future with senior living and care. Set on thirty ...

The Arlington of Naples

Medical Records

Mystic, CT · On-site

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk through our doors and see the difference in the future with senior living and care. Set on thirty ...

Life Care Companies, LLC

Medical Records

Mystic, CT · On-site

$20 - $24/hr

Medical Records Schedule : 8am-4:30pm, Monday-Friday Pay: Starts at $20.00-$24.00 Who we are: Walk through our doors and see the difference in the future with senior living and care. Set on thirty ...

Ciena Healthcare Management, Inc.

Medical Records

Defiance, OH · On-site

$16.25 - $21/hr

) Medical Records Coordinator The Laurels of Defiance, Ohio We are seeking a dedicated and organized ... Conduct audits of the clinical record as scheduled. * Complete sections of the Minimum Data Set as ...

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Medical Records Scheduler information

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$12

$19

$27

How much do medical records scheduler jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for medical records scheduler in the United States is $19.53, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.39 per hour, depending on experience, location, and employer.

What does a medical scheduler do?

A medical records scheduler is responsible for organizing and managing patient appointment schedules, ensuring that appointments are booked accurately and efficiently. They often use scheduling software, coordinate with healthcare providers, and handle patient communication to maintain smooth clinic operations.

Is it hard to be a medical scheduler?

Being a medical records scheduler requires strong organizational skills, attention to detail, and familiarity with scheduling software. The job can involve managing multiple appointments and coordinating with healthcare providers, which may be challenging for some but is manageable with experience and training.

What are the key skills and qualifications needed to thrive as a Medical Records Scheduler, and why are they important?

To thrive as a Medical Records Scheduler, you need a solid understanding of medical terminology, scheduling procedures, and health information privacy regulations, usually supported by a high school diploma or equivalent. Familiarity with electronic health records (EHR) systems, appointment scheduling software, and HIPAA compliance is typically required. Strong organizational skills, attention to detail, and clear communication are essential soft skills for managing patient data and coordinating appointments efficiently. These skills ensure accurate scheduling, protect patient confidentiality, and promote smooth healthcare operations.

How to become a medical scheduler?

To become a medical scheduler, candidates typically need a high school diploma or equivalent and should develop skills in organization, communication, and familiarity with electronic health record (EHR) systems. Some employers may prefer candidates with previous experience in healthcare administration or scheduling, and certification programs are available to enhance credentials. On-the-job training is common, and the role usually involves working in a healthcare setting with standard office hours.

Is medical records clerk a good career?

Medical records clerks, including schedulers, play a vital role in healthcare by managing patient information and ensuring accurate recordkeeping. The job typically requires attention to detail, organizational skills, and familiarity with electronic health record systems, and it offers steady employment with opportunities for advancement in healthcare settings.

What is the difference between Medical Records Scheduler vs Medical Records Clerk?

AspectMedical Records SchedulerMedical Records Clerk
CredentialsHigh school diploma; familiarity with medical record systemsHigh school diploma; basic computer skills
Work EnvironmentHealthcare facilities, clinics, hospitalsHealthcare offices, hospitals, clinics
Job FocusScheduling and organizing patient record appointmentsManaging and filing patient records, data entry
Common TasksArranging record access, coordinating with staffUpdating records, maintaining filing systems

While both roles involve handling medical records, the Medical Records Scheduler primarily focuses on scheduling and organizing record access, whereas the Medical Records Clerk manages the day-to-day filing and data entry tasks. Both positions are essential in healthcare settings and often work together to ensure accurate and timely record management.

What does a Medical Records Scheduler do?

A Medical Records Scheduler is responsible for coordinating and scheduling the retrieval, delivery, and management of patient medical records within a healthcare facility. They work closely with healthcare providers, patients, and administrative staff to ensure that medical records are available when needed for appointments, treatments, or legal purposes. Their duties may also include maintaining records confidentiality, updating electronic health record systems, and verifying record requests. Attention to detail, organizational skills, and understanding of healthcare privacy regulations are important for this role.

How does a Medical Records Scheduler coordinate with other healthcare professionals to ensure timely access to patient records?

A Medical Records Scheduler regularly collaborates with doctors, nurses, administrative staff, and records management teams to schedule, retrieve, and deliver patient records as needed. This role requires strong communication skills and the ability to prioritize urgent requests while maintaining confidentiality and compliance with healthcare regulations. Close coordination helps prevent delays in patient care and ensures that healthcare providers have accurate records for appointments, procedures, and treatments. Effective schedulers often develop efficient workflows and problem-solving techniques to manage high volumes and overlapping requests.
More about Medical Records Scheduler jobs
What job categories do people searching Medical Records Scheduler jobs look for? The top searched job categories for Medical Records Scheduler jobs are:
Medical Records Scheduler jobs near you
Infographic showing various Medical Records Scheduler job openings in the United States as of June 2026, with employment types broken down into 3% As Needed, 80% Full Time, 14% Part Time, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,623 per year, or $19.5 per hour.

Medical Records Scheduler

Mountain View Pace

Warren, OH

$18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 29 days ago

Job description

Do you enjoy keeping things organized, accurate, and running smoothly behind the scenes?

Are you someone who thrives in a steady, detail-oriented, and team-focused environment?

If so, you may be the perfect fit for our One Senior Care family of businesses — including LIFE-NWPA, Mountain View PACE, and Buckeye PACE.

Job Summary:

As a Medical Records Scheduler, you’ll bring precision, patience, and consistency to every task. You’ll coordinate and manage participant appointments, ensuring schedules are accurate, communication is clear, and processes are followed correctly.

This position is ideal for someone who is dependable, detail-focused, and enjoys structured, meaningful work. You’ll be part of a supportive team in a calm, organized environment where accuracy, consistency, and reliability come first.

Hourly Wage:

$17.00 /hr. to start – $18.00 /hr. after 90 days

Schedule:

First shift, full-time hours. Specific work hours will be established in consultation with your supervisor.

Benefits:

  • 9 Paid Holidays
  • PTO starting at 3 weeks + 1 day per year (accrued from date of hire for full-time employees)
  • Medical, Dental, & Vision
  • Free Life and AD&D Insurance Plan
  • Health Savings and Flexible Spending Accounts
  • Short Term Disability Insurance
  • Group Voluntary Term Life Insurance for Employee, Spouses, and Dependents
  • Paid Parental Leave
  • Tuition Reimbursement and Paid Training Opportunities
  • Retirement Plan with company annual match
  • Mileage Reimbursement at annual IRS rate as applicable

Duties/Responsibilities:

  • Monitor and manage participant appointment requests and schedules
  • Notify participants, caregivers, and POAs of scheduled appointments
  • Complete authorizations and referral documentation accurately
  • Coordinate scheduling, re-scheduling, and follow-up for outside appointments, labs, and imaging
  • Enter encounters for outside appointments in the medical records system
  • Process invoices and documentation for proper routing and payment
  • Answer phone calls and respond professionally to participant and referral inquiries
  • Communicate clearly with healthcare providers and staff regarding scheduling updates
  • Participate in team meetings and quality improvement initiatives
  • Adhere to established procedures and ensure all work is accurate, consistent, and complete

Everyone’s journey is unique. Even if you haven’t done it all, your dedication to learning and helping others is what counts. With our training, mentorship, and career development programs, we’ll help you grow and succeed.

What Makes You a Great Fit:

  • Highly detail-oriented, precise, and consistent in all work
  • Patient, methodical, and comfortable following established procedures
  • Team-oriented and collaborative; values clear communication and reliability
  • Able to prioritize multiple tasks while maintaining high accuracy
  • CPR and First Aid Certification (or willingness to obtain after hire — we’ll provide the training!)
  • Must be at least 18 years of age

Education and Experience:

  • High School Diploma or GED
  • Experience working with the frail or elderly population is a plus — but not required. We’ll provide hands-on training and mentoring to help you grow!

Requirements:

  • Successful completion of background check, physical, drug screening, TB Screening

Physical Requirements:

  • Able to move intermittently throughout the workday
  • Must be able to lift, push, pull, or move a minimum of 25 pounds
  • Able to assist with participant evacuation when needed
  • This position may encounter environmental challenges in participants’ homes — following proper protocols is essential

Join Us!

At One Senior Care, you’ll be part of a compassionate team that makes a tangible difference in seniors’ lives — working together to keep participants safe, healthy, connected, and at home.

One Senior Care is an Equal Opportunity Employer. Employment is contingent upon successful completion of required background checks, health and safety screenings, and any clearances required for healthcare programs.