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$82.8K

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How much do medical records administrator jobs pay per year?

As of Aug 22, 2026, the average yearly pay for medical records administrator in the United States is $82,804.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What does a medical records administrator do?

A Medical Records Administrator is responsible for managing and organizing patient health information in healthcare settings. They ensure that records are accurate, confidential, and compliant with laws and regulations, such as HIPAA. These professionals oversee the maintenance of both physical and electronic health records, coordinate with medical staff, and may supervise other records personnel. Their role is essential for smooth healthcare operations and proper patient care documentation.

What are the key skills and qualifications needed to thrive as a medical records administrator?

To thrive as a Medical Records Administrator, you need expertise in health information management, knowledge of medical terminology, and often a degree in health information technology or related field, sometimes accompanied by RHIA or RHIT certification. Familiarity with electronic health record (EHR) systems, coding software (ICD-10, CPT), and data privacy regulations like HIPAA is crucial. Attention to detail, organizational skills, and effective communication help ensure accuracy and facilitate collaboration with healthcare professionals. These skills and qualities are vital for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What are some common challenges faced by medical records administrators and how can they be managed?

Medical Records Administrators often encounter challenges such as ensuring data accuracy, maintaining patient confidentiality, and keeping up with evolving electronic health record (EHR) systems. Managing these requires strong attention to detail, up-to-date knowledge of regulations like HIPAA, and continuous training in new software or procedures. Collaborating closely with healthcare providers and IT teams can help address discrepancies and streamline workflows, ensuring records are both secure and accessible when needed.

What is the difference between Medical Records Administrator vs Medical Records Clerk?

AspectMedical Records AdministratorMedical Records Clerk
CredentialsTypically requires a high school diploma or associate degree; certifications like RHIT or RHIA are commonUsually requires a high school diploma; on-the-job training often provided
Work EnvironmentHospitals, clinics, healthcare facilities; responsible for managing and overseeing recordsFront desk or administrative areas; primarily data entry and filing
Job ResponsibilitiesManaging records, ensuring compliance, overseeing record systemsData entry, filing, retrieving patient records

Medical Records Administrators focus on managing and overseeing medical records systems, requiring more advanced certifications and responsibilities. Medical Records Clerks handle day-to-day data entry and filing tasks. Both roles are essential in healthcare settings but differ in scope and complexity.

Is a medical records administrator a good career?

A medical records administrator is a stable healthcare role responsible for managing patient records, ensuring compliance with privacy laws, and using electronic health record systems. It offers opportunities for advancement and typically requires attention to detail, organizational skills, and certification such as the RHIT or RHIA. The job often provides regular hours and a professional work environment.
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Medical Records Administrator jobs near you
Infographic showing various Medical Records Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $82,804 per year, or $39.8 per hour.

Medical Records Administrator (Chief (CHIM))

US Department of Veterans Affairs

Montrose, NY • On-site

Other

Posted 4 days ago

U.S. Department Of Veterans Affairs rating

8.1

Company rating: 8.1 out of 10

Based on 672 frontline employees who took The Breakroom Quiz

51st of 295 rated public sector bodies

Job description

Job Title

Major duties include but are not limited to:

  • Ensure HIM program meets and/or exceeds national HIM policies, procedures, and performance metrics.
  • Responsible for the administrative management of health records, which includes planning, managing, advising, and directing the health information program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission (TJC) standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agency standards. Creates and monitors systems to ensure accurate, timely, and complete health records, in accordance with VHA policy and TJC health information protocols.
  • Measures ongoing intradepartmental performance by establishing priorities, collecting data, monitoring and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
  • Responsible for all facets of health records management for the facility ensuring maintenance of complete, accurate, timely, clinically-pertinent, and readily-accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education and facilitate performance improvement processes and legal requirements.
  • Develops policies, processes, and procedures that address all VA, Federal, regulatory, and accrediting requirements for HIM.
  • Evaluates health records program and independently determines the nature and extent of problem areas.
  • Develops recommendations and solutions for program improvement.
  • Must provide detailed technical expertise in health records science and other very technical aspects of HIM.
  • Maintains all health information input into the local VistA database and assures timely transmission of that data into all VA centralized databases - most frequently those maintained at the Austin Data Processing Center.
  • Must assure that all health information that is coded and abstracted meets the requirements of the VA and/or TJC and is consistent with professional health records standards.
  • Recommends improvements in health record documentation used to provide patient care, to optimize VERA workload, third party reimbursement and to manage resources.
  • Provides management officials with health record review results and trends on an ongoing basis.
  • Monitors and reports delinquent records by number, type of deficiencies and responsible provider.
  • Responsible for assuring that all patients have a complete, accurate, and timely record of their health care at the facility.
  • Conducts training programs in various areas health information management, such as medical terminology, health record documentation, release of information, medico-legal matters, speech recognition/transcription, scanning, medical coding, clinical documentation improvement, and health information exchange.
  • Responsible for establishing formal affiliation with university programs in health information and precepting students from such programs.
  • Has the full complement of HIM supervisory responsibility including coding, record completion, file room, scanning, release of information, and transcription and which consists of a mixture of HT38 (675 and 669) and T5 positions.
  • Develops work improvement plans, recommending personnel actions as necessary.
  • Responsible for maintenance and evaluation of health records and assuring legal requirements for care are met.
  • Plays a central role in developing and coordinating internal review systems to assure that both clinical and administrative activities comply with agency and accrediting and regulatory requirements.

Work Schedule: Full-time, Monday - Friday, 8:00am - 4:30pm

Telework: Eligible for ad-hoc per supervisor

Virtual: This is not a virtual position.

Functional Statement #: 13491F

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