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How much do medical records administrator jobs pay per year?

As of Aug 17, 2026, the average yearly pay for medical records administrator in the United States is $82,804.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What does a medical records administrator do?

A Medical Records Administrator is responsible for managing and organizing patient health information in healthcare settings. They ensure that records are accurate, confidential, and compliant with laws and regulations, such as HIPAA. These professionals oversee the maintenance of both physical and electronic health records, coordinate with medical staff, and may supervise other records personnel. Their role is essential for smooth healthcare operations and proper patient care documentation.

What are the key skills and qualifications needed to thrive as a medical records administrator?

To thrive as a Medical Records Administrator, you need expertise in health information management, knowledge of medical terminology, and often a degree in health information technology or related field, sometimes accompanied by RHIA or RHIT certification. Familiarity with electronic health record (EHR) systems, coding software (ICD-10, CPT), and data privacy regulations like HIPAA is crucial. Attention to detail, organizational skills, and effective communication help ensure accuracy and facilitate collaboration with healthcare professionals. These skills and qualities are vital for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What are some common challenges faced by medical records administrators and how can they be managed?

Medical Records Administrators often encounter challenges such as ensuring data accuracy, maintaining patient confidentiality, and keeping up with evolving electronic health record (EHR) systems. Managing these requires strong attention to detail, up-to-date knowledge of regulations like HIPAA, and continuous training in new software or procedures. Collaborating closely with healthcare providers and IT teams can help address discrepancies and streamline workflows, ensuring records are both secure and accessible when needed.

What is the difference between Medical Records Administrator vs Medical Records Clerk?

AspectMedical Records AdministratorMedical Records Clerk
CredentialsTypically requires a high school diploma or associate degree; certifications like RHIT or RHIA are commonUsually requires a high school diploma; on-the-job training often provided
Work EnvironmentHospitals, clinics, healthcare facilities; responsible for managing and overseeing recordsFront desk or administrative areas; primarily data entry and filing
Job ResponsibilitiesManaging records, ensuring compliance, overseeing record systemsData entry, filing, retrieving patient records

Medical Records Administrators focus on managing and overseeing medical records systems, requiring more advanced certifications and responsibilities. Medical Records Clerks handle day-to-day data entry and filing tasks. Both roles are essential in healthcare settings but differ in scope and complexity.

Is a medical records administrator a good career?

A medical records administrator is a stable healthcare role responsible for managing patient records, ensuring compliance with privacy laws, and using electronic health record systems. It offers opportunities for advancement and typically requires attention to detail, organizational skills, and certification such as the RHIT or RHIA. The job often provides regular hours and a professional work environment.
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Medical Records Administrator jobs near you
Infographic showing various Medical Records Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $82,804 per year, or $39.8 per hour.

Medical Records Administrator (Assistant Chief (ACHIM))

SD Department of Veterans Affairs

Vancouver, WA • On-site

$96K/yr

Full-time

Posted 12 days ago

Job description

This position serves as a key staff member on Business Office, VA Medical Center, Portland, Oregon. Staff with specific responsibility for planning, coordinating, administering, evaluating and advising on the Medical Center medical record/health information programs. The incumbent is a Registered Health Information Administrator (RHIA)/Registered Health Information Technician (RHIT) with progressive health information experience in acceptable health information methods and techniques.Qualifications:Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Education or Experience:
    • Experience. Three years of [creditable] experience in the field of medical records that included the preparation, maintenance, and management of [health] records and health information systems [demonstrating a knowledge of medical terminology,] medical records [procedures, medical coding, or medical, administrative, and legal requirements of health care delivery] systems.OR
    • Education. [Successful completion of a bachelor's degree or higher from an accredited college or university [recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.] OR
    • Experience/Education Combination. Equivalent combinations of [creditable] experience and education that equals 100 percent may be used to meet basic requirements. [For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.
  • Certification. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
    • Coding Certification through AHIMA or AAPC. OR
    • HIM Certification through AHIMA. OR
      • Health Data Analyst Certification through AHIMA.
  • English Language Proficiency. MRAs must be proficient in spoken and written English. See 38 U.S.C. 7403(f).
Travel - Occasional between Portland VAMC and Vancouver VAMC. This role doesn't require operating a government vehicle.
May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
Grade Determinations: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates.
Medical Records Administrator (Chief (CHIM)), GS-12
  • Experience. One year of [creditable] experience equivalent to the next lower grade level that demonstrates the KSAs described at that level. AND
  • Certification. Employees at this level] must [have a HIM Certification.
  • Demonstrated Knowledge, Skills, and Abilities
    1. Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information] management.
    2. Skill in evaluating, developing and implementing new policies, procedures, and programs.
    3. Ability to provide program oversight, including advisory and technical expertise on a range of health information management practices and guidelines to staff at various levels.
    4. Ability to develop and conduct training on health information management programs, policies, procedures, and performance improvement activities.
    5. Ability to effectively procure and manage HIM resources (i.e. space, staffing, education, budget, etc.).
    6. Ability to provide the full range of supervisory duties to include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and disciplinary actions.
Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.
The full performance level of this vacancy is GS-12.
Physical Requirements: See VA Directive and Handbook 5019.Education:Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.Employment Type: OTHER

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