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Medical Records Administrator Jobs (NOW HIRING)

Eye Consultants of Atlanta

Medical Records Clerk

Atlanta, GA · On-site

$15.25 - $18.75/hr

Job: Medical Records Clerk EEOC: Administrative Support Status: Non-Exempt Department: Medical ... ART (accredited records technician) or RRA (registered records administrator) designation. Proven ...

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$82.8K

$115K

How much do medical records administrator jobs pay per year?

As of Jul 28, 2026, the average yearly pay for medical records administrator in the United States is $82,804.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Medical Records Administrator, and why are they important?

To thrive as a Medical Records Administrator, you need expertise in health information management, knowledge of medical terminology, and often a degree in health information technology or related field, sometimes accompanied by RHIA or RHIT certification. Familiarity with electronic health record (EHR) systems, coding software (ICD-10, CPT), and data privacy regulations like HIPAA is crucial. Attention to detail, organizational skills, and effective communication help ensure accuracy and facilitate collaboration with healthcare professionals. These skills and qualities are vital for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What are some common challenges faced by Medical Records Administrators and how can they be managed?

Medical Records Administrators often encounter challenges such as ensuring data accuracy, maintaining patient confidentiality, and keeping up with evolving electronic health record (EHR) systems. Managing these requires strong attention to detail, up-to-date knowledge of regulations like HIPAA, and continuous training in new software or procedures. Collaborating closely with healthcare providers and IT teams can help address discrepancies and streamline workflows, ensuring records are both secure and accessible when needed.

What is the difference between Medical Records Administrator vs Medical Records Clerk?

AspectMedical Records AdministratorMedical Records Clerk
CredentialsTypically requires a high school diploma or associate degree; certifications like RHIT or RHIA are commonUsually requires a high school diploma; on-the-job training often provided
Work EnvironmentHospitals, clinics, healthcare facilities; responsible for managing and overseeing recordsFront desk or administrative areas; primarily data entry and filing
Job ResponsibilitiesManaging records, ensuring compliance, overseeing record systemsData entry, filing, retrieving patient records

Medical Records Administrators focus on managing and overseeing medical records systems, requiring more advanced certifications and responsibilities. Medical Records Clerks handle day-to-day data entry and filing tasks. Both roles are essential in healthcare settings but differ in scope and complexity.

What does a Medical Records Administrator do?

A Medical Records Administrator is responsible for managing and organizing patient health information in healthcare settings. They ensure that records are accurate, confidential, and compliant with laws and regulations, such as HIPAA. These professionals oversee the maintenance of both physical and electronic health records, coordinate with medical staff, and may supervise other records personnel. Their role is essential for smooth healthcare operations and proper patient care documentation.
More about Medical Records Administrator jobs
What cities are hiring for Medical Records Administrator jobs? Cities with the most Medical Records Administrator job openings:
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What states have the most Medical Records Administrator jobs? States with the most job openings for Medical Records Administrator jobs include:
What are popular job titles related to Medical Records Administrator jobs? For Medical Records Administrator jobs, the most frequently searched job titles are:
Medical Records Administrator jobs near you
Infographic showing various Medical Records Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $82,804 per year, or $39.8 per hour.

Medical Records Administrator

SD Department of Veterans Affairs

Washington, DC

$121K/yr

Other

Posted 6 days ago

Job description

The Chief, Health Information Management Section, Business Office is a Registered Health Information Administrator who is charged with full responsibility, both technical and administrative, for the daily operation of the Health Information Management Section which consists of all functions of medical record activities related to coding, analyzing, and release of information, transcription, file room and scanning programs.Qualifications:

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

  • Citizenship. Candidates must be a citizen of the United States. Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with 38 U.S.C. 7407(a).
  • Education or Experience.
  1. Experience. Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.
  2. Education. Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
  3. Experience/Education Combination. Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.
  • Certification. Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
  1. Coding Certification through AHIMA or AAPC. OR
  2. HIM Certification through AHIMA. OR
  3. Health Data Analyst Certification through AHIMA.
  • English Language Proficiency: Must be proficient in spoken and written English. See 38 U.S.C. 7403(f).

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
Grade Requirements: Medical Records Administrator (Chief (CHIM)), GS-13: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates:
Experience: One year of creditable experience equivalent to the next lower grade (GS-12*) level that demonstrates the KSAs described at that level.
*Examples of duties at the GS-12 include, but are not limited to: Skill in managing various projects and processes, which includes the ability to develop new or improved solutions to complex technical problems in health information management; Ability to advise management and staff [on a wide range of health information management practices based on current industry standards, policies, statutes, laws, and regulations; Ability to plan, justify, develop, evaluate, assess, monitor, and/or advise on current health information management processes, and recommend changes in policies or procedures; Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines, and accrediting bodies as they apply to health information management.; Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment); Ability to provide the full range of supervisory duties to include assignment of work, completing performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions.
AND
Certification: Employees at this level must have a HIM Certification.
AND
Demonstrated Knowledge, Skills, and Abilities:

  • Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information management.
  • Ability to provide sound, technical guidance to staff at various levels about major program, legal, or procedural changes related to health information management.
  • Skill in revising facility policies and procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements.
  • Skill in analyzing complex data, interpreting, and trending results for effective management of the HIM program.
  • Skill in management/administration, which includes program planning, coordination, interpretation, supervision, consultation, negotiation, problem solving, and monitoring of HIM processes.
  • Ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.
The full performance level of this vacancy is GS-13.
Physical Requirements: The physical requirements are typically light to sedentary. They primarily involve prolonged periods of computer work, walking, lifting light items such as files, and standard office mobility.

Education:Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.Employment Type: OTHER

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