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$32K

$82.8K

$115K

How much do medical records administrator jobs pay per year?

As of Aug 17, 2026, the average yearly pay for medical records administrator in the United States is $82,804.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What does a medical records administrator do?

A Medical Records Administrator is responsible for managing and organizing patient health information in healthcare settings. They ensure that records are accurate, confidential, and compliant with laws and regulations, such as HIPAA. These professionals oversee the maintenance of both physical and electronic health records, coordinate with medical staff, and may supervise other records personnel. Their role is essential for smooth healthcare operations and proper patient care documentation.

What are the key skills and qualifications needed to thrive as a medical records administrator?

To thrive as a Medical Records Administrator, you need expertise in health information management, knowledge of medical terminology, and often a degree in health information technology or related field, sometimes accompanied by RHIA or RHIT certification. Familiarity with electronic health record (EHR) systems, coding software (ICD-10, CPT), and data privacy regulations like HIPAA is crucial. Attention to detail, organizational skills, and effective communication help ensure accuracy and facilitate collaboration with healthcare professionals. These skills and qualities are vital for maintaining data integrity, supporting patient care, and ensuring compliance with legal and regulatory standards.

What are some common challenges faced by medical records administrators and how can they be managed?

Medical Records Administrators often encounter challenges such as ensuring data accuracy, maintaining patient confidentiality, and keeping up with evolving electronic health record (EHR) systems. Managing these requires strong attention to detail, up-to-date knowledge of regulations like HIPAA, and continuous training in new software or procedures. Collaborating closely with healthcare providers and IT teams can help address discrepancies and streamline workflows, ensuring records are both secure and accessible when needed.

What is the difference between Medical Records Administrator vs Medical Records Clerk?

AspectMedical Records AdministratorMedical Records Clerk
CredentialsTypically requires a high school diploma or associate degree; certifications like RHIT or RHIA are commonUsually requires a high school diploma; on-the-job training often provided
Work EnvironmentHospitals, clinics, healthcare facilities; responsible for managing and overseeing recordsFront desk or administrative areas; primarily data entry and filing
Job ResponsibilitiesManaging records, ensuring compliance, overseeing record systemsData entry, filing, retrieving patient records

Medical Records Administrators focus on managing and overseeing medical records systems, requiring more advanced certifications and responsibilities. Medical Records Clerks handle day-to-day data entry and filing tasks. Both roles are essential in healthcare settings but differ in scope and complexity.

Is a medical records administrator a good career?

A medical records administrator is a stable healthcare role responsible for managing patient records, ensuring compliance with privacy laws, and using electronic health record systems. It offers opportunities for advancement and typically requires attention to detail, organizational skills, and certification such as the RHIT or RHIA. The job often provides regular hours and a professional work environment.
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Medical Records Administrator jobs near you
Infographic showing various Medical Records Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $82,804 per year, or $39.8 per hour.

Medical Records Administrator

New Jersey Department of Corrections

Morris Plains, NJ • On-site

Other

Posted 2 days ago

New

Job description

Under the direction of a Medical Director, Hospital Administrator, or other supervisory officer in a grade I psychiatric facility within the Division of Mental Health Services and Hospitals, or other institution under the jurisdiction of the Department of Human Services organizes, directs, and manages the activities of the medical records department including statistical compilation and reporting, medical care evaluation and medical records maintenance, and management information systems; does other elated work.

REQUIREMENTS:

CERTIFICATION: Certification as a Registered Health Information Administrator by the American Health Information Management Association.

EXPERIENCE: Four (4) years of experience in a medical records department of a hospital, two (2) years of which shall have been in a supervisory capacity.

LICENSE: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential.

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