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Medical Record Scanning Jobs (NOW HIRING)

State of Michigan

Medical Record Examiner

Saline, MI · On-site

$24.50 - $35.56/hr

We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation ...

UCHealth

HIM Scanning Specialist

Pueblo, CO · On-site

$19.10 - $24.83/hr

Scans medical records accurately and timely. * Validates accuracy of scanned documentation. * Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... medical record requests, and managing electronic health records (EHR) in compliance with HIPAA ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... medical record requests, and managing electronic health records (EHR) in compliance with HIPAA ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

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Medical Record Scanning information

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$11

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$41

How much do medical record scanning jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for medical record scanning in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

How much can you make in medical records?

Medical record scanning professionals typically earn between $12 and $20 per hour, depending on experience, location, and whether they work freelance or for an employer. Salaries can range from around $25,000 to $45,000 annually for full-time positions. Skills in data entry, familiarity with electronic health record systems, and attention to detail can influence earning potential.

What are the key skills and qualifications needed to thrive as a Medical Record Scanning Specialist, and why are they important?

To thrive as a Medical Record Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document imaging software, scanners, and electronic health record (EHR) systems is typically required. Strong time management, reliability, and confidentiality are important soft skills in this role. These abilities ensure accurate digital recordkeeping, data security, and compliance with healthcare regulations.

What are some common challenges faced in a Medical Record Scanning role, and how can they be managed effectively?

Medical Record Scanning professionals often encounter challenges such as handling large volumes of sensitive documents, ensuring accuracy during the digitization process, and maintaining patient confidentiality. To manage these challenges, it’s important to develop strong organizational skills, follow standardized scanning protocols, and stay up-to-date on HIPAA regulations. Collaborating closely with the medical records team and IT staff also helps streamline workflows and quickly resolve any technical issues, ensuring that records are accurately and securely archived.

What does a medical records scanner do?

A medical records scanner digitizes paper health records by scanning documents into electronic formats, making them easier to store, access, and manage. The role often involves operating scanning equipment, ensuring data accuracy, and following privacy protocols to protect sensitive information.

How to become a medical record reviewer?

To become a medical record reviewer, candidates typically need a background in healthcare, such as a medical coding, billing, or health information management certification, along with experience in medical record documentation. Familiarity with electronic health record (EHR) systems and attention to detail are essential, and some roles may require a licensed healthcare professional or specific certifications like CPC or RHIT. On-the-job training is common, and strong knowledge of medical terminology and compliance standards is beneficial.

How do you get a job in medical records?

To get a job in medical records, candidates typically need a high school diploma or equivalent, with some roles requiring postsecondary education or certification in health information management. Relevant skills include attention to detail, knowledge of electronic health record (EHR) systems, and understanding of healthcare privacy regulations. Gaining experience through internships or entry-level positions can also improve job prospects.

What is the difference between Medical Record Scanning vs Medical Records Clerk?

AspectMedical Record ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic systemsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, health information departmentsHospitals, clinics, healthcare offices
CertificationsNone typically required, but health information certifications helpfulMedical office experience, health information management certifications beneficial

Medical Record Scanning focuses on converting paper records into digital formats, while Medical Records Clerks handle the organization and management of these records. Both roles are essential in healthcare information management but differ in daily tasks and skill sets.

What is medical record scanning?

Medical record scanning is the process of converting paper-based patient records into digital format using scanners and specialized software. This makes it easier for healthcare providers to access, share, and store patient information securely. Digital records help improve workflow efficiency, reduce physical storage needs, and support compliance with privacy regulations such as HIPAA. Medical record scanning is often part of a broader effort to transition healthcare facilities to electronic health records (EHR).
More about Medical Record Scanning jobs
What cities are hiring for Medical Record Scanning jobs? Cities with the most Medical Record Scanning job openings:
What states have the most Medical Record Scanning jobs? States with the most job openings for Medical Record Scanning jobs include:
Medical Record Scanning jobs near you
Infographic showing various Medical Record Scanning job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 14% Part Time, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Medical Record Associate

Greater Nashua Mental Health

Nashua, NH • On-site

$15.99 - $21.15/hr

Other

Medical, Dental, Vision, Life, Retirement

Posted 23 days ago

Job description

Description

Full-Time | Nashua, NH


Greater Nashua Mental Health is seeking a Medical Records Associate to ensure the accuracy, security, and timely handling of client health information. This role is responsible for maintaining electronic records, processing medical record requests, and ensuring compliance with all regulatory and confidentiality standards. The Medical Records Associate supports both internal staff and external partners in the appropriate release and management of protected health information.


Key Responsibilities

  • Scan, index, and maintain client records within the Electronic Medical Record (EMR) system.
  • Process internal and external requests for medical records accurately and within required timelines.
  • Monitor, process, and distribute incoming faxes, mail, and documentation.
  • Route records and documents to appropriate staff for completion and follow-up.
  • Process Continuity of Care Documents (CCD) and enter into EMR.
  • Respond to requests from agencies such as SSA and DHHS.
  • Request medical records from external providers and facilities.
  • Answer internal and external inquiries related to medical records and release processes.
  • Review records for completeness and identify deficiencies for correction.
  • Maintain record retention processes, including secure shredding and document handling.
  • Ensure all record handling complies with HIPAA and confidentiality standards.
  • Perform other duties or projects as assigned.

Qualifications

  • High School Diploma or GED required.
  • Less than 1 year of relevant experience preferred.
  • Experience with EMR systems preferred.
  • Strong attention to detail and organizational skills.
  • Ability to manage confidential information responsibly.
  • Strong communication and customer service skills.
  • Ability to work independently and collaboratively.
  • Proficiency in Microsoft Office applications.


Why Work for Us

We are looking for detail-oriented professionals committed to accuracy, confidentiality, and supporting quality care. Greater Nashua Mental Health offers a supportive environment and a comprehensive benefits package including:

  • Choice of 2 health insurance plans 
  • Health Reimbursement Arrangement 
  • Health Plan Opt Out Benefit 
  • Health Savings Account 
  • Flexible Spending Account 
  • Dental Insurance 
  • Vision Insurance 
  • Group Life and AD&D Insurance 
  • Short and Long Term Disability 
  • Accident & Critical Illness Insurances 
  • 403b Retirement Plan with Agency Match 
  • Employee Assistance Plan 
  • Generous Earned Time Off 
  • Paid Extended Sick Time 
  • 10 Paid Holidays + your birthday! 
  • Bereavement Leave 
  • Tuition Reimbursement 
  • Qualifying Employer for the Public Service Loan Forgiveness Program and NH State Loan Repayment Program   


Salary Range: $15.99/hr - $21.15/hr 


Greater Nashua Mental Health is an Equal Opportunity Employer.

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