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Medical Record Scanning Jobs (NOW HIRING)

US Tech Solutions

Medical Record Clerk

Durham, NC

$15.50 - $19/hr

Candidate will need to have experience indexing medical records and scanning. * This is a special short term project. * Must be able to stand long periods of time and able to lift up to 50 lbs.

State of Michigan

Medical Record Examiner

Saline, MI · On-site

$24.50 - $35.56/hr

This position is responsible for processing incoming records for scanning and importing into the ... This position is responsible for validating and complying with court orders for medical records ...

Lima Memorial Health System

PRN Medical Record Clerk

Lima, OH · On-site

$15.50 - $19.25/hr

... Medical Records Clerk processes inpatient, outpatient, and emergency room records as assigned ... Answers phones and scans records into the Health System imaging system. Must be proficient in ...

Lima Memorial Health System

PRN Medical Record Clerk

Lima, OH · On-site

$15.50 - $19.25/hr

... Medical Records Clerk processes inpatient, outpatient, and emergency room records as assigned ... Answers phones and scans records into the Health System imaging system. Must be proficient in ...

State of Michigan

Medical Record Examiner

Saline, MI · On-site

$24.50 - $35.56/hr

We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation ...

UCHealth Colorado Career

HIM Scanning Specialist

Pueblo, CO · On-site +1

$19.10 - $24.83/hr

Scans medical records accurately and timely. * Validates accuracy of scanned documentation. * Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

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Medical Record Scanning information

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How much do medical record scanning jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for medical record scanning in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What is medical record scanning?

Medical record scanning is the process of converting paper-based patient records into digital format using scanners and specialized software. This makes it easier for healthcare providers to access, share, and store patient information securely. Digital records help improve workflow efficiency, reduce physical storage needs, and support compliance with privacy regulations such as HIPAA. Medical record scanning is often part of a broader effort to transition healthcare facilities to electronic health records (EHR).

What are some common challenges faced in a medical record scanning role, and how can they be managed effectively?

Medical Record Scanning professionals often encounter challenges such as handling large volumes of sensitive documents, ensuring accuracy during the digitization process, and maintaining patient confidentiality. To manage these challenges, it’s important to develop strong organizational skills, follow standardized scanning protocols, and stay up-to-date on HIPAA regulations. Collaborating closely with the medical records team and IT staff also helps streamline workflows and quickly resolve any technical issues, ensuring that records are accurately and securely archived.

What are the key skills and qualifications needed to thrive as a medical record scanning specialist, and why are they important?

To thrive as a Medical Record Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document imaging software, scanners, and electronic health record (EHR) systems is typically required. Strong time management, reliability, and confidentiality are important soft skills in this role. These abilities ensure accurate digital recordkeeping, data security, and compliance with healthcare regulations.

What is the difference between Medical Record Scanning vs Medical Records Clerk?

AspectMedical Record ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic systemsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, health information departmentsHospitals, clinics, healthcare offices
CertificationsNone typically required, but health information certifications helpfulMedical office experience, health information management certifications beneficial

Medical Record Scanning focuses on converting paper records into digital formats, while Medical Records Clerks handle the organization and management of these records. Both roles are essential in healthcare information management but differ in daily tasks and skill sets.

Is medical record scanning a good career?

Medical record scanning is a stable career that involves digitizing paper health records using scanning equipment and software. It often requires attention to detail, organizational skills, and knowledge of healthcare privacy regulations, making it suitable for those interested in healthcare administration and data management.
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What states have the most Medical Record Scanning jobs?

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Medical Record Scanning jobs near you
Infographic showing various Medical Record Scanning job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Medical Record Specialist

Acadia Healthcare

Lancaster, SC • On-site

Full-time

Posted 21 days ago

Acadia Healthcare rating

6.2

Company rating: 6.2 out of 10

Based on 191 frontline employees who took The Breakroom Quiz

698th of 898 rated healthcare providers

Job description

This role involves managing and maintaining paper medical records and physical patient files.

Medical Record Specialist to assist with Maintaining medical record integrity through filing, assembling, analysis and retrieving confidential patient records.


ESSENTIAL FUNCTIONS:

· Prepare and assemble medical records.

· Organize and analyze medical records for accuracy and completeness.

· Identify, track and enter practitioner deficiencies in Medhost.

· Pull charts as requested for audits, peer review, readmissions, HBIPS processing and route to appropriate area or department.

· Ensure files are stored in the designated area according to storage procedures.

· Maintain and search computerized medical records.

· Maintain chart control, access and storage in accordance with established policies, procedures and regulations.

· Process medical records requests according to policy and procedure.

· Scan records to contract coders for processing, when applicable.

· Assist with HIM department audits including HBIPS, CMS Quality Measures, and concurrent reviews.

· Pick up discharge records from patient units.

· Assemble new admission folders, if applicable.

· Print and deliver medical records forms to patient units.

· Search and print dictated reports from computerized transcription system.

· Purge and inventory medical records for off-site storage.

· Promotes quality improvement, staff and patient safety, and cultural diversity through department operations and by personal performance.


EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

· High School diploma or equivalent required.

· Three or more years' experience in psychiatric setting or combination of education and experience necessary.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

· RHIT or RHIA preferred.

We are committed to providing equal  employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

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About Acadia Healthcare

Sourced by ZipRecruiter

Acadia Healthcare is a leading provider in the healthcare and hospital industry, based in Franklin, Tennessee, United States. The company is recognised for its commitment to creating a behavioural health network that provides accessible, high-quality treatment options for individuals suffering from mental health issues, addiction, eating disorders, and PTSD. Acadia Healthcare was founded in 2005, with the mission to create a world-class organization that sets the standard of excellence in the treatment of specialty behavioural health and addiction disorders.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Franklin, TN, US

Year founded

2005

Social media

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