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Medical Record Scanning Jobs in Virginia (NOW HIRING)

NEXT Oncology

MEDICAL RECORDS CLERK

Fairfax, VA

$16 - $19.50/hr

Scans and attaches medical records into the electronic medical record system according to ... guidelines. Keeps practice health care providers informed by communicating availability or ...

Mission Health

Medical Records Specialist

Reston, VA · On-site

Scans medical record documents. * Indexes medical record documentation. * Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record ...

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Medical Record Scanning information

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$11

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$40

How much do medical record scanning jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for medical record scanning in Virginia is $21.81, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $23.61 per hour, depending on experience, location, and employer.

What is medical record scanning?

Medical record scanning is the process of converting paper-based patient records into digital format using scanners and specialized software. This makes it easier for healthcare providers to access, share, and store patient information securely. Digital records help improve workflow efficiency, reduce physical storage needs, and support compliance with privacy regulations such as HIPAA. Medical record scanning is often part of a broader effort to transition healthcare facilities to electronic health records (EHR).

What are some common challenges faced in a medical record scanning role, and how can they be managed effectively?

Medical Record Scanning professionals often encounter challenges such as handling large volumes of sensitive documents, ensuring accuracy during the digitization process, and maintaining patient confidentiality. To manage these challenges, it’s important to develop strong organizational skills, follow standardized scanning protocols, and stay up-to-date on HIPAA regulations. Collaborating closely with the medical records team and IT staff also helps streamline workflows and quickly resolve any technical issues, ensuring that records are accurately and securely archived.

What are the key skills and qualifications needed to thrive as a medical record scanning specialist, and why are they important?

To thrive as a Medical Record Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document imaging software, scanners, and electronic health record (EHR) systems is typically required. Strong time management, reliability, and confidentiality are important soft skills in this role. These abilities ensure accurate digital recordkeeping, data security, and compliance with healthcare regulations.

What is the difference between Medical Record Scanning vs Medical Records Clerk?

AspectMedical Record ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic systemsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, health information departmentsHospitals, clinics, healthcare offices
CertificationsNone typically required, but health information certifications helpfulMedical office experience, health information management certifications beneficial

Medical Record Scanning focuses on converting paper records into digital formats, while Medical Records Clerks handle the organization and management of these records. Both roles are essential in healthcare information management but differ in daily tasks and skill sets.

Is medical record scanning a good career?

Medical record scanning is a stable career that involves digitizing paper health records using scanning equipment and software. It often requires attention to detail, organizational skills, and knowledge of healthcare privacy regulations, making it suitable for those interested in healthcare administration and data management.

What cities in Virginia are hiring for Medical Record Scanning jobs?

Cities in Virginia with the most Medical Record Scanning job openings:

Medical Record Scanning jobs near you
Infographic showing various Medical Record Scanning job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $45,357 per year, or $21.8 per hour.

MEDICAL RECORDS CLERK

NEXT Oncology

Fairfax, VA

$16 - $19.50/hr

Other

Re-posted 16 days ago

Job description

Job Description: Under the direction and supervision of the Director of Data Management, this position is responsible for the preparation, scanning, labeling and maintenance of medical records for the practice. The position works closely with the research team in support of all ongoing clinical studies.PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS:
Demonstrates an understanding of patient/sponsor confidentiality to protect the patient and practice.
Creates and maintains the patient medical record for each patient; in electronic format and in paper, as needed.
Following HIPAA guidelines gathers patient records from a variety of sources (i.e., mail, fax/eFax, email, and etc.), which will require interacting with registration areas and/or physicians' offices in a professional manner.
Scans and attaches medical records into the electronic medical record system according to guidelines.
Keeps practice health care providers informed by communicating availability or unavailability of the record.
Handles medical record requests and patient care related releases of information ensuring that all releases are compliant with HIPAA guidelines.
Assists in purging deceased and inactive charts as scheduled and according to guidelines.
Ability to assist in the guidance and training of less experienced staff. Ability to maintain a positive attitude with the research team.
Remains current with all required training.
Performs other duties as assigned.
KNOWLEDGE AND SKILLS: High School graduate or GED
Excellent interpersonal skills to deal effectively with research personnel. Knowledge of medical terminology.
Knowledge of HIPAA guidelines. Excellent organizational skills to independently manage work flow. Ability to prioritize quickly and appropriately with minimal guidance. Ability to multi-task. Ability to work independently and function as part of a team. Clear and concise verbal and written communications.
Excellent attention to detail.

25K - 40K

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