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Medical Office Secretary Jobs (NOW HIRING)

OCO

Medical Secretary

Fulton, NY · On-site

$18.18 - $22.45/hr

As the Front Office Secretary, you are the first point of contact for patients seeking reproductive ... Strong teamwork-You work closely with medical assistants, nurses, providers, and operations staff ...

Virginia Cancer Institute

Be Seen First

Medical Office Specialist/Secretary

Petersburg, VA · On-site

$15 - $17.50/hr

Virginia Cancer Institute is a well respected, growing medical practice in the Richmond, Virginia market and is seeking a Medical Office Specialist/Secretary for our multiple-location Practice. The ...

Albert J Marano MD, Inc.

Medical Office Assistant

Johnston, RI · On-site

$36K - $44K/yr

We are seeking a MEDICAL OFFICE ASSISTANCE to become a part of our team! You will perform routine ... We currently have 2 office secretaries, office manager, 2 mid-level practitioners, an RN, an EMG ...

UPMC Senior Communities

Unit Secretary

Altoona, PA · On-site

$41K - $51K/yr

Experience as a unit secretary or medical office secretary is preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC Senior Communities

Unit Secretary

Altoona, PA · On-site

$41K - $51K/yr

Experience as a unit secretary or medical office secretary is preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC Senior Communities

Unit Secretary

Altoona, PA · On-site

$41K - $51K/yr

Experience as a unit secretary or medical office secretary is preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC Altoona

Unit Secretary

Altoona, PA

$41K - $51K/yr

Experience as a unit secretary or medical office secretary is preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

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Medical Office Secretary information

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How much do medical office secretary jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for medical office secretary in the United States is $18.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.19 per hour, depending on experience, location, and employer.

How much does a medical office secretary make?

The average salary for a medical office secretary is around $35,000 to $45,000 per year, depending on experience, location, and certifications. Salaries can vary based on the size of the healthcare facility and the complexity of administrative duties performed.

What are some common challenges medical office secretaries face in managing patient appointments and how can they be addressed?

Medical Office Secretaries often juggle a high volume of patient appointments, unexpected cancellations, and last-minute scheduling changes. These challenges require strong organizational skills and the ability to remain calm under pressure. Utilizing effective scheduling software, maintaining clear communication with both patients and healthcare providers, and developing a system for confirming appointments can help manage these challenges efficiently. Being proactive and adaptable is key to ensuring the office runs smoothly and patients receive timely care.

What is the difference between Medical Office Secretary vs Medical Administrative Assistant?

AspectMedical Office SecretaryMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; certification preferred
Work EnvironmentDoctors' offices, clinics, outpatient facilitiesHospitals, clinics, healthcare offices
Job DutiesAnswering phones, scheduling, filing, greeting patientsScheduling, billing, managing records, administrative support
Industry UsageCommonly used in outpatient settingsBroader healthcare administrative roles

The Medical Office Secretary and Medical Administrative Assistant roles share similar environments and duties, such as scheduling and patient interaction. However, Medical Administrative Assistants often have broader responsibilities, including billing and record management, and may require additional certifications. Both roles are essential in healthcare settings, supporting smooth office operations.

What is a medical office secretary?

Medical office secretaries are administrative professionals who manage the front desk and clerical tasks in healthcare settings such as clinics, hospitals, and private practices. Their responsibilities include scheduling appointments, answering phones, maintaining patient records, processing billing and insurance information, and assisting both patients and medical staff. They play a critical role in ensuring the smooth operation of a medical office by facilitating communication and organization.

What are the key skills and qualifications needed to thrive as a medical office secretary?

To thrive as a Medical Office Secretary, you need organizational skills, attention to detail, and a basic understanding of medical terminology, often supported by a high school diploma or relevant certification. Familiarity with medical billing software, electronic health record (EHR) systems, and office productivity tools is typically required. Strong communication, professionalism, and customer service skills help you interact effectively with patients and healthcare staff. These abilities are crucial for ensuring smooth office operations, accurate record-keeping, and a positive patient experience.
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Medical Office Secretary jobs near you
Infographic showing various Medical Office Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $39,001 per year, or $18.8 per hour.

Office Secretary ~ Elementary

Francis Howell School District

O Fallon, MO • On-site

$17.08/hr

Other

Medical, Dental, Vision, Life

This job post has expired today. Applications are no longer accepted.

Francis Howell School District rating

7.5

Company rating: 7.5 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

177th of 624 rated elementary and secondary schools

Job description


Salary $17.08
Hours 8:20 am - 4:50 pm 
Reports To Site Administrator
 







About Us
The Francis Howell School District (FHSD) is dedicated to fostering a supportive and dynamic learning environment. We seek a skilled Office Secretary to provide essential administrative support at our elementary school site.
 




Job Summary
The Office Secretary - Elementary provides secretarial support to the school site, including managing records, compiling and distributing materials, and responding to inquiries. This role is crucial for maintaining effective school operations and ensuring administrative efficiency.
 




Key Responsibilities

  • Meeting Attendance:

    • Attend department and in-service meetings to gather and convey information.

  • Financial Transactions:

    • Collect payments for events, fines, and fundraisers, ensuring accurate processing.

  • Communication:

    • Communicate with employees, departments, administrators, parents, and the public to provide information and assistance.

  • Data Management:

    • Compile and prepare data for reports and process various requests
  • Project Coordination:
    • Manage assigned projects and activities, including material distribution and arrangements for meetings and travel.
  • Inventory Management:
    • Maintain inventory of office supplies and materials.
  • Record Keeping:
    • Maintain manual and electronic files and records, ensuring accuracy and compliance with guidelines.
  • Clerical Support:
    • Perform general clerical functions such as scheduling, copying, faxing, data entry, and handling mail.
  • Documentation:
    • Prepare correspondence, reports, and other materials for documentation and information conveyance.
  • Document Processing:
    • Process documents and materials in compliance with administrative guidelines.
  • Research:
    • Research topics related to department operations for informed decision-making.
  • Inquiry Response:
    • Respond to inquiries from various parties, facilitating communication and providing direction.
  • Scheduling:
    • Schedule activities such as appointments, meetings, and facility usage.
  • Other Duties:
    • Perform additional related duties as assigned to ensure effective operation of the work unit.


Minimum Qualifications

  • Education: High school diploma or equivalent.
  • Experience: Relevant job-related experience is required.
  • Skills: Proficiency in operating standard office equipment and relevant software; accurate record-keeping.
  • Knowledge: Basic math skills; business telephone etiquette; ability to read manuals, write documents, and present information.
  • Abilities: Ability to schedule and organize activities, work with a diverse group of individuals, manage tasks, and adapt to changing priorities.


Benefits

FHSD offers a comprehensive employer-paid benefits package, including:
 

  • Medical and dental plan options
  • Vision coverage
  • Employee Assistance Program (EAP)
  • District-paid basic life insurance ($75,000)
  • District-paid Short-Term Disability
  • Paid holidays


Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.


We look forward to receiving your application and potentially welcoming you to the FHSD team!



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