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Medical Administrative Assistant Jobs in Rochester, MN

GDIT

Budget/Administrative Assistant

Rochester, MN · Hybrid

$72K - $98K/yr

Yes PROGRAM ANALYST The WFS FRA Budget and Administrative Assistant supports the SWA Forward Repair ... Our benefits package for all US-based employees includes a variety of medical plan options, some ...

Mayo Clinic

Administrative Assistant - MCL

Rochester, MN · On-site

$17.50 - $23.75/hr

D. with a minimum of two years' experience in an administrative support role OR one-year degree/diploma in an administrative, business, OR medical-related program with a minimum of one-year ...

Mayo Clinic

Administrative Assistant (Hybrid)

Rochester, MN · On-site

$18.25 - $24.75/hr

D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year ...

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Medical Administrative Assistant information

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How much do medical administrative assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for medical administrative assistant in Rochester, MN is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $23.70 per hour, depending on experience, location, and employer.

What is a medical administrative assistant?

Medical administrative assistants are professionals who handle the administrative and clerical tasks in healthcare settings such as hospitals, clinics, and doctors' offices. Their responsibilities include scheduling appointments, managing patient records, handling billing and insurance paperwork, and communicating with patients and healthcare staff. They play a crucial role in ensuring the smooth operation of medical offices, allowing healthcare providers to focus on patient care.

What is an administrative medical assistant?

An administrative medical assistant oversees the front desk area of a healthcare facility. These clerical professionals specialize in handling the day-to-day administration of the facility so that physicians, nurses, and other medical staff can serve patients efficiently. As an administrative medical assistant, your job duties include providing customer service support to patients, scheduling appointments, filing insurance claims, and handling patient billing. You must also be well-versed on the latest HIPAA and JCAHO mandates concerning patient privacy and rights.

What are the key skills and qualifications needed to thrive as a medical administrative assistant?

To thrive as a Medical Administrative Assistant, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with practice management software, electronic health records (EHR) systems, and medical billing processes is essential. Excellent communication, professionalism, and the ability to multitask make someone stand out in this role. These skills and qualities ensure efficient office operations, accurate patient records, and a positive experience for both patients and healthcare providers.

What are some common challenges medical administrative assistants face when managing patient scheduling and how can they overcome them?

Medical Administrative Assistants often encounter challenges such as last-minute cancellations, overlapping appointments, and managing high patient volumes. To address these, effective use of scheduling software, clear communication with patients about policies, and proactive confirmation calls or reminders can help minimize disruptions. Staying organized and adaptable is key, as is collaborating closely with clinical staff to prioritize urgent cases and ensure a smooth patient flow.

What is the difference between Medical Administrative Assistant vs Medical Secretary?

AspectMedical Administrative AssistantMedical Secretary
CredentialsTypically requires a certificate or diploma in medical administrationOften requires similar certifications, but may also have secretarial training
Work EnvironmentHospitals, clinics, private practicesDoctors' offices, clinics, healthcare facilities
Job DutiesScheduling, billing, patient records, administrative tasksScheduling, correspondence, managing patient files, administrative support

Both roles support healthcare operations with administrative tasks, but Medical Administrative Assistants often have broader responsibilities including billing and coding, while Medical Secretaries focus more on correspondence and scheduling. The roles are similar and sometimes overlap, but the Medical Administrative Assistant position generally requires more specialized training in medical administration.

More about Medical Administrative Assistant jobs

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The top searched job categories for Medical Administrative Assistant jobs in Rochester, MN are:

What cities near Rochester, MN are hiring for Medical Administrative Assistant jobs?

Cities near Rochester, MN with the most Medical Administrative Assistant job openings:

Medical Administrative Assistant jobs near you
Infographic showing various Medical Administrative Assistant job openings in Rochester, MN as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 21% Part Time, and 6% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution, with an average salary of $45,193 per year, or $21.7 per hour.

Medical Administrative Assistant - Multiple Departments & Openings

Mayo Clinic

Rochester, MN • Hybrid

$18.75 - $24.75/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 15 days ago

Mayo Clinic rating

7.8

Company rating: 7.8 out of 10

Based on 699 frontline employees who took The Breakroom Quiz

128th of 891 rated healthcare providers

Job description

This is a hybrid position and must be located within 100 miles of the Rochester Mayo Clinic campus for occasional on-site expectations based on business needs.

Applicants are not applying for a specific area.  Qualified applicants are pooled for consideration by any/all active hiring managers. Your availability will be further discussed at the time of an interview. 

Medical Administrative Assistants apply expertise to perform a variety of clinical and non-clinical administrative support tasks and skills including:

  • Requesting and managing the flow of patient materials
  • Coordinating appointment schedules 
  • Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
  • Managing calendars 
  • Preparing documents and presentation materials
  • Processing invoices and reimbursements 
  • Composing and/or transcribing correspondence/documents
  • Supporting departmental projects/activities
  • Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts 
  • Answering telephones and providing related follow-through
  • Supports the health care provider by anticipating and responding to provider and patient needs and requests of the health care team and serves as a direct contact and resource to the patient
  • Exhibits initiative, proficiency, and adaptability to optimize the time of those supported
  • Strong organizational, communication, and interpersonal skills
  • Commitment to quality and excellence in service 
  • Confidentiality and professionalism  
  • Accountable for ensuring accuracy and completeness through attention to detail 
  • Accuracy and thoroughness in all patient-related activities

For a peek into the position and responsibilities of a Medical Administrative Assistant, check out this video: https://www.youtube.com/watch?v=q02srQ6XXL0

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights
  • Medical: Multiple plan options.
  • Dental: Delta Dental or reimbursement account for flexible coverage.
  • Vision: Affordable plan with national network.
  • Pre-Tax Savings: HSA and FSAs for eligible expenses.
  • Retirement: Competitive retirement package to secure your future.
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. 

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law".  Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Prefer work-related experience within the last ten years. 

What Mayo Clinic employees say

Pay

Benefits

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About Mayo Clinic

Sourced by ZipRecruiter

Mayo Clinic is the largest integrated, not-for-profit medical group practice in the world. We're building the future, one where the best possible care is available to everyone — and more people can heal at home. Our relentless research turns into earlier diagnoses and new cures. That's how we inspire hope in those who need it most. At Mayo Clinic, experts work together to solve the most challenging unmet needs of patients. Our history of innovation dates back almost 150 years, when brothers Will and Charlie Mayo pioneered an integrated, team-based approach to medicine. Today, that trailblazing spirit drives innovations like Mayo Clinic Platform — which powers new technologies to change how care is delivered to all.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Rochester, MN, US

Year founded

1919

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