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Department Office Assistant Jobs in Rochester, MN

Gen4 Dental

Front Office Assistant

Rochester, MN · On-site

$15.25 - $20.25/hr

... hygiene department. Personalized attention, long-standing staff expertise, and a commitment to ... Our front office team plays an essential role in helping the operations of the office run smoothly ...

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Rochester, MN

Department Office Assistant information

See Rochester, MN salary details

$10

$19

$25

How much do department office assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for department office assistant in Rochester, MN is $19.25, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $21.49 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

How much is a department office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $45,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. The role often requires proficiency in office software and strong organizational skills.

What are popular job titles related to Department Office Assistant jobs in Rochester, MN?

For Department Office Assistant jobs in Rochester, MN, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Rochester, MN look for?

The top searched job categories for Department Office Assistant jobs in Rochester, MN are:

What cities near Rochester, MN are hiring for Department Office Assistant jobs?

Cities near Rochester, MN with the most Department Office Assistant job openings:

Department Office Assistant jobs near you

Office Assistant - Public Library

City of Rochester, MN

Rochester, MN • On-site

$14.71 - $17.86/hr

Other

Posted 17 days ago

Job description

Limited Appointment - Office Assistant - Public Library

The City of Rochester invites applications for: Limited Appointment - Office Assistant - Public Library. The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work. We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community. It takes us all working together. Nature of Work This part-time position may be the first point of contact for library customers and is responsible for performing routine office support functions that help ensure departmental services are provided in a friendly, effective and efficient manner. This position will support the Rochester Reading Champions (RRC) program. Work Schedule This is a year-round position that will be available for 2 years, with the potential for extension based on funding. Hours may vary from week to week depending on operational needs, with an average of up to 5 hours per week. Pay Rate The 2026 wage is $14.71 to $17.86, depending on qualifications. Applications will be accepted until the position is filled. The City of Rochester will not sponsor or transfer visas for this position including F1 OPT STEM.

Duties and Responsibilities

The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment.

  • Perform general office duties such as filing, copying, preparing mail, etc.
  • Perform general receptionist duties by assisting customers and answering emails.
  • Update various departmental information.
  • Assist with scheduling program activities, events, and spaces
  • Assist with processing new hire paperwork and time-entry for seasonal employees or volunteers.
  • Perform other duties as assigned or necessary.
Minimum Qualifications

Applicants must:

  • Possess a High School diploma or the equivalent (GED)
  • Be at least 18 years old
  • Proficient with Microsoft Office software, including Outlook, Word and Excel, PowerPoint, and Google products.
  • Have the ability to deal professionally and tactfully with others.
  • Maintain strict confidentiality.
  • Comfortable working in an environment where distractions occur flexibility is necessary.

Desirable Qualifications

  • Experience working in a similar environment
  • Experience performing clerical duties
  • Knowledge of literacy-related terminology
  • Work independently without direct supervision.
Additional Information

Physical and Environmental Criteria In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation. In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below: Continuous demands: sitting, fine dexterity, simultaneous use of wrists, hands and fingers for computer use. Occasional demands: pushing/pulling, kneeling, crouching, bending, lifting, handling, reaching, carrying Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch. Environmental conditions that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)

Benefits

No benefits available for Temporary / Seasonal / Part-time positions

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