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Construction Administrative Assistant Jobs in Rochester, MN

GDIT

Budget/Administrative Assistant

Rochester, MN · Hybrid

$72K - $98K/yr

Yes PROGRAM ANALYST The WFS FRA Budget and Administrative Assistant supports the SWA Forward Repair Activity by performing comprehensive budget tracking, accounting support, and administrative duties.

Mayo Clinic

Administrative Assistant - MCL

Rochester, MN · On-site

$17.50 - $23.75/hr

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of ...

Mayo Clinic

Administrative Assistant (Hybrid)

Rochester, MN · On-site

$18.25 - $24.75/hr

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of ...

Mayo Clinic

Administrative Assistant - MCL

Rochester, MN · Hybrid

$18.25 - $24.75/hr

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of ...

Mayo Clinic

Administrative Assistant - MCL

Rochester, MN · Hybrid

$17.50 - $23.75/hr

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of ...

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All JobsConstruction Administrative JobsConstruction Administrative Assistant JobsConstruction Administrative Assistant Jobs in Rochester, MN

Construction Administrative Assistant information

See Rochester, MN salary details

$12

$21

$30

How much do construction administrative assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for construction administrative assistant in Rochester, MN is $21.38, according to ZipRecruiter salary data. Most workers in this role earn between $18.56 and $23.70 per hour, depending on experience, location, and employer.

What is a construction administrative assistant?

Construction Administrative Assistants are professionals who support construction projects by handling administrative and clerical tasks. Their responsibilities often include managing project documentation, scheduling meetings, processing invoices, coordinating with contractors, and maintaining records for compliance and safety. They play a vital role in ensuring smooth communication between project managers, construction teams, vendors, and clients. By keeping operations organized and efficient, they help projects stay on schedule and within budget.

What does a construction administrative assistant do?

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. If you are a senior administrator you may have managerial duties and must delegate tasks to other office workers.

What are the key skills and qualifications needed to thrive as a construction administrative assistant, and why are they important?

To thrive as a Construction Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with standard office practices, often supported by a high school diploma or associate degree. Proficiency with construction management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving, and time management are vital soft skills for managing project documentation and coordinating with multiple stakeholders. These abilities ensure smooth project workflows, accurate record-keeping, and efficient support for construction teams.

How does a construction administrative assistant typically collaborate with project managers and on-site teams?

Construction Administrative Assistants play a crucial role in facilitating communication between project managers, subcontractors, and on-site crews. They are often responsible for distributing project documentation, coordinating schedules, and ensuring all necessary permits and compliance records are up to date. By managing correspondence and organizing meetings, they help keep projects on track and support smooth operations. Effective collaboration requires strong organizational skills, attention to detail, and the ability to adapt to the fast-paced nature of construction projects.

What is the difference between Construction Administrative Assistant vs Construction Office Coordinator?

AspectConstruction Administrative AssistantConstruction Office Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationSimilar credentials; often requires experience in office management within construction
Work EnvironmentOffice setting on construction sites or company officesPrimarily office-based, coordinating between teams and clients
Job ResponsibilitiesScheduling, document management, assisting project teamsOverseeing administrative operations, managing communication flow

The Construction Administrative Assistant and Construction Office Coordinator roles share similar credentials and work environments, focusing on supporting construction projects through administrative tasks. The main difference lies in scope: the Administrative Assistant typically handles specific support duties, while the Office Coordinator manages broader administrative operations within the construction office.

More about Construction Administrative Assistant jobs

What are popular job titles related to Construction Administrative Assistant jobs in Rochester, MN?

For Construction Administrative Assistant jobs in Rochester, MN, the most frequently searched job titles are:

What job categories do people searching Construction Administrative Assistant jobs in Rochester, MN look for?

The top searched job categories for Construction Administrative Assistant jobs in Rochester, MN are:

What cities near Rochester, MN are hiring for Construction Administrative Assistant jobs?

Cities near Rochester, MN with the most Construction Administrative Assistant job openings:

Construction Administrative Assistant jobs near you
Infographic showing various Construction Administrative Assistant job openings in Rochester, MN as of August 2026, with employment types broken down into 92% Full Time, and 8% Part Time. Highlights an 92% In-person, and 8% Hybrid job distribution, with an average salary of $44,473 per year, or $21.4 per hour.

Administrative Assistant

Pump And Meter Service Inc

Stewartville, MN

$21 - $25/hr

Full-time

Posted 13 days ago

Job description

Description

The Administrative Asisstant is responsible for providing accounting, finance, employee, and clerical support for Rochester Petroleum Equipment a division of Pump and Meter Service, Inc. This role has a focus on accounting responsibilities including accounts payable and accounts receivable functions. Other responsibilities include being a liaison for field and office staff and scheduling technicians. This role also requires performing routine administrative functions such as organizing and maintaining paper and electronic files, assisting with answering the phone, and participating in meetings.

Requirements

RESPONSIBLITIES:

  • Enter job orders and change orders for service and construction jobs. 
  • Create, post, and send customer invoices. 
  • Assist with closing jobs and answering job inquiries regarding the progress of jobs.
  • Post and invoice sales orders.
  • Create accounts receivable deposits.
  • Create purchase orders. 
  • Code, process, and enter accounts payable invoices and employee reimbursements.
  • Code and process credit card payments.
  • Create assignments on the dispatch board to schedule technicians. 
  • Verify employee schedules and prepare timecards for payroll processing.
  • Track and assist scheduling employee training and certifications. 
  • Assist with answering the phone system and directing customer calls.
  • Assist with creating service orders. 
  • Process company mail.
  • Participate in weekly and monthly meetings as assigned. 


QUALIFICATIONS:

  • Highschool Diploma, GED, or equivalent. 
  • 2-3 years previous work-related skill, knowledge, or experience in accounts receivable, accounts payable or related finance field. 
  • Excellent verbal and written communication in English. 
  • Proficient in Microsoft Office Suite. 
  • Excellent organizational skills. 
  • Excellent time management. 
  • Excellent telephone and interpersonal skills. 
  • Ability to meet deadlines. 
  • Ability to display a positive and helpful attitude. 
  • Ability to work with confidential and sensitive information. 
  • Ability to adapt to change. 


PHYSICAL DEMANDS AND WORK ENVIRONMENT:

While performing the duties of this job, the Administrative Assistant will typically be in an office setting. The Administrative Assistant is frequently required to operate a computer and file and retrieve written documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching, and bending. 


DISCLAIMER AND ACKNOWLEGEMENT

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.



THIS IS NOT A CONTRACT OF EMPLOYMENT, EMPLOYMENT REMAINS AT-WILL AND MAY BE TERMINATED BY EITHER PARTY AT ANY TIME, WITH OR WITHOUT NOTICE OR REASON.


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