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Construction Administrative Assistant

Worthington, OH · On-site

$45K - $55K/yr

Construction Administrative Assistant Worthington, Ohio (Fully Onsite) Pay: $45,000 - $55,000 depending on experience A growing construction team in Worthington, OH is seeking a detail-oriented ...

Snelling Staffing - El Paso/Las Cruces

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Construction Administrative Assistant

El Paso, TX · On-site

$15 - $18/hr

Construction Administrative Assistant (QuickBooks Required) Position Summary The Construction Administrative Assistant supports daily office operations, project coordination, and financial ...

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Construction Administrative information

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$12

$21

$29

How much do construction administrative jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for construction administrative in the United States is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.32 per hour, depending on experience, location, and employer.

What is a construction administrative professional?

Construction administrative professionals are individuals who handle the administrative and clerical tasks necessary to support construction projects. Their responsibilities typically include managing documentation, coordinating schedules, assisting with contracts and permits, and communicating with project stakeholders. They help ensure that projects run smoothly by maintaining accurate records, processing invoices, and supporting project managers and site supervisors. This role is essential for keeping construction projects organized, compliant, and on schedule.

How does a construction administrative professional typically interact with project managers and field staff?

Construction Administrative professionals play a pivotal role in ensuring smooth communication between project managers, field staff, and other departments. They are often responsible for coordinating schedules, managing documentation such as permits and contracts, and relaying important updates or changes to the team. This position requires strong organizational skills and the ability to multitask, as construction environments can be fast-paced and priorities may shift quickly. Regular collaboration with both on-site and office personnel is essential to keep projects on track and address any administrative or logistical challenges that arise.

What are the key skills and qualifications needed to thrive as a construction administrative professional, and why are they important?

To thrive as a Construction Administrative professional, you need a background in office administration, organizational skills, and familiarity with construction industry terminology, often supported by a relevant degree or experience. Proficiency with project management software, document control systems, and Microsoft Office Suite is typically required. Strong communication, attention to detail, and problem-solving abilities are valuable soft skills in this role. These competencies ensure effective coordination, accurate documentation, and smooth project execution in a fast-paced construction environment.

What is the difference between Construction Administrative vs Construction Coordinator?

AspectConstruction AdministrativeConstruction Coordinator
CredentialsTypically requires administrative or business-related certifications or experienceOften requires project management or construction-related certifications
Work EnvironmentOffice-based, supporting construction projectsOn-site and office, coordinating project activities
Employer & Industry UsageCommon in construction firms for administrative supportUsed in construction projects to facilitate communication and scheduling
Primary ResponsibilitiesHandling paperwork, scheduling, and client communicationManaging project timelines, coordinating teams, and tracking progress

While both roles support construction projects, Construction Administrative focuses on clerical and support tasks, whereas Construction Coordinator manages project coordination and communication to ensure smooth operations.

More about Construction Administrative jobs

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What are the most commonly searched types of Construction Administrative jobs?

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What states have the most Construction Administrative jobs?

States with the most job openings for Construction Administrative jobs include:

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Construction Administrative jobs near you
Infographic showing various Construction Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $43,751 per year, or $21 per hour.

Construction Administrative Assistant

Fresno, CA • On-site

Capital Construction
See more jobs at Capital Constructionexternal

$25 - $29/hr

Full-time

Posted 16 days ago

Job description

About Us:
Capitan Construction is seeking an experienced and highly organized construction administrative assistant to support our office, accounting, and project operations. The ideal candidate will have prior administrative experience in the construction industry, strong attention to detail, and hands-on proficiency with QuickBooks. Capitan Construction is a leading construction firm specializing in residential, commercial, and industrial projects. With a commitment to quality, innovation, and client satisfaction, we deliver exceptional results that exceed expectations.
Position Overview:
The construction administrative assistant will play a crucial role in providing administrative support to the construction team and ensuring the smooth day-to-day operations of the company.
This position requires someone who can manage multiple priorities, maintain accurate records, communicate professionally, and provide dependable support to leadership, project managers, field personnel, subcontractors, and vendors. The ideal candidate will be proactive, reliable, and able to communicate effectively with team members and external stakeholders.
This is an exciting opportunity for a motivated individual to join a dynamic team and contribute to the success of our construction projects. If you are a proactive and detail-oriented administrative professional with a passion for the construction industry, we invite you to apply for the construction administrative assistant position at Capitan Construction.
Key Responsibilities:
  • Enter and maintain accurate financial information in QuickBooks.
  • Manage correspondence, including answering phone calls, responding to emails, creating spreadsheets, and generating bids from templates.
  • Assist with document management, including filing, scanning, and organizing construction project files.
  • Coordinate meetings, appointments, and travel arrangements for construction team members as needed.
  • Prepare and distribute project-related documents, including contracts, proposals, and reports.
  • Assist with the preparation and submission of construction permit applications and other regulatory documents.
  • Maintain accurate records of construction project expenses, including invoices, receipts, and purchase orders.
  • Maintain organized project files, contracts, change orders, permits, and subcontractor documentation.
  • Assist with the procurement of materials and supplies for construction projects, including obtaining quotes and placing orders.
  • Liaise with subcontractors, vendors, and suppliers to coordinate deliveries and resolve any issues or discrepancies.
  • Assist with the preparation and organization of construction project schedules, including updating project timelines and milestones.
  • Adhere to company policies, procedures, and safety standards at all times.
  • Promote Capitan Construction's standards of professionalism, teamwork, accountability, and service.

Qualifications:
  • High school diploma or equivalent.
  • Proficiency in QuickBooks is a MUST!
  • Proven experience as an administrative assistant, preferably in the construction industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and construction management software.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and manage time effectively in a deadline-driven environment.
  • Knowledge of construction terminology, processes, and procedures is a plus.

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