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Construction Administrative Jobs (NOW HIRING)

Aries Construction Co., Inc.

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Construction Administrative Manager

Whitestone, NY · On-site

$17 - $21/hr

We are seeking an Administrative Manager with basic construction knowledge who can independently manage office operations while supporting live construction projects. This role is not purely clerical.

The A List Staffing

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Construction Administrative Assistant

Dripping Springs, TX · On-site

$48K - $54K/yr

Our client is a well-established commercial construction firm. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven ...

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Murphy Brothers Contracting

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Construction Administrative Assistant

Mamaroneck, NY · On-site

$45K - $65K/yr

We are a Residential and Commercial General Contractor performing work in Westchester and Southern Fairfield Counties seeking a Construction Administrative Assistant to become a part of our team!

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Construction Administrative information

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How much do construction administrative jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for construction administrative in the United States is $21.03, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.32 per hour, depending on experience, location, and employer.

What is a construction administrative professional?

Construction administrative professionals are individuals who handle the administrative and clerical tasks necessary to support construction projects. Their responsibilities typically include managing documentation, coordinating schedules, assisting with contracts and permits, and communicating with project stakeholders. They help ensure that projects run smoothly by maintaining accurate records, processing invoices, and supporting project managers and site supervisors. This role is essential for keeping construction projects organized, compliant, and on schedule.

What is the difference between Construction Administrative vs Construction Coordinator?

AspectConstruction AdministrativeConstruction Coordinator
CredentialsTypically requires administrative or business-related certifications or experienceOften requires project management or construction-related certifications
Work EnvironmentOffice-based, supporting construction projectsOn-site and office, coordinating project activities
Employer & Industry UsageCommon in construction firms for administrative supportUsed in construction projects to facilitate communication and scheduling
Primary ResponsibilitiesHandling paperwork, scheduling, and client communicationManaging project timelines, coordinating teams, and tracking progress

While both roles support construction projects, Construction Administrative focuses on clerical and support tasks, whereas Construction Coordinator manages project coordination and communication to ensure smooth operations.

How does a construction administrative professional typically interact with project managers and field staff?

Construction Administrative professionals play a pivotal role in ensuring smooth communication between project managers, field staff, and other departments. They are often responsible for coordinating schedules, managing documentation such as permits and contracts, and relaying important updates or changes to the team. This position requires strong organizational skills and the ability to multitask, as construction environments can be fast-paced and priorities may shift quickly. Regular collaboration with both on-site and office personnel is essential to keep projects on track and address any administrative or logistical challenges that arise.

What are the key skills and qualifications needed to thrive as a construction administrative professional, and why are they important?

To thrive as a Construction Administrative professional, you need a background in office administration, organizational skills, and familiarity with construction industry terminology, often supported by a relevant degree or experience. Proficiency with project management software, document control systems, and Microsoft Office Suite is typically required. Strong communication, attention to detail, and problem-solving abilities are valuable soft skills in this role. These competencies ensure effective coordination, accurate documentation, and smooth project execution in a fast-paced construction environment.
More about Construction Administrative jobs
What cities are hiring for Construction Administrative jobs? Cities with the most Construction Administrative job openings:
What are the most commonly searched types of Construction Administrative jobs? The most popular types of Construction Administrative jobs are:
What states have the most Construction Administrative jobs? States with the most job openings for Construction Administrative jobs include:
What job categories do people searching Construction Administrative jobs look for? The top searched job categories for Construction Administrative jobs are:
Construction Administrative jobs near you
Infographic showing various Construction Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,751 per year, or $21 per hour.

Bilingual Construction Administrative Assistant

KASA Construction Inc

Chino, CA

$17 - $20/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 8 days ago

Job description

Join KASA Construction Inc. as a Bilingual Construction Administrative Assistant!


Job Title: Bilingual Construction Administrative Assistant

Company Name: KASA Construction Inc.

Salary: $17.00 - $20.00 per hour, depending on experience


Full Job Description

KASA Construction Inc., one of Southern California's leading heavy-civil construction and engineering companies, is seeking a highly organized and motivated Bilingual Construction Administrative Assistant to join our team. This role is essential in providing support across multiple departments, including Estimating, Project Management, Payroll, and HR. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and align with KASA's culture of integrity, professionalism, and innovation.

Who we are:

KASA Construction Inc. is a full-service General Engineering Firm, specializing in Public Works and Commercial construction. With a broad range of license classifications, KASA maintains a competitive edge in delivering complex projects across sectors such as parks, schools, roads, and highways. Utilizing cutting-edge technology both in the office and the field, KASA has built a strong reputation for excellence in project execution. Serving a wide array of clients, including local, state, and federal agencies, KASA Construction's commitment to quality, strict timelines, and budgetary compliance ensures a rewarding experience for clients and project stakeholders alike. KASA is proud to be a certified women-owned and micro-business.

Responsibilities include but are not limited to:

  • Administrative Support
  • Provide administrative assistance across various departments, including Estimating, Project Management, and Payroll.
  • Answer and route incoming calls professionally and courteously.
  • Assist with filing, data entry, and general office tasks.
  • Manage office organization to ensure a clean, modern, and functional workspace.
  • Accounts Payable & Invoice Management
  • Scan, sort, and route invoices for approval.
  • Verify the accuracy of invoices by cross-referencing shipper tickets and purchase orders.
  • Enter invoices into Foundation Software for timely processing.
  • Gather and organize releases, certified payrolls, and other required documentation from subcontractors and vendors.
  • Reconcile vendor statements and ensure proper lien releases are on file.
  • Financial Recordkeeping
  • Prepare invoices for payment and negotiate credits as needed.
  • Maintain accurate records of transactions, including credit card expenses.
  • Track and locate invoice backups and maintain return receipts for payments.
  • Data Entry & Reporting
  • Perform data entry and ensure the accuracy of credit card transaction records.
  • Collaborate on process improvements to streamline administrative workflows.
  • Customer Service
  • Act as the first point of contact for clients, vendors, and visitors.
  • Uphold a high standard of etiquette and professionalism in all interactions.

The ideal candidate should possess:

  • Experience: Minimum 2 years of experience in accounts payable within the construction industry (preferred).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite.
  • Familiarity with Foundation Software or other accounting software (preferred).
  • General understanding of prevailing wage and public works projects (preferred).
  • Interpersonal Skills:
  • Strong communication and problem-solving skills.
  • Bilingual in Spanish (required).
  • Ability to work collaboratively as part of a team.
  • Personal Attributes:
  • Honest, reliable, and self-motivated.
  • Detail-oriented with excellent organizational skills.
  • Adaptable and eager to learn new processes.
  • Positive attitude and ability to work under pressure.
  • Education Requirements
  • High school diploma or equivalent (required).
  • College degree in Accounting or a related field (preferred).

Benefits:

  • Health & Wellness:
  • 100% Health and Dental Insurance coverage.
  • Financial Perks:
  • 401(k) Profit Sharing Plan.
  • Work-Life Balance:
  • Paid Time Off, Vacation Pay, and Sick Days.
  • Unique Perks:
  • Discretionary Bonuses.
  • Modern and clean work environment.

Schedule:

  • Full-time, Monday to Friday (8-hour shift).
  • Occasional overtime may be required based on workload.

Work Location:

  • Chino, CA

Ready to be part of our team? Apply today to join KASA Construction Inc. and contribute to shaping the future of Southern California's heavy-civil construction industry!KCI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

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