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Medical Administrative Assistant Jobs in Decatur, IL

Express Employment

Office Assistant

Decatur, IL

$18 - $19/hr

Previous office administrative experience is a plus * Strong work history Job Responsibilities for ... Benefits available include: holiday pay, medical insurance, dental insurance, 401K * One ...

Traditions Health

Hospice CNA

Forsyth, IL · On-site

Ability to use durable medical equipment in the home. Essential Functions : * Provides direct ... Promotes the Agency philosophy and administrative policies to ensure quality of care. Traditions ...

Traditions Health

Hospice CNA

Forsyth, IL

Ability to use durable medical equipment in the home. Essential Functions : * Provides direct ... Promotes the Agency philosophy and administrative policies to ensure quality of care. Traditions ...

Hshs

Radiology Tech Assistant

Decatur, IL

$17 - $23.80/hr

Clinical experience and a basic understanding of medical terminology is preferred. * Must possess ... administrative aspects of the recruitment process. These tools may help our recruiting team ...

Pacs

On-Call Medication Aide

Sullivan, IL

$17.50 - $24.50/hr

Note and report errors in the administration of medications Assist in developing and implementing ... Perform administrative requirements, such as completing necessary forms, charts, reports, etc., and ...

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All JobsMedical Administrative JobsMedical Administrative Assistant JobsMedical Administrative Assistant Jobs in Decatur, IL

Medical Administrative Assistant information

See Decatur, IL salary details

$11

$20

$28

How much do medical administrative assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for medical administrative assistant in Decatur, IL is $20.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $22.60 per hour, depending on experience, location, and employer.

What is the difference between Medical Administrative Assistant vs Medical Secretary?

AspectMedical Administrative AssistantMedical Secretary
CredentialsTypically requires a certificate or diploma in medical administrationOften requires similar certifications, but may also have secretarial training
Work EnvironmentHospitals, clinics, private practicesDoctors' offices, clinics, healthcare facilities
Job DutiesScheduling, billing, patient records, administrative tasksScheduling, correspondence, managing patient files, administrative support

Both roles support healthcare operations with administrative tasks, but Medical Administrative Assistants often have broader responsibilities including billing and coding, while Medical Secretaries focus more on correspondence and scheduling. The roles are similar and sometimes overlap, but the Medical Administrative Assistant position generally requires more specialized training in medical administration.

What qualifications do you need to be a medical administrative assistant?

Medical administrative assistants typically need a high school diploma or equivalent, along with postsecondary training or certification in medical office administration. Strong organizational, communication, and computer skills are essential, and familiarity with electronic health records (EHR) systems is often required.

What are some common challenges Medical Administrative Assistants face when managing patient scheduling and how can they overcome them?

Medical Administrative Assistants often encounter challenges such as last-minute cancellations, overlapping appointments, and managing high patient volumes. To address these, effective use of scheduling software, clear communication with patients about policies, and proactive confirmation calls or reminders can help minimize disruptions. Staying organized and adaptable is key, as is collaborating closely with clinical staff to prioritize urgent cases and ensure a smooth patient flow.

What are the key skills and qualifications needed to thrive as a Medical Administrative Assistant, and why are they important?

To thrive as a Medical Administrative Assistant, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, typically supported by a high school diploma or relevant certification. Familiarity with practice management software, electronic health records (EHR) systems, and medical billing processes is essential. Excellent communication, professionalism, and the ability to multitask make someone stand out in this role. These skills and qualities ensure efficient office operations, accurate patient records, and a positive experience for both patients and healthcare providers.

What are medical administrative assistants?

Medical administrative assistants are professionals who handle the administrative and clerical tasks in healthcare settings such as hospitals, clinics, and doctors' offices. Their responsibilities include scheduling appointments, managing patient records, handling billing and insurance paperwork, and communicating with patients and healthcare staff. They play a crucial role in ensuring the smooth operation of medical offices, allowing healthcare providers to focus on patient care.

What Is an Administrative Medical Assistant?

An administrative medical assistant oversees the front desk area of a healthcare facility. These clerical professionals specialize in handling the day-to-day administration of the facility so that physicians, nurses, and other medical staff can serve patients efficiently. As an administrative medical assistant, your job duties include providing customer service support to patients, scheduling appointments, filing insurance claims, and handling patient billing. You must also be well-versed on the latest HIPAA and JCAHO mandates concerning patient privacy and rights.

What jobs can you get as a medical administrative assistant?

A medical administrative assistant can pursue roles such as medical receptionist, front desk coordinator, medical office secretary, or patient services representative. These positions typically involve scheduling, patient communication, and managing medical records, often requiring proficiency with electronic health records (EHR) systems and strong organizational skills.

Is a CMAA certification worth it?

For a Medical Administrative Assistant, obtaining a Certified Medical Administrative Assistant (CMAA) certification can enhance job prospects by demonstrating professional competence and knowledge of medical office procedures. It may also lead to higher pay and increased job opportunities, especially in competitive healthcare environments. However, experience and on-the-job skills remain important factors in employment decisions.

What Is a Medical Administrative Assistant?

As a medical administrative assistant, your primary responsibilities are scheduling patient appointments and handling paperwork. Your job duties include filing patient records, submitting insurance and billing paperwork, and arranging laboratory services or follow-up care. Your work requires a significant amount of interpersonal interactions, so strong communication skills are a must. You may also serve as the receptionist for a medical office, checking in patients, processing copay payments, and answering phone calls. You need to maintain a professional appearance and provide a positive customer service experience to patients and their families.

What exactly does a medical administrative assistant do?

A medical administrative assistant handles administrative tasks in healthcare settings, such as scheduling appointments, managing patient records, billing, and insurance processing. They often use electronic health record (EHR) systems and require strong organizational and communication skills to support medical staff and ensure smooth office operations.
More about Medical Administrative Assistant jobs
What job categories do people searching Medical Administrative Assistant jobs in Decatur, IL look for? The top searched job categories for Medical Administrative Assistant jobs in Decatur, IL are:
What cities near Decatur, IL are hiring for Medical Administrative Assistant jobs? Cities near Decatur, IL with the most Medical Administrative Assistant job openings:
Medical Administrative Assistant jobs near you
Infographic showing various Medical Administrative Assistant job openings in Decatur, IL as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,125 per year, or $20.7 per hour.
Research Administrative Specialist II

Research Administrative Specialist II

LG Seeds

Ivesdale, IL • On-site

$22 - $27/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

WHO WE ARE

GDM Seeds is a global leader in plant genetics, dedicated to transforming agriculture through technological innovation. With a continuous focus on research and development, we bring the most advanced and high performing seed varieties to the market, creating new growth opportunities for our partners and for the future of agribusiness.
Our North America portfolio includes leading brands like AgriGold®, DONMARIO®, Mustang™, PRIDE® Seeds, Revere®, and Virtue, supported by a network of research superstations, one of the largest temperate[DJ1.1][BB1.2] corn genetic pools and the fourth-largest corn research program. Through our combined expertise, we continue to push the boundaries of innovation, delivering top-tier seed solutions to help farmers grow and succeed. GDM’s region-first brand model reinforces the company’s long-standing promise to deliver top-performing genetics and robust agronomic support - ensuring farmers have the right genetics, in the right place, at the right time.

OUR DNA
We are passionate about what we do and driven by curiosity. We believe that learning and innovation are the foundation for transforming the future of agriculture. Our focus is on cutting edge genetic development, creating solutions that make a difference in the field and in the global market.

Our DNA not only guides us but also connects us: we work with empathy, transparency, and respect, ensuring agile and flexible operations. Here, you are the protagonist of your career, because we believe every individual plays an essential role in building something greater.

If you are passionate about learning and want to be part of evolving agriculture, GDM is the right place for you!

We are proud to offer a competitive benefits package, which includes:
• Medical, dental, and vision coverage
• 401(k) with company match (eligible 1st of the month following date of hire)
• Generous vacation time & paid holidays
• Volunteer Time Off
• Paid parental leave
• Tuition and Health Club reimbursement
• Other benefits: Company paid Long-term and short-term disability insurance, company paid life insurance and optional supplemental life insurance, health savings account (HSA) with a company contribution and Flexible Spending Account (FSA)

GDM is an equal opportunity employer. We are proud to welcome candidates from all backgrounds and encourage you to apply.

Learn more about us at gdmseeds.com or follow us on LinkedIn and Twitter @GDMSeeds.

Job Summary:

The Research Administrative Specialist provides administrative and operational support for the research station. This role is responsible for coordinating administrative processes, maintaining research records and data, supporting shipping and logistics, and assisting with activities that contribute to the successful execution of research projects.  This is a part-time position working 29 hours a week.

Duties and Responsibilities

  • Provide administrative support for the research facility and station operations.
  • Maintain research records, databases, spreadsheets, reports, and presentations.
  • Coordinate office administrative functions, including mail distribution, bookkeeping support, office supply inventory, and purchasing.
  • Coordinate domestic and international shipping activities, including shipments to counter-season research facilities.
  • Assist with planning and coordinating regional and local research meetings and events.
  • Support the recruitment, onboarding, and administrative processing of temporary and seasonal employees.
  • Assist with seed packaging, planting, and other research-related activities as needed.
  • Perform other duties as assigned.

Required Skills and Abilities

  • Excellent verbal and written communication skills.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to manage multiple priorities, work independently, and meet deadlines.
  • Strong problem-solving and decision-making skills.
  • Professional demeanor with a customer service mindset.
  • Ability to handle confidential information with discretion.
  • Strong interpersonal skills and the ability to work collaboratively in a team environment.
  • Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.

Education and Experience

  • High school diploma or equivalent required.
  • Minimum of two (2) years of administrative support experience required.
  • Bilingual in English and Spanish preferred.
  • Valid driver's license with an acceptable motor vehicle record (MVR).

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Requirements

  • Prolonged periods of sitting while working at a computer.
  • Ability to occasionally lift and move up to 15 pounds.
  • Ability to occasionally assist with research-related activities in laboratory, greenhouse, warehouse, or field environments, as needed.

The approximate pay range in Illinois for this position is $22 to $27 an hour.  Performance-based incentives are available based on individual and company achievements.  Final compensation for a candidate is commensurate with experience, skills, and education.

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