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Manager Secretary Jobs in Riverside, CA (NOW HIRING)

Jackson Lewis P.C.

Legal Secretary

Riverside, CA · On-site

$38 - $44/hr

... of Management, in the U.S. News - Best Lawyers ® "Best Law Firms". Jackson Lewis is seeking a ... In this role, the legal secretary will work with a dynamic team including multiple attorneys ...

INDUS Technology, Inc.

Secretary III

Corona, CA

$26.95 - $28.50/hr

Reporting to the Program Manager, the Secretary III provides senior-level administrative and organizational support to managers, technical staff, and functional teams on the Administrative Support ...

INDUS Technology, Inc.

Secretary III

Corona, CA · On-site

$26.95 - $28.50/hr

Reporting to the Program Manager, the Secretary III provides senior-level administrative and organizational support to managers, technical staff, and functional teams on the Administrative Support ...

INDUS Technology, Inc.

Secretary III

Corona, CA · On-site

$26.95 - $28.50/hr

Reporting to the Program Manager, the Secretary III provides senior-level administrative and organizational support to managers, technical staff, and functional teams on the Administrative Support ...

INDUS Technology

Secretary III

Corona, CA · On-site

$26.95 - $28.50/hr

Reporting to the Program Manager, the Secretary III provides senior-level administrative and organizational support to managers, technical staff, and functional teams on the Administrative Support ...

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Manager Secretary information

See Riverside, CA salary details

$25.6K

$47.9K

$65.7K

How much do manager secretary jobs pay per year?

As of Aug 11, 2026, the average yearly pay for manager secretary in Riverside, CA is $47,933.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,100.00 and $54,800.00 per year, depending on experience, location, and employer.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.
What are the most commonly searched types of Secretary jobs in Riverside, CA? The most popular types of Secretary jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Manager Secretary jobs? Cities near Riverside, CA with the most Manager Secretary job openings:
Manager Secretary jobs near you

Psychology Department Administrative Secretary

La Sierra University

Riverside, CA • On-site

$18.44 - $19.75/hr

Part-time

Re-posted 5 days ago

Job description


Job Summary
Under general direction, the Administrative Secretary provides a full range of administrative and secretarial support functions in a professional office environment. This position requires minimal supervision and involves frequent interaction with students, employees, and external contacts. The role includes managing office operations, overseeing clerical tasks, coordinating departmental activities, supporting budget tracking, and assisting with event logistics and meeting preparation.
Duties and Responsibilities
  • Maintain regular office hours and serve as the first point of contact for visitors, callers, and general inquiries.
  • Screen telephone calls and emails, direct messages appropriately, schedule appointments, and respond to questions about department policies or procedures.
  • Assist with form processing, document preparation, appointment scheduling, and general department coordination.
  • Maintain and update the department calendar and coordinate scheduling of meetings and events.
  • Prepare meeting agendas, make arrangements for meetings or other engagements, and maintain accurate records such as meeting minutes.
  • Organize and maintain both digital and physical office files and records.
  • Monitor student workers in coordination with faculty supervisors.
  • Oversee general office equipment such as printers and copiers.
  • Provide administrative support such as recommending improved office procedures, coordinating internal and external communications, assisting with budget tracking, and supporting coordination with other departments or administrative offices.
  • Review incoming and outgoing correspondence and documents for accuracy, completeness, and relevance. Notify supervisor of important items or discrepancies.
  • Maintain up-to-date records, manuals, and budget-related documents, and ensure updates are communicated to the appropriate parties.
  • Collaborate with relevant personnel on financial and administrative processes. Work with timesheet and attendance tracking systems as assigned.
  • Maintain organized, current bulletin boards or displays as required by the office environment.
  • Complete additional duties as assigned.

Hours and In-Person Expectations
  • This is a 50% position.
  • Regular office hours may be adjusted occasionally, typically at changes in the academic term.
  • Thursdays from 10:00am-12:30pm are in-office hours during academic terms.
  • At least three days per week must be in the office, and days not in the office should not be consecutive.

Qualifications
Education and Experience
  • Bachelor's degree from a four-year college or university strongly preferred
  • One to two years of related administrative or secretarial experience preferred, or an equivalent combination of education and experience.

Language Skills
  • Ability to read, analyze, and interpret general business materials, policies, and procedures.
  • Proficient in writing reports, business correspondence, and instructional materials.
  • Comfortable presenting information and responding to questions from supervisors, clients, and the public.

Mathematical Skills
  • Ability to perform basic mathematical calculations including percentages, proportions, and algebraic concepts.

Reasoning Ability
  • Capable of solving practical problems and interpreting a variety of instructions in verbal, written, or diagram formats.
  • Able to apply judgment in non-standardized or complex situations.

Computer Skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
  • Familiarity with timekeeping or scheduling systems is a plus.

Supervisory Responsibilities
Supervises student or temporary office staff. May serve as backup timekeeping supervisor as needed.
Work Environment
The work environment is generally a standard office setting with moderate noise levels. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Demands
Must be able to sit and use a computer for extended periods. Occasionally required to stand, walk, stoop, kneel, or reach. May occasionally lift and/or move up to 25 pounds.
Additional Requirements
  • Strong initiative and the ability to identify and complete tasks independently.
  • High attention to detail and commitment to accuracy.
  • Ability to maintain strict confidentiality, especially concerning student or personnel records.
  • Professional demeanor and strong interpersonal skills.

Wage Range: $18.44 to $19.75 per Hour, plus Generous Benefits

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