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Manager Secretary Jobs in Utah (NOW HIRING)

US Department of the Treasury

Secretary (OA)

Ogden, UT · On-site

$55K/yr

Scheduling meetings for manager's calendars * Preparing travel arrangements for executive/manager * Reviewing correspondence, reports and other documents for proper format, grammar, punctuation, and ...

Davis School District

Office Assistant

Farmington, UT · On-site

$18.11/hr

Summary Under the general supervision of the principal, head secretary, department head or other ... workroom; manage/monitor the copy center; and/or supervise students in various settings.

Davis School District

Office Assistant

Farmington, UT · On-site

$18.11/hr

Summary Under the general supervision of the principal, head secretary, department head or other ... workroom; manage/monitor the copy center; and/or supervise students in various settings.

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Utah?

The most popular types of Secretary jobs in Utah are:

What cities in Utah are hiring for Manager Secretary jobs?

Cities in Utah with the most Manager Secretary job openings:

Manager Secretary jobs near you

Department Chairs' Secretary (part-time 17.5 hours/week)

Brigham Young University

Provo, UT • On-site

$18.75 - $23.75/hr

Part-time

Re-posted 22 days ago

Brigham Young University rating

7.4

Company rating: 7.4 out of 10

Based on 88 frontline employees who took The Breakroom Quiz

337th of 618 rated colleges and universities

Job description

Why Work at BYU
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life."
Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it an inspiring place to work.
Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.
Members of The Church of Jesus Christ of Latter-day Saints must hold and be worth to hold a current temple recommend.
Department Chairs' Secretary (part-time 17.5 hours/week)
Brigham Young University seeks a dedicated, service-oriented individual to serve as the Department Chairs' Secretary in the Department of Physics & Astronomy. In harmony with BYU's mission to assist individuals in their quest for perfection and eternal life, this position supports both the academic and spiritual purposes of the university.
The Department Chairs' Secretary contributes to an environment where rigorous scholarship, inspired teaching, and discipleship of Jesus Christ are integrated. By providing attentive administrative support, the successful candidate helps foster a department culture grounded in faith, integrity, respect, and a commitment to excellence in learning and service.
What you'll do in this position:
  • Manage and maintain the Department Chair's calendar, including scheduling appointments and meetings
  • Oversee logistics for faculty educational development meetings
  • Support the Associate Chair over students by reviewing TA applications and coordinate TA meeting schedules
  • Help faculty committees with their individual missions in accordance with established procedures and policies
  • Serve as a welcoming and Christlike representative for students, faculty, staff, and visitors contacting or visiting the department
  • Coordinate all academic scheduling needs, including course materials, for two academic teaching areas
  • Arrange and schedule rooms for other academic purposes
  • Distribute official departmental communications in a professional and mission-consistent manner
  • Provide administrative support that strengthens the department's capacity to advance inspired teaching, meaningful scholarship, mentoring, and service

What qualifies you for this role:
Required
  • A firm commitment to the mission of BYU
  • High school diploma or equivalent
  • Previous administrative or office experience in any setting
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office and standard office technology
  • Demonstrated professionalism, discretion, reliability, and personal integrity

Preferred
  • Associate or bachelor's degree
  • 1+ years of previous administrative or office experience in any setting
  • Experience in a university or higher education setting
  • Familiarity with BYU administrative systems and procedures
  • Demonstrated ability to contribute to a positive, faith-centered workplace culture

What we offer in return:
This position comes with fantastic benefits, including:
  • Employee assistance program, available to the employee and all members of their household
  • Access to the library
  • Free on-campus parking
  • Free UTA pass
  • Discounts at the BYU Store and for many events at BYU

Pay Grade: 47
Typical Starting Pay: $18.75-$23.75
The actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.
**If the job doesn't have a post-end date, the job could close at any time on any day**
Required Documents:
All Staff positions require a resume.
Refer to the Job Posting for any additional required documents.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

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