ZipRecruiter

Log In

1

Manager Secretary Jobs in Utah (NOW HIRING)

Gordon Rees Scully Mansukhani, LLP

Legal Secretary

Salt Lake City, UT · On-site

$42K - $58K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Legal Secretary Opportunity Gordon Rees Scully Mansukhani, a national law firm with offices in all ... Experience and knowledge with e-filing in state and federal court, case management, docketing, e ...

University of Utah

PS Medical Secretary

Salt Lake City, UT · On-site

$18.16 - $24.29/hr

  • Medical

  • Retirement

  • PTO

Provides secretarial and administrative support for pediatric ambulatory clinics comprised of 15 ... Assists with fax management, uploading records to patient charts, proposing orders/forms/documents ...

U.S. Department of Defense (DOD)

$45K/yr

The Secretary (OA) supports the director by managing calendars, coordinating communications, and overseeing daily office operations. The incumbent reviews and prepares administrative correspondence ...

US Department of the Army

$45K/yr

The Secretary (OA) supports the director by managing calendars, coordinating communications, and overseeing daily office operations. The incumbent reviews and prepares administrative correspondence ...

next page

Showing results 1-20

All JobsSecretary JobsManager Secretary JobsManager Secretary Jobs in Utah

Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Utah?

The most popular types of Secretary jobs in Utah are:

What cities in Utah are hiring for Manager Secretary jobs?

Cities in Utah with the most Manager Secretary job openings:

Manager Secretary jobs near you

Hourly Secretary

Granite School District

Salt Lake City, UT • On-site

Full-time

Posted 4 days ago

Granite School District (Utah) rating

6.0

Company rating: 6.0 out of 10

Based on 37 frontline employees who took The Breakroom Quiz

440th of 632 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical
Date Posted:
8/14/2026
Location:
Architectural, Engineering, & Construction
Date Available:
As soon as possible
Closing Date:
08/21/2026
Please note that this posting closes at 3:00 pm on the date listed above.
If you have questions regarding this position, please contact Justin Naegle, Director at (385)-646-7420 or email Jdnaegle@graniteschools.org
Hours per week: 20 max.
Job Title
Hourly Secretary
Department
Architecture, Engineering & Construction
Supervisor
Energy Specialist
Salary Schedule
Secretary Salary Schedule
Lane Placement
Lane 5
Contract Length
Hourly
FLSA Classification
Non-Exempt
Last Review Date
August 2026
Job Summary
This position works under the direction of the Construction Services Manager and with the Energy Specialist in the Architecture, Engineering and Construction Department. This position provides secretarial support by opening, sorting, scanning, and electronically filing utility bills. Assists in preparing reports as needed. Attendance, physical presence, and timeliness are required and are essential functions of this position.
Essential Functions
  • Opens, sorts, scans, and records daily utility bills.
  • Uses office machines including personal computers, scanner, and 10-key.
  • Creates/manipulates files in PDF, Excel, and Word and other similar platforms.
  • Responsible in verification of accurate accounting procedures and payments.
  • Uploads monthly utility bills into tracking software.

Non-Essential Functions
  • Other duties as assigned*

*This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of education, knowledge, and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Required Education and Qualifications
High school diploma or equivalent.
Required Knowledge and Skills
  • Working knowledge of computer software programs such as the Microsoft Office Suite programs and the Google Doc platform.
  • Strong spreadsheet experience and knowledge.
  • Minimum 55 wpm keyboard skill.
  • Basic reading, writing, and math skills.
  • Strong organizational skills.
  • Task oriented and driven for accuracy.

Required Prior Experience
Prior office work and customer service experience preferred. Accounting and working with various utility companies also preferred.
Assigned Decision Making
Makes decisions within guidelines and procedures.
Interactions with Others
Positive interaction with utility companies, Construction Services Manager, Energy Specialist, and other co-workers.
Supervisory Responsibility
N/A
Budget Responsibility
N/A
Working Environment
General office conditions.
Physical Requirements - Not limited to the following:
  • While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
  • Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
  • Must be able to sit/stand for long periods of time.

Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.

What Granite School District (Utah) employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply