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Remote Secretary Jobs in Utah (NOW HIRING)

corviaconsulting

Legal Receptionist - Remote

Ogden, UT · Remote

$40K - $50K/yr

This is a remote position. Receptionist Position Summary We are seeking a professional, friendly, and highly organized Receptionist to serve as the first point of contact for our organization. This ...

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Remote Secretary information

See Utah salary details

$22.3K

$41.8K

$57.4K

How much do remote secretary jobs pay per year?

As of Aug 4, 2026, the average yearly pay for remote secretary in Utah is $41,827.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,100.00 and $47,800.00 per year, depending on experience, location, and employer.

How does a remote secretary typically manage communication and scheduling across different time zones?

As a remote secretary, coordinating with clients or teams in various time zones is a common challenge. To manage this, secretaries often rely on digital calendars with time zone features, clear communication protocols, and scheduling tools like Google Calendar or Microsoft Outlook. Being proactive in confirming meeting times and using shared platforms helps ensure everyone stays on the same page. Strong organizational skills and attention to detail are essential for avoiding miscommunications and ensuring smooth operations.

What is the difference between Remote Secretary vs Virtual Assistant?

AspectRemote SecretaryVirtual Assistant
CredentialsBasic administrative skills, sometimes certifications in office softwareVaries; often similar, may include specialized skills or certifications
Work EnvironmentHome or remote office, supporting specific organizationsHome-based, supporting multiple clients or projects
Employer UsageTypically employed directly by a company or organizationUsually freelance or contracted, supporting various clients
Common Search IntentFinding dedicated administrative support remotelySeeking flexible, multi-tasking support for various tasks

The main difference between a Remote Secretary and a Virtual Assistant lies in their typical roles and employment setup. Remote Secretaries usually work directly for a single organization providing administrative support, while Virtual Assistants often serve multiple clients on a freelance basis, offering a broader range of services. Both roles require similar skills and credentials, but their work environments and employer relationships differ.

What is a remote secretary?

Remote secretaries are administrative professionals who perform office and clerical duties from a location outside the traditional workplace, often from home or another remote site. They handle tasks such as scheduling appointments, managing correspondence, organizing files, and supporting executives or teams virtually. With advancements in technology, remote secretaries use various digital tools to communicate, collaborate, and manage information efficiently. This role is increasingly popular as businesses embrace remote and flexible work arrangements.

What are the key skills and qualifications needed to thrive as a remote secretary, and why are they important?

To thrive as a Remote Secretary, you need strong organizational, time management, and administrative skills, often supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, cloud-based collaboration tools, and virtual meeting platforms is typically required. Excellent written and verbal communication, discretion, and proactive problem-solving are key soft skills in this role. These abilities ensure efficient support for executives and teams, smooth virtual operations, and effective remote communication.

What does a remote secretary do?

A remote secretary, or virtual assistant, performs the same administrative functions of an in-house receptionist or secretary, but in a remote capacity. You work from home and handle clerical tasks for an office, department, or client. Responsibilities include managing correspondence, making and receiving phone calls, overseeing the office schedule and appointment books, and other duties as necessary. You may perform specialized tasks or assist your employer with various tasks depending on your experience and the type of organization or client you work for, such as writing real estate listings for a realtor’s office or editing legal documents for a law firm.

More about Remote Secretary jobs
What are the most commonly searched types of Secretary jobs in Utah? The most popular types of Secretary jobs in Utah are:
What are popular job titles related to Remote Secretary jobs in Utah? For Remote Secretary jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Remote Secretary jobs in Utah look for? The top searched job categories for Remote Secretary jobs in Utah are:
What cities in Utah are hiring for Remote Secretary jobs? Cities in Utah with the most Remote Secretary job openings:
Remote Secretary jobs near you
Infographic showing various Remote Secretary job openings in Utah as of July 2026, with employment types broken down into 80% Full Time, 14% Part Time, and 6% Contract. Highlights an 22% In-person, and 78% Remote job distribution, with an average salary of $41,827 per year, or $20.1 per hour.

Legal Receptionist - Remote

corviaconsulting

Ogden, UT • Remote

$40K - $50K/yr

Full-time

Posted 4 days ago

Job description

This is a remote position.

Receptionist
Position Summary
We are seeking a professional, friendly, and highly organized Receptionist to serve as the first point of contact for our organization. This role is responsible for answering multiple phone lines, providing exceptional customer service, answering general questions, and directing callers to the appropriate person or department.
The ideal candidate thrives in a high-call-volume environment, is proactive, quick to learn, and can confidently manage multiple priorities while ensuring every caller receives a positive and professional experience. MUST SPEAK ENGLISH AND SPANISH!
Key Responsibilities
  • Professionally answer and manage multiple incoming phone lines.
  • Greet callers warmly and determine how to best assist them.
  • Answer general questions and provide accurate information.
  • Route calls accurately to the appropriate team members or departments.
  • Take detailed and accurate messages, ensuring timely follow-up.
  • Monitor and manage shared voicemail boxes.
  • Develop a strong understanding of the organization's services, departments, and frequently asked questions to confidently assist callers.
  • Maintain professionalism and confidentiality when handling sensitive information.
  • Assist with general administrative duties, including scheduling, data entry, filing, document management, and other office support as needed.
  • Deliver a welcoming and professional experience for every caller and visitor.
Qualifications
  • 1–2 years of receptionist, administrative, call center, or customer service experience preferred.
  • Excellent verbal and written communication skills in English and Spanish.
  • Professional phone etiquette with the ability to handle a high volume of calls.
  • Strong organizational skills and attention to detail.
  • Ability to multitask, prioritize responsibilities, and remain composed under pressure.
  • Proficiency with Microsoft Office (Outlook, Word, and Excel).
  • Experience using RingCentral, Slack, and multi-line phone systems is preferred.
  • Previous experience working in a personal injury law firm is a plus.
  • Ability to quickly learn new software, phone systems, and internal processes.
  • Reliable, professional, customer-service focused, and committed to delivering exceptional service.
Preferred Skills
  • Experience working with multi-line phone systems.
  • Ability to quickly learn company processes and accurately answer general inquiries.
  • Strong problem-solving skills and sound judgment when directing calls.
  • Positive attitude with a team-oriented mindset.
Ideal Candidate
The ideal candidate is dependable, personable, and highly organized. They enjoy interacting with people, excel in a high-call-volume environment, and are confident answering questions, resolving routine inquiries, and connecting callers with the appropriate team members. They understand that they are often the first impression of the organization and consistently provide exceptional customer service with professionalism, courtesy, and efficiency.