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Manager Secretary Jobs in Rhode Island (NOW HIRING)

Care New England Health System

Medical Secretary

Providence, RI · On-site

$19.25 - $23.25/hr

Job Summary The Medical secretary plays a key role in ensuring the smooth and efficient operation ... Manage incoming mail and correspondence, ensuring timely routing and distribution to appropriate ...

panoramic

Medical Secretary-Warwick

East Providence, RI · On-site

$19.25 - $23.25/hr

Reporting to management and performing administrative duties. * Answering telephone calls, as well as screening and forwarding calls. * Scheduling and confirming appointments, meetings, and events.

panoramic

Medical Secretary-Warwick

East Providence, RI · On-site

$19.25 - $23.25/hr

Reporting to management and performing administrative duties. * Answering telephone calls, as well as screening and forwarding calls. * Scheduling and confirming appointments, meetings, and events.

panoramic

Medical Secretary-Warwick

East Providence, RI · On-site

$19.25 - $23.25/hr

Reporting to management and performing administrative duties. * Answering telephone calls, as well as screening and forwarding calls. * Scheduling and confirming appointments, meetings, and events.

Brown University Health

Unit Secretary

Providence, RI · On-site

$18.04 - $28.46/hr

SUMMARY Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. Provides management of ...

Brown University Health

unit secretary

Providence, RI

$18.04 - $28.46/hr

SUMMARY Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. Reporting and Discharge ...

Brownhealth

Unit Secretary

Providence, RI

$18.04 - $28.46/hr

Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. Provides management of ...

Brownhealth

Unit Secretary

Providence, RI · On-site

$18.04 - $28.46/hr

SUMMARY Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. * Provides management of ...

Brown University Health

Unit Secretary

Providence, RI

$18.04 - $28.46/hr

SUMMARY Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. * Provides management of ...

BeYOUtiful Organization

Secretary

Cranston, RI · On-site

... Secretary (Volunteer) to support our board and leadership team. This role ensures accurate ... Strong organizational and time-management skills * Excellent written and verbal communication ...

Brownhealth

Unit Secretary

Providence, RI · On-site

$18.04 - $28.46/hr

Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. Provides management of ...

Brown University Health

Unit Secretary

Providence, RI · On-site

$18.04 - $28.46/hr

Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. Provides management of ...

Brown University Health

Unit Secretary

Providence, RI

$18.04 - $28.46/hr

SUMMARY Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3 AM and 4 AM. Provides management of ...

Brownhealth

Unit Secretary

Providence, RI · On-site

$18.04 - $28.46/hr

Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. * Provides management of ...

Brown University Health

Unit Secretary

Providence, RI · On-site

$18.04 - $28.46/hr

SUMMARY Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. Provides management of ...

Brown University Health

Unit Secretary

Providence, RI

$18.04 - $28.46/hr

SUMMARY Under the general supervision of the Nurse Manager, performs a variety of clerical and ... Secretary ensures dietary orders are current every AM between 3a and 4a. Provides management of ...

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Showing results 21-40

All JobsSecretary JobsManager Secretary JobsManager Secretary Jobs in Rhode Island

Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Rhode Island?

The most popular types of Secretary jobs in Rhode Island are:

What cities in Rhode Island are hiring for Manager Secretary jobs?

Cities in Rhode Island with the most Manager Secretary job openings:

Manager Secretary jobs near you

Medical Secretary

Care New England Health System

Providence, RI • On-site

$19.25 - $23.25/hr

Full-time

Posted 28 days ago

Care New England Health System rating

7.3

Company rating: 7.3 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

301st of 898 rated healthcare providers

Job description

Job Summary
The Medical secretary plays a key role in ensuring the smooth and efficient operation of the medical office. This position provides essential clerical and administrative support, managing both incoming and outgoing correspondence, maintaining departmental manuals, and supporting clinician scheduling. The Medical Secretary also oversees the organization of filing systems to keep the office running seamlessly. As the primary point of contact for patients, this role fosters a welcoming environment while also serving as a liaison between the practice and external support services.
Duties & Responsibilities
  1. Deliver high-quality secretarial support by expertly handling typing, filing, faxing, and ensuring office equipment is well maintained.
  2. Coordinate clinician schedules while seamlessly registering patients and verifying insurance and referral information.
  3. Serve as a key point of contact by answering, directing, and screening calls, and efficiently arranging meetings.
  4. Manage incoming mail and correspondence, ensuring timely routing and distribution to appropriate staff.
  5. Maintain accurate departmental tracking systems and generate cumulative reports as needed.
  6. Oversee treatment room readiness and clinical inventory; proactively order supplies to ensure smooth operations.
  7. Collect patient payments including co-pays and fee for service charges, ensuring accurate financial documentation.
  8. Prepare and organize medical records according to provider specifications and documentation standards.
  9. Execute patient registration and billing processes using EPIC, Cerner and IDX systems with precision.
  10. Craft clear, professional correspondence free of grammatical errors, and facilitate prompt communication.
  11. Foster strong working relationships with patients, providers, vendors, and internal departments.
  12. Uphold patient confidentiality and adhere to all hospital and regulatory compliance standards.
  13. Exhibit adaptability and problem-solving skills in a fast-paced environment, maintaining a positive and supportive attitude.
  14. Demonstrate reliability and punctuality by consistently arriving on time and meeting scheduled responsibilities.
  15. Performs all other related duties as assigned.

Requirements
  • Must possess a high school diploma or equivalent.
  • One year of job-related experience is required.
  • Prior experience with an electronic medical record system is strongly preferred.
  • Proficiency in medical terminology and departmental procedures
  • Strong interpersonal, verbal, and written communication skills
  • Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook Access)
  • Experience with scheduling, filing, and maintaining patient records.
  • Familiarity with applicable systems (Cerner, IDX, Epic)

About Us
Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation's top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.
Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.
EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

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