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Mailroom Inserter Jobs (NOW HIRING)

SS&C

Mailroom Operations Associate Manager

Kansas City, MO

$15.50 - $18.50/hr

Operate and maintain mailroom machinery such as postage meters, inserters, and mail sorters. * Implement and enforce mailroom policies and procedures to ensure compliance with company standards and ...

Conduent, Inc.

Mailroom Processor

Lexington, KY

$15/hr

Mailroom Processor Onsite: Must live in or near Lexington, KY $15 per hour 8:00am-5:00pm Monday ... inserting patch sheets to separate claims). * Deliver and collect all mail and place it into the ...

Adecco

1st Shift Mailroom Specialist

Springfield, OH

$15/hr

Job Summary: The Mailroom Specialist is responsible for various duties assigned to handling ... Processing of Outbound Mail by means of various postal equipment including mail inserters, postage ...

Ricoh USA, Inc.

Mailroom Associate

Mansfield, MA · On-site

$17 - $20/hr

Operate mail processing equipment, including postage meters, scanners, and inserters. * Provide ... Maintain inventory of mailroom supplies and submit replenishment requests as needed. * Maintain a ...

Wellcove

Mailroom Associate

Pensacola, FL · On-site

$15.25 - $18/hr

... inserter production daily requests for outgoing mail and check for accuracy. • Apply proper ... on Mailroom equipment such as scanners, printers, vans etc. • Print and reconcile the daily ...

Ricoh USA, Inc.

Mailroom Associate

Mansfield, MA · On-site

$18 - $20/hr

Operate mail processing equipment, including postage meters, scanners, and inserters. * Provide ... Maintain inventory of mailroom supplies and submit replenishment requests as needed. * Maintain a ...

Jones Lang LaSalle IP, Inc.

Mailroom Clerk

Englewood, CO · On-site

$15.75 - $19.50/hr

Mailroom Clerk - JLL What this job involves: As a Mailroom Clerk at JLL, you'll serve as a vital ... Record registered mail, fold and insert documents into envelopes, and organize mail into proper ...

Jones Lang LaSalle IP, Inc.

Mailroom Clerk

Englewood, CO · On-site

$16 - $19.50/hr

Mailroom Clerk - JLL What this job involves: As a Mailroom Clerk at JLL, you'll serve as a vital ... Record registered mail, fold and insert documents into envelopes, and organize mail into proper ...

Custom Staffing

Mailroom Associate

New York, NY · On-site

$30 - $32/hr

... Mailroom Associate to joing their growing team. Monday-Friday 7a-4p flexible for 8a-5p. $30.00-$32 ... inserters) and print shop machinery (digital printers, cutters, folders, binders). Includes ...

Wellcove

Mailroom Associate

Pensacola, FL · On-site

$15.25 - $18/hr

... inserter production daily requests for outgoing mail and check for accuracy. • Apply proper ... on Mailroom equipment such as scanners, printers, vans etc. • Print and reconcile the daily ...

JLL

Mailroom Clerk

Englewood, CO · On-site

$15.75 - $19.50/hr

Mailroom Clerk - JLL What this job involves: As a Mailroom Clerk at JLL, you'll serve as a vital ... Record registered mail, fold and insert documents into envelopes, and organize mail into proper ...

Lloyd & McDaniel, PLC

Mailroom Clerk

Marietta, GA

$15 - $17/hr

Uses a folder inserter machine when necessary. Sorts * Seals and stamps mail using a postage ... Prior experience in a mailroom or shipping environment preferred. WORKING CONDITIONS * Working ...

NTT DATA

Mailroom Operations Associate

Lincoln, NE · On-site

$16 - $19/hr

Mailroom Operations Associate NTT DATA currently seeks a Mailroom Operations Associate to join our ... Role responsibilities include mailing out around 250k, ten plus page letters manually inserted into ...

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Mailroom Inserter information

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How much do mailroom inserter jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for mailroom inserter in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What is a mailroom inserter?

Mailroom inserters are workers responsible for operating machines that automatically insert documents, letters, or promotional materials into envelopes or packages for mailing. They ensure that the correct materials are loaded into the machines, monitor the insertion process for accuracy, and address any jams or malfunctions. Mailroom inserters may also help sort, seal, and prepare mail for distribution, making them essential for businesses with large-scale mailing operations.

What are the key skills and qualifications needed to thrive as a mailroom inserter, and why are they important?

To thrive as a Mailroom Inserter, you need basic literacy, attention to detail, and the ability to manage repetitive tasks, often supported by a high school diploma or equivalent. Familiarity with automated mail inserting machines, sorting systems, and postage metering equipment is typically needed. Strong organizational skills, reliability, and the ability to work efficiently under time constraints help set someone apart in this role. These skills ensure accurate and timely processing of mail, which is crucial for operational efficiency and customer satisfaction.

What is the difference between Mailroom Inserter vs Mail Clerk?

AspectMailroom InserterMail Clerk
CredentialsBasic high school diploma; training on inserting and sorting mailHigh school diploma; may require basic clerical skills
Work EnvironmentMailroom or distribution center, handling bulk mailOffice setting, managing incoming and outgoing mail
Industry UsageCommon in large organizations, printing companiesUsed across various industries, including corporate and government
Job FocusInserting, sorting, and preparing mail for distributionSorting, distributing, and managing mail flow

The Mailroom Inserter primarily focuses on inserting and sorting mail using specialized equipment, often in large-scale environments. The Mail Clerk handles broader mail management tasks, including sorting and distributing mail within an organization. While both roles involve mail handling, the Mailroom Inserter is more specialized in mail insertion processes.

What does a mailroom inserter operator do?

A mailroom inserter operator is responsible for operating machines that insert documents, such as bills, statements, or marketing materials, into envelopes for mailing. They set up, monitor, and maintain the equipment to ensure accurate and efficient processing, often working in a fast-paced environment. Basic mechanical skills and attention to detail are important for this role.

What are some common challenges faced by a mailroom inserter, and how can they be managed effectively?

Mailroom Inserters often need to manage high volumes of mail within tight deadlines, especially during peak mailing periods. Staying organized and attentive to detail is essential to prevent errors such as incorrect inserts or mislabeling. Working efficiently as part of a team and communicating any machinery issues promptly also helps maintain workflow and minimizes delays. Adapting to evolving technology in automated mail systems can be a challenge, but ongoing training and collaboration with supervisors can help Mailroom Inserters stay up-to-date and perform effectively.
More about Mailroom Inserter jobs
What cities are hiring for Mailroom Inserter jobs? Cities with the most Mailroom Inserter job openings:
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Mailroom Inserter jobs near you
Infographic showing various Mailroom Inserter job openings in the United States as of August 2026, with employment types broken down into 75% Full Time, 14% Part Time, 2% Temporary, and 9% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $45,246 per year, or $21.8 per hour.

Administrative Mailroom Coordinator

The Doctors Management Company

Napa, CA • On-site

$41K - $53K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

The Doctors Company has an opportunity for a Mailroom Coordinator to join our team, located at our headquarters in Napa, CA.

Position Mission

As part of the Administrative Services team, the Mailroom Coordinator will support our mailroom operations.  You will operate the Headquarters mailroom with immediate supervision and follow standard procedures to accomplish assigned tasks. 

Qualifications: 

  • High school graduate or equivalent combination of education and experience required.
  • Three (3) to five (5) years of experience with operating a mailroom.
  • Three (3) to five (5) years of experience in a work environment providing customer service.
  • Three (3) to five (5) years of experience working with document imaging.
  • Ability to safely lift, carry, and move packages and materials weighing up to 40 pounds.

Responsibilities:

Mail Operations 

  • Responsible for delivery of general mail, shipments, and interoffice mail; Adhere to mailroom guidelines including US Postal rates and regulations
  • Prepare outgoing mail and shipments by packaging, sorting, weighing, and stamping
  • Assist in keeping records of postage due and chargebacks for mail and shipments
  • Operate and maintain full range of mailroom equipment, including postage meter, scale, inserter, and imaging equipment
  • Maintain PO permits, BRM accounts, postage accounts, and certified mail fees for all locations

Customer Service

  • Maintain professional and effective working relationships with employees at all levels of the organization
  • Maintain professional and effective relationships with vendors and external customers.

Vendor Relations

  • Evaluate potential suppliers using developed and agreed criteria to support alignment and understanding of the expectations and requirements of engagement
  • Maintain interaction between vendors and internal stakeholders to provide adequate communication

Document Scanning 

  • Sort, prep, and scan paper documents
  • Follow retention guidelines for destruction of paper documents

    Learning, Development & Compliance

    • Maintain full compliance with all organizational policies, procedures, and established standards (e.g. accurately recording time worked, Submitting PTO, mandatory corporate training)
    • Keep technical knowledge and skills current to effectively support department priorities.
    • Complete all performance and development activities including the performance review process in a timely manner.
    • Fulfill all required training and development obligations to maintain essential skills and credentials.
    • Complete all mandatory compliance courses on time, meeting corporate training standards.
    • Pursue additional learning opportunities that strengthen professional capabilities and contribute to team and organizational performance, with prior manager approval.

    Other Duties as Assigned 

    • Support enterprise and departmental objectives by taking on assigned projects and delegated tasks with accountability, attention to detail, and timely execution.

    • Identify and implement process improvements that enhance business efficiency and strengthen organizational effectiveness.

    • Proactively provide regular updates to leadership on project status, deliverables, and outcomes.

    • Maintain flexibility and agility to take on additional responsibilities as organizational needs evolve

    Salary Range: $41,094 - 53,935 

    Compensation varies based on skills, knowledge, and education. We consider factors such as specialized skills, depth of knowledge in the field, and educational background to ensure fair and competitive pay.

    Benefits

    We offer competitive compensation, incentive bonus plans, outstanding career opportunities, an exceptional work environment, and an impressive benefits package, which starts with medical, family and bereavement leave; same-sex domestic partner benefits; short- and long-term disability programs; and an employee assistance program. There's more: 

    • Health, dental, and vision insurance
    • Health care tax-free spending accounts with a company match
    • 401(k) and Roth IRA with company match, as well as catch-up plans for both
    • Vacation days, sick days, and paid personal days each calendar year (with vacation increases based on length of service)
    • Paid holidays each calendar year
    • Life and travel insurance
    • Tax-free commuter benefits
    • In-person and online learning opportunities
    • Cross-function career opportunities
    • Business casual work environment
    • Time off to volunteer
    • Matching donations to qualifying nonprofit organizations
    • Company-sponsored participation at non-profit events

    About The Doctors Company

    The Doctors Company is the nation’s largest physician-owned medical malpractice insurer. Founded and led by physicians, we are committed to advancing, protecting, and rewarding the practice of good medicine.

    The Doctors Company is proud to be Certified™ by Great Place to Work®.

    Apply