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Mail Insert Machine Operator Jobs (NOW HIRING)

leeenterprises

Machine Operator

Helena, MT

$16 - $19.25/hr

Machine Operator The Independent Record is seeking a full-time machine operator to join the team ... Wing mail, sorting and bagging of product * Feed insert machine head; correct misses and doubles

Lee Enterprises

Machine Operator

Helena, MT · On-site

$16 - $19.25/hr

Machine Operator The Independent Record is seeking a full-time machine operator to join the team ... Wing mail, sorting and bagging of product * Feed insert machine head; correct misses and doubles

InfoSend, Inc.

Mail Machine Insert Operator

Fort Worth, TX · On-site

$17 - $21/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

SFX

Inserting Operator-day & night shift

La Vergne, TN · On-site

$16 - $18/hr

Description As a Mail Inserter / Machine Operator / Production Worker, you come to work armed with energy, wit, and the willingness to pitch in with the team. Most of your time is spent setting up ...

InfoSend Inc

Mail Machine Insert Operator

Anaheim, CA · On-site

$17.75 - $20.25/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

Infosend Inc

Mail Machine Insert Operator

Anaheim, CA · On-site

$17.75 - $20.25/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

InfoSend Inc

Mail Machine Insert Operator

Fort Worth, TX · On-site

$17 - $21/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

InfoSend Inc

Mail Machine Insert Operator

Fort Worth, TX · On-site

$17 - $21/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

InfoSend Inc

Mail Machine Insert Operator

Anaheim, CA · On-site

$18 - $25/hr

Prepare and coordinate mail projects for insertion and fulfillment * Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation * Read and ...

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Mail Insert Machine Operator information

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How much do mail insert machine operator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for mail insert machine operator in the United States is $17.58, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $18.51 per hour, depending on experience, location, and employer.

What are some common challenges mail insert machine operators face and how can they be addressed?

Mail Insert Machine Operators often encounter issues such as machine jams, misfeeds, or incorrect sorting, which can disrupt workflow and impact production deadlines. To address these challenges, operators must stay attentive during machine operation, perform regular maintenance, and quickly troubleshoot minor problems. Working closely with supervisors and maintenance teams ensures that larger technical issues are resolved promptly, minimizing downtime. Developing a keen attention to detail and strong problem-solving skills is essential for success in this role.

What is the difference between Mail Insert Machine Operator vs Mailroom Clerk?

AspectMail Insert Machine OperatorMailroom Clerk
CredentialsHigh school diploma; training on inserting machinesHigh school diploma; basic organizational skills
Work EnvironmentManufacturing or printing facilitiesOffice mailrooms or shipping departments
Job FocusOperating inserting machines for mail processingSorting, distributing, and managing incoming/outgoing mail
Common IndustryPrinting, mailing services, fulfillment centersCorporate offices, shipping centers

The Mail Insert Machine Operator primarily focuses on operating machinery to insert documents into envelopes, while the Mailroom Clerk handles overall mail management, sorting, and distribution. Both roles are essential in mailing operations but differ in technical skills and daily tasks.

What are the key skills and qualifications needed to thrive as a mail insert machine operator, and why are they important?

To thrive as a Mail Insert Machine Operator, you need mechanical aptitude, attention to detail, and a high school diploma or equivalent. Experience with mail insert machines, knowledge of basic maintenance, and familiarity with production tracking systems are often required. Strong organizational skills, reliability, and the ability to work efficiently under deadlines help set candidates apart. These skills ensure accurate, timely mail processing and help maintain smooth production workflows.

What is a mail insert machine operator?

Mail Insert Machine Operators are responsible for operating machines that automatically insert letters, brochures, or other printed materials into envelopes for mailing. They set up, adjust, and monitor the machines to ensure efficient and accurate processing of large volumes of mail. These operators may also troubleshoot minor machine issues, perform routine maintenance, and verify the quality and accuracy of finished mail pieces. The role is essential in industries like direct mail marketing, financial services, and billing departments where bulk mailing is required.
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What cities are hiring for Mail Insert Machine Operator jobs? Cities with the most Mail Insert Machine Operator job openings:
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Mail Insert Machine Operator jobs near you
Infographic showing various Mail Insert Machine Operator job openings in the United States as of August 2026, with employment types broken down into 40% Full Time, 58% Part Time, 1% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $36,570 per year, or $17.6 per hour.

Mail Machine Insert Operator

Infosend Inc

Downers Grove, IL

$17 - $24/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Job description

Description

About Us

Since 1996, InfoSend has been a trusted partner in eBilling, ePayment, data processing, and bill print and mail solutions. We help organizations simplify complex processes and deliver critical communications accurately and efficiently.


With operations across California, Texas, Florida, Illinois, and Massachusetts, InfoSend continues to grow while staying grounded in what matters most: our people. Our team of 230+ professionals includes many long-tenured employees who value stability, collaboration, and doing great work together.


At InfoSend, you will find a workplace where inclusion, growth, and work-life balance are more than just words. We are proud to foster an environment where employees feel supported, respected, and encouraged to build long-term careers.


No experience? No problem. We are happy to train motivated individuals who are ready to learn and build new skills.


Schedule: Monday-Friday 4:30am-1:00pm and 1:00 PM-9:30PM


What you will do:

  • Prepare and coordinate mail projects for insertion and fulfillment
  • Operate high-speed Bell and Howell and Pitney Bowes inserting machines using barcode scanning and camera validation
  • Read and follow detailed job instructions to ensure correct materials, counts, and setup
  • Perform quality checks to verify job accuracy and USPS compliance
  • Sort, tray, and palletize mail according to USPS regulations
  • Apply and reconcile correct postage for each job, including international mail
  • Monitor equipment performance and perform basic maintenance and troubleshooting
  • Maintain accurate daily documentation, including QC logs and USPS reports
  • Collaborate with team members to meet service level agreements (SLAs)
  • Assist with other production activities as needed (hand inserting, cross-training, etc.)
  • Maintain a clean, organized work area
  • Support additional duties as assigned by leadership

What we are looking for: 

We're looking for reliable team members who are ready to learn and take pride in their work.

  • No prior mail or machine experience required - we will train you
  • High School Diploma or equivalent experience
  • Basic math skills
  • Ability to follow detailed written instructions and job tickets
  • Comfortable working in a fast-paced production environment with deadlines
  • Ability to stand for extended periods and lift up to 45 lbs occassionally
  • Self-motivated, dependable, and able to work independently and as part of a team
  • Ability to pass a drug screen, background check, and E-Verify

What we offer

  • Medical, dental, vision, and life insurance
  • Supplemental insurance options
  • Flexible Spending Account (FSA)
  • 401 (k) with generous company match
  • Bonus opportunities
  • Paid time off, sick time, and holidays
  • Casual work environment
  • Strong commitment to work-life balance
  • Opportunities for growth and advancement
  • Employee Assistance Program
  • Long-term stability with a people-first company

Apply