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NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
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Position Summary:
We have an exciting opportunity to join our team as a Project Manager. Reporting to the Principal Investigator, the Project Manager will manage the MOSAAIC study, a research cohort focused on the Asian American community. Primary responsibilities include overseeing recruitment, informed consent, and the logistics of biospecimen and questionnaire collection. The Project Manager will maintain IRB documentation, conduct EMR reviews, and collaborate across clinical and research teams. Beyond study coordination, the role provides administrative oversight for personnel functions and database management. This position includes the direct supervision of four research staff members.
Job Responsibilities:

• Coordinates recruitment and enrollment of study participants, including informed consent procedures
• Manages the distribution, receipt, and tracking of questionnaires
• Conducts participant follow-up activities to support retention and study compliance
• Responds to participant inquiries via phone and other communication channels in a professional and timely manner
• Maintains IRB protocols, regulatory documentation, and ensures compliance with institutional and federal guidelines
• Reviews electronic medical records (EMR) to identify eligible participants
• Organizes and maintains study case files and regulatory binders
• Ensures the confidentiality, integrity, and security of all study data
• Maintains and updates study databases and tracking systems
• Oversees processing and tracking of biospecimens (e.g., fecal and oral samples)
• Monitor research budget
• Provide direct supervision and coordination for a team of 45 research staff.
• Train staff in a variety of research procedures.
• Collaborates with the Perlmutter Cancer Center (PCC) HR unit to coordinate the Non-Traditional Volunteer (NTV) application process, ensuring all documentation is complete and compliant. Assists with the renewal process for NTVs upon request from the Principal Investigator (PI).
• Acts as the primary departmental liaison to the Perlmutter Cancer Center (PCC) HR unit, managing the end-to-end onboarding process for Project Assistants, Student Interns, and Research Coordinators.

Minimum Qualifications:
To qualify you must have a Bachelors degree and 4 years of relevant research coordination experience or an equivalent combination of education and experience.
Strong organizational, multitasking, and project management skills.
Excellent verbal communication and interpersonal skills, with the ability to interact effectively with diverse study populations.
Demonstrated ability to manage participant communications with professionalism, patience, and attention to detail.
Preferred Qualifications:
Masters degree in public health or a related field.
Experience managing large cohort studies or population-based research.
Prior supervisory or team leadership experience.
Familiarity with REDCap or similar research data systems.
Experience working with diverse populations, including Asian American communities.
Bilingual or multilingual skills are a plus.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.61 - $121,580.64 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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