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Intake Associate Jobs in California (NOW HIRING)

Shegerian & Associates

Intake Specialist

San Diego, CA · On-site

$26 - $28/hr

Every call that comes into Shegerian & Associates is someone reaching out for help -- often scared ... We're California's premier plaintiff-side employment law firm, and we're looking for an Intake ...

AdaptHealth LLC

Intake Specialist

Chula Vista, CA · On-site

$20 - $28/hr

Responsible Environmental Stewardship About the Role Intake Specialist The Intake Specialist plays ... High School Diploma, Associate's degree in relatable field, Healthcare Administration, Business ...

AdaptHealth

Intake Specialist

Chula Vista, CA · On-site

$20 - $28/hr

Intake Specialist Opportunity At AdaptHealth we offer full-service home medical equipment and ... High School Diploma, Associate's degree in relatable field, Healthcare Administration, Business ...

Shegerian & Associates Inc

Intake Specialist

San Diego, CA · On-site

$26 - $28/hr

Every call that comes into Shegerian & Associates is someone reaching out for help -- often scared ... We're California's premier plaintiff-side employment law firm, and we're looking for an Intake ...

EXCEED

Intake and Assessment Coordinator

Riverside, CA · On-site

$21.50 - $23.70/hr

Associate degree (A.A.) preferred. * Experience in human services, vocational rehabilitation, case management, intake, or a related field preferred. PHYSICAL ABILITIES * Safely operate a motor ...

Exceed

Intake and Assessment Coordinator

Riverside, CA · On-site

$21.50 - $23.70/hr

Associate degree (A.A.) preferred. * Experience in human services, vocational rehabilitation, case management, intake, or a related field preferred. PHYSICAL ABILITIES * Safely operate a motor ...

EXCEED

Intake and Assessment Coordinator

Riverside, CA · On-site

$21.50 - $23.70/hr

Associate degree (A.A.) preferred. * Experience in human services, vocational rehabilitation, case management, intake, or a related field preferred. PHYSICAL ABILITIES * Safely operate a motor ...

Medix

Intake Coordinator

Irvine, CA · On-site

$26 - $30/hr

Job Summary Our client is seeking an Intake Coordinator to efficiently manage patient referrals for ... Associate degree or higher in a related field. Schedule / Shift M-F, 8am-5pm Benefits * Paid Sick ...

Adecco

Intake Admin

Carlsbad, CA

$23/hr

Adecco is seeking a reliable and professional Intake Admin associate to join our team. This role is the first point of contact for visitors and callers, so strong communication skills and a customer ...

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All JobsIntake Associate JobsIntake Associate Jobs in California

Intake Associate information

See California salary details

$13

$25

$39

How much do intake associate jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for intake associate in California is $25.74, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $31.78 per hour, depending on experience, location, and employer.

What is an intake associate?

Intake Associates are professionals primarily responsible for greeting clients, collecting initial information, and ensuring all documentation is complete when individuals seek services from an organization, such as a law firm, healthcare provider, or social service agency. They are often the first point of contact and play a crucial role in assessing client needs, verifying eligibility, and preparing files for further processing. Their work helps ensure a smooth onboarding process and efficient workflow for the team. Strong communication, organizational, and interpersonal skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an intake associate, and why are they important?

To thrive as an Intake Associate, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a high school diploma or relevant administrative background. Familiarity with data entry software, customer relationship management (CRM) systems, and electronic records is typically required. Exceptional communication, empathy, and problem-solving abilities help Intake Associates effectively interact with clients and coordinate with team members. These skills are crucial for accurately gathering information, ensuring smooth onboarding, and maintaining high-quality client service.

What are some common challenges intake associates face when managing high volumes of new client cases?

Intake Associates often encounter periods of high demand, where they must efficiently process a large number of new client intakes while maintaining accuracy and professionalism. Balancing thorough data collection with timely responses can be challenging, especially when working with sensitive or urgent cases. Strong organizational skills, attention to detail, and effective communication with both clients and internal teams are essential to navigating these busy periods successfully.

What is the difference between Intake Associate vs Medical Secretary?

AspectIntake AssociateMedical Secretary
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling, initial data entryManaging correspondence, scheduling, medical record management
Common UsagePatient intake, insurance verificationAdministrative support, appointment coordination

While both roles support healthcare operations, Intake Associates focus on patient intake and data collection, whereas Medical Secretaries handle administrative tasks like scheduling and correspondence. Both positions require strong organizational skills and familiarity with medical environments, but their specific duties differ based on patient interaction versus administrative support.

What are the most commonly searched types of Intake jobs in California?

The most popular types of Intake jobs in California are:

What cities in California are hiring for Intake Associate jobs?

Cities in California with the most Intake Associate job openings:

Intake Associate jobs near you
Infographic showing various Intake Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 29% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $53,543 per year, or $25.7 per hour.

Intake Specialist

San Diego, CA • On-site

Shegerian & Associates
Law Firms • 1 - 10 employees
Learn more about Shegerian & Associatesexternal

$26 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 13 days ago

Key responsibilities

  • Conduct evaluations of potential clients over the phone with empathy and professionalism.

  • Research claims, identify patterns, and draft internal memos to assist attorneys in decision-making.

  • Maintain and organize the firm's CRM, documents, and calendars to support daily operations.

Job description

You're Not Just Answering Phones. You're Changing Lives.

Every call that comes into Shegerian & Associates is someone reaching out for help — often scared, confused, and unsure if they have a case. You're the person who listens, evaluates, and gives them clarity. That's not an administrative job. That's advocacy from the first hello.

We're California's premier plaintiff-side employment law firm, and we're looking for an Intake Specialist who brings equal parts heart and precision.

What You'll Do
  • Be the first voice potential clients hear — conduct evaluations daily with empathy, professionalism, and sharp case instincts
  • Research claims, spot patterns, and draft concise internal memos that help attorneys move fast and decide smart
  • Keep the firm's CRM, documents, and calendars immaculate — the behind-the-scenes work that makes everything else possible
  • Collaborate across teams and step in where needed, including supporting new-hire training
  • The above duties are representative but not exhaustive
What Makes You the One
  • You lead with warmth but think like an analyst. You can connect with anyone and evaluate everything critically
  • You can type, listen, and think on your feet all at once, keeping pace with a live conversation without missing a detail
  • Your organization is airtight and your follow through is automatic
  • You communicate clearly in writing and in person, across every kind of personality
  • You take feedback well and use it to keep improving, treating every note from a supervisor as a chance to sharpen your work
  • You stay sharp when priorities shift and the pace picks up
  • You're proficient in MS Word, Excel, and practice management software
  • Spanish fluency a strong plus
Why Shegerian & Associates

You won't find a more passionate, driven team. The work is meaningful, the standards are high, and the people around you will push you to be better. If you want a role where what you do every day actually matters — this is it.

Requirements

1 year of customer service experience

Benefits

What We Offer:

  • Hourly pay: $26-$28 BOE
  • Workplace: Hybrid

Industry-Leading Benefits:

  • Firm pays 100% of premiums for dental and vision
  • Firm pays 100% of all Silver-level medical plans
  • Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)
  • $500 annual FSA contribution
  • Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day.

If this sounds like the work you've been looking for, we'd love to hear from you. Apply below — we review applications promptly.