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Intake Associate Jobs in California (NOW HIRING)

Cooley

BIC Intake Specialist

San Francisco, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

Cooley

BIC Intake Specialist

Santa Monica, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

Cooley LLP

BIC Intake Specialist

San Diego, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

Cooley LLP

BIC Intake Specialist

Palo Alto, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

Cooley

BIC Intake Specialist

San Francisco, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

Cooley

BIC Intake Specialist

San Diego, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

Cooley

BIC Intake Specialist

Palo Alto, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

Cooley

BIC Intake Specialist

Los Angeles, CA · On-site

$68K - $97K/yr

Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will ...

JWCH Institute

Intake Coordinator

Los Angeles, CA · On-site

$49K - $53K/yr

The Intake Coordinator at the Crocker Care Campus plays a crucial role in ensuring a smooth and ... High school diploma or equivalent required; associate's or bachelor's degree in social work, healt ...

Shegerian & Associates

Intake Specialist

San Diego, CA · On-site

$26 - $28/hr

Every call that comes into Shegerian & Associates is someone reaching out for help -- often scared ... We're California's premier plaintiff-side employment law firm, and we're looking for an Intake ...

Shegerian & Associates

Intake Specialist

San Diego, CA

$26 - $28/hr

Every call that comes into Shegerian & Associates is someone reaching out for help - often scared ... We're California's premier plaintiff-side employment law firm, and we're looking for an Intake ...

Restorative Pathways

AOD Counselor (Intake)

Alameda, CA · On-site

$33.65/hr

High school diploma required; associate's or bachelor's degree preferred. * Experience conducting intake appointments, screenings, assessments, or participant engagement calls preferred. * Experience ...

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All JobsIntake Associate JobsIntake Associate Jobs in California

Intake Associate information

See California salary details

$13

$25

$39

How much do intake associate jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for intake associate in California is $25.74, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $31.78 per hour, depending on experience, location, and employer.

What is an intake associate?

An intake associate is a professional responsible for collecting and organizing client information during the initial contact or assessment phase. They often work in healthcare, social services, or legal settings, using data entry skills and knowledge of confidentiality protocols to ensure accurate and efficient intake processes.

What's a good job for overthinkers?

An Intake Associate role involves reviewing and processing information, which can suit overthinkers who enjoy attention to detail and structured tasks. This job often requires strong organizational skills and the ability to follow procedures, making it suitable for individuals who prefer methodical work environments.

How much does an intake specialist make?

In North Carolina, an intake specialist typically earns between $30,000 and $45,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced specialists with certifications can earn higher salaries. The role often requires strong communication skills and familiarity with healthcare or social service environments.

What is the difference between Intake Associate vs Medical Secretary?

AspectIntake AssociateMedical Secretary
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling, initial data entryManaging correspondence, scheduling, medical record management
Common UsagePatient intake, insurance verificationAdministrative support, appointment coordination

While both roles support healthcare operations, Intake Associates focus on patient intake and data collection, whereas Medical Secretaries handle administrative tasks like scheduling and correspondence. Both positions require strong organizational skills and familiarity with medical environments, but their specific duties differ based on patient interaction versus administrative support.

What are Intake Associates?

Intake Associates are professionals primarily responsible for greeting clients, collecting initial information, and ensuring all documentation is complete when individuals seek services from an organization, such as a law firm, healthcare provider, or social service agency. They are often the first point of contact and play a crucial role in assessing client needs, verifying eligibility, and preparing files for further processing. Their work helps ensure a smooth onboarding process and efficient workflow for the team. Strong communication, organizational, and interpersonal skills are essential for success in this role.

What are some common challenges Intake Associates face when managing high volumes of new client cases?

Intake Associates often encounter periods of high demand, where they must efficiently process a large number of new client intakes while maintaining accuracy and professionalism. Balancing thorough data collection with timely responses can be challenging, especially when working with sensitive or urgent cases. Strong organizational skills, attention to detail, and effective communication with both clients and internal teams are essential to navigating these busy periods successfully.

What jobs pay 4000 a week without a degree?

An Intake Associate typically does not earn $4,000 weekly without specialized experience or high-level responsibilities. High-paying roles that can reach this level without a degree often include sales, real estate, or certain skilled trades like commercial driving or technical trades, which rely more on experience, certifications, or licenses than formal education.

What are the key skills and qualifications needed to thrive as an Intake Associate, and why are they important?

To thrive as an Intake Associate, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a high school diploma or relevant administrative background. Familiarity with data entry software, customer relationship management (CRM) systems, and electronic records is typically required. Exceptional communication, empathy, and problem-solving abilities help Intake Associates effectively interact with clients and coordinate with team members. These skills are crucial for accurately gathering information, ensuring smooth onboarding, and maintaining high-quality client service.
What are the most commonly searched types of Intake jobs in California? The most popular types of Intake jobs in California are:
What cities in California are hiring for Intake Associate jobs? Cities in California with the most Intake Associate job openings:
Intake Associate jobs near you
Infographic showing various Intake Associate job openings in California as of June 2026, with employment types broken down into 75% Full Time, 16% Part Time, 3% Temporary, and 6% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $53,543 per year, or $25.7 per hour.
BIC Intake Specialist

BIC Intake Specialist

Cooley

San Francisco, CA • On-site

$68K - $97K/yr

Other

Medical, Dental, Vision, Life, PTO

Posted 4 days ago

Job description

BIC Intake Specialist
Cooley is seeking a BIC Intake Specialist to join the Business Intake and Conflicts team.
Position summary: Under the supervision of the Regional Associate Director of Conflicts or BIC Supervisor (New Business), the BIC Intake Specialist will focus on New Business Intake. The BIC Intake Specialist will also work with the support of other members from across BIC divisions. Duties include, but are not limited to, the following:
Position responsibilities:

  • Process and analyze all new intake requests for matters for potential, existing, and former clients
  • Review data quality issues (errors, inconsistencies, gaps) and changes / additions made in between conflicts clearance and intake review that may impact original conflicts analysis
  • Communicate with all users (named attorneys, their assistants, submitters, etc.) regarding above-referenced intake issues as well as any potential risk management procedures pertaining to the opening of new client/matters
  • Prepare and present appropriate information (e.g., engagement letter reviews, credit reports, litigation history reports, discounts, client requested guidelines, etc.) to approval partners
  • Resolve any follow-up queries from approval partners
  • Identify and facilitate additional "special" approvals (e.g., law firm engagements, cannabis)
  • Document accurately and effectively provide documentation from end users, business process rationales, and approvals received to date; notate requests appropriately for downstream processing highlighting any additional requirements still outstanding
  • Facilitate and perform changes to client and matter master data (in applicable systems) consistent with policies, procedures, and technical integrations
  • Monitor the Business Intake support mailbox to assist attorneys and other users (including internal BIC members) with any intake questions/issues or status requests. Delegate accurately, timely, and appropriately to other BIC (or firm) divisions where best handled elsewhere
  • Escalate appropriately any potential operational or customer service issues to BIC Intake Team Lead or Director
  • Facilitate upload process for large numbers of matters
  • Perform limited / basic conflicts searches, as necessary
  • Assist with testing on new software and changes made to existing software
  • Create administrative matters (CGC, shadow, etc.) and any related ethical wall setup / maintenance
  • Assist with integration errors
  • Assist with training sessions / follow up review of software updates for users
  • All other duties as assigned or required
Skills & experience:
Required:
  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  • Available to work overtime, as required
  • 3+ years applicable experience (e.g., prior knowledge of conflicts of interest, document review, intake, and/or corporate law practice)
  • Knowledge of American Bar Association's Model Rules of Professional Conduct and California State Bar Association's Rules of Professional Conduct
Preferred:
  • Bachelor's degree
  • Paralegal Certificate preferred or completion of an ethics course in paralegal program
  • Prior experience as a paralegal, intake coordinator, or conflicts analyst
Competencies:
  • Excellent attention to detail
  • Strong verbal and written communication skills
  • Ability to organize, prioritize and coordinate multiple activities
  • Strong judgment
  • Team-player with collaborative spirit
  • Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data (if applicable)
  • High level of professionalism at all times

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $47.00 ($68,640.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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