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Intake Assistant Jobs in Oregon (NOW HIRING)

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Thrift Store Clothing Intake Specialist

Tigard, OR · On-site

$18/hr

Hang and organize clothing and place new items on the sales floor. * Assist in maintaining an organized and efficient clothing intake area. QUALIFICATIONS: * Ability to stand, bend, reach, and lift ...

Bridges To Change

Intake Clinician

Portland, OR · On-site

$79.90/hr

Coordinate utilization review, as required by third party payers. * Assist in the development and implementation of intake protocols. * Maintain fidelity to the evidence-based treatment models and ...

Express Employment

Intake Coordinator

Oregon City, OR · On-site

$18/hr

Intake Coordinator September 3, 2026 Located in Oregon City, OR Pay: $18 Job Full Description We are hiring a full-time office assistant. Monday - Friday: 8:00am - 5:00pm Pay: $18 In office work ...

New

CareRev

Certified Nursing Assistant (CNA)

Newberg, OR · On-site

$29 - $30/hr

Sign up today to begin working CNA shifts in Newberg, Oregon. JOB REQUIREMENTS: * Must have ... signs, intake and output, and weight. * Ability to provide comfort and support to patients ...

CareRev

Certified Nursing Assistant (CNA)

Seaside, OR · On-site

$29 - $30/hr

Sign up today to begin claiming Certified Nursing Assistant (CNA) shifts in Seaside, OR. JOB ... signs, intake and output, and weight. * Ability to provide comfort and support to patients ...

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Intake Assistant information

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How much do intake assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for intake assistant in Oregon is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $24.66 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Oregon?

The most popular types of Intake jobs in Oregon are:

What cities in Oregon are hiring for Intake Assistant jobs?

Cities in Oregon with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,185 per year, or $20.8 per hour.

Administrative and Intake coordinator

Connected Home Health & Hospice

Portland, OR • On-site

$25 - $27/hr

Full-time

Posted 12 days ago

Key responsibilities

  • Answer phones, greet visitors, and serve as a first point of contact for patients, families, referral sources, and internal staff.

  • Receive, process, and verify home health referrals, gather patient information, and coordinate with clinicians, schedulers, and community partners to support a timely start-of-care.

  • Assist with general office tasks, maintain confidentiality, and support team communication and workflow.

Job description

Connected Home Health | A Pennant Group Agency
If you're looking for a role where your communication skills, reliability, and people-first mindset truly matter, this may be the perfect fit. We are a small, established home health agency-and part of the Pennant Group, a leadership-focused organization that invests deeply in developing its people.
This is more than an intake or front-desk job. It's a chance to become the welcoming face of our agency, support patients and families at pivotal moments, and grow into broader responsibilities within a medical setting.
Why This Role Matters
Intake is where care begins. Every referral represents a patient and family trusting us during a vulnerable time. Your ability to communicate clearly, stay organized, and coordinate details directly impacts access to care and the experience our patients receive.
You'll be supported by a small, collaborative team that values professionalism, kindness, and shared success. Many of our leaders started in roles just like this one-so if you're curious, motivated, and eager to grow, you'll find real opportunity here.
Who Thrives Here
This role is ideal for someone who:
  • Communicates clearly, kindly, and professionally
  • Enjoys being a steady, reliable presence in the office
  • Learns quickly and asks questions when unsure
  • Likes structure, checklists, and helping people
  • Is comfortable juggling details while staying calm under pressure
  • Wants to grow into new responsibilities over time
  • Values teamwork, follow-through, and a positive work environment
  • No prior medical experience is required-we will train the right person.

What You'll Do
You'll serve as both a front-desk presence and a key part of our intake team. Your responsibilities will include:
Customer Service & Front Desk
  • Answer phones, greet visitors, and serve as a friendly first point of contact
  • Communicate with patients, families, referral sources, and internal staff
  • Retrieve and triage mail, faxes, and messages
  • Maintain a professional, welcoming office environment

Intake & Referral Coordination
  • Receive and process home health referrals with accuracy and urgency
  • Gather and verify patient information, insurance details, and service needs
  • Coordinate with clinicians, schedulers, and community partners
  • Support a smooth, timely start-of-care process for each patient

Administrative Support
  • Assist with general office tasks and daily operational needs
  • Learn multiple functions through cross-training (scheduling, insurance verification, reception, etc.)
  • Maintain confidentiality and uphold compliance standards
  • Support team communication and workflow

We'll teach you the systems, processes, and software. What we can't teach is heart, ownership, and professionalism-those are the qualities we're looking for.
JOB REQUIREMENTS (Education, Experience, Knowledge, Skills & Abilities)
1-2 years of Home Health or Hospice experience preferred.
Strong written and oral communication skills in person and over the phone.
Excellent customer service skills - Able to deal tactfully with patients, family members, community partners, and payors.
Strong team skills
Flexible-responds well to changing priorities and conditions
Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in performing job responsibilities.
What We Provide
  • Structured training and clear expectations
  • A supportive, small-team environment
  • Opportunities for growth within a respected healthcare organization
  • Mentorship and leadership development through the Pennant Group
  • A role where reliability and communication are genuinely valued

Schedule & Pay
  • Full-time, hourly position
  • In-office during standard business hours
  • Pay dependent on experience (training provided)
  • $25-27/hour based on experience.
  • Administrative & Intake Specialist (Home Health) - In-Office, Full-Time, M-F

How to Apply
Please submit your resume and a brief note telling us:
  • Why this type of role appeals to you
  • How you stay organized and reliable at work

Short and simple is perfectly fine-we value clarity over polish.
Screening Questions
1. Presence This is a fully in-office position during standard business hours. Are you able and willing to be physically present every scheduled workday?
2. Organization & Follow-Through How do you keep track of tasks and stay organized during a typical workday? (2-4 sentences)
3. Feedback & Learning When you're learning a new job and receive feedback or corrections, how do you typically respond?
The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

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