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Insurance Admin Assistant Jobs in Virginia (NOW HIRING)

Huntleigh USA Corporation

ADMIN ASSISTANT

Sterling, VA · On-site

$25/hr

Now Hiring: Full-Time Administrative Assistant Huntleigh USA - Washington Dulles International ... Medical, Dental, and Vision Insurance * Paid Training * Career Advancement Opportunities * Stable ...

HUNTLEIGH USA CORPORATION

ADMIN ASSISTANT

Dulles, VA

$25/hr

Now Hiring: Full-Time Administrative Assistant Huntleigh USA - Washington Dulles International ... Medical, Dental, and Vision Insurance * Paid Training * Career Advancement Opportunities * Stable ...

HUNTLEIGH USA CORPORATION

ADMIN ASSISTANT

Dulles, VA

$25/hr

Now Hiring: Full-Time Administrative Assistant Huntleigh USA - Washington Dulles International ... Medical, Dental, and Vision Insurance * Paid Training * Career Advancement Opportunities * Stable ...

Huntleigh USA

ADMIN ASSISTANT

Sterling, VA · On-site

$25/hr

Now Hiring: Full-Time Administrative Assistant Huntleigh USA - Washington Dulles International ... Medical, Dental, and Vision Insurance * Paid Training * Career Advancement Opportunities * Stable ...

GDIT

Courier/Admin Assistant - TS/SCI w/ poly

Mclean, VA

$29.75 - $40.25/hr

Yes OFFICE ASSISTANT III / Courier/Admin Assistant Contribute to the strategic direction of the ... insurance are provided or available. We regularly review our Total Rewards package to ensure our ...

Chantilly Air Inc

Flight Ops Admin Asst

Manassas, VA · On-site

$52K - $62K/yr

... insurance documentation (fleet, worldwide, Canadian, and Mexican commercial/Part 91), customs and ... Perform additional duties as assigned by the Chief Pilot, Assistant Chief Pilot, or Director of ...

Chantilly Air

Flight Ops Admin Asst

Manassas, VA · On-site

$52K - $62K/yr

... insurance documentation (fleet, worldwide, Canadian, and Mexican commercial/Part 91), customs and ... Perform additional duties as assigned by the Chief Pilot, Assistant Chief Pilot, or Director of ...

Chantilly Air

Flight Ops Admin Asst

Manassas, VA

$52K - $62K/yr

... insurance documentation (fleet, worldwide, Canadian, and Mexican commercial/Part 91), customs and ... Perform additional duties as assigned by the Chief Pilot, Assistant Chief Pilot, or Director of ...

Chantilly Air

Flight Ops Admin Asst

Manassas Park, VA · On-site

Flight Operations Administrative Assistant The Flight Operations Administrative Assistant (FOAA ... insurance documentation (fleet, worldwide, Canadian, and Mexican commercial/Part 91), customs and ...

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Insurance Admin Assistant information

What are the key skills and qualifications needed to thrive as an Insurance Admin Assistant, and why are they important?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What are Insurance Admin Assistants?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are some typical challenges faced by an Insurance Admin Assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.
What are popular job titles related to Insurance Admin Assistant jobs in Virginia? For Insurance Admin Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Insurance Admin Assistant jobs in Virginia look for? The top searched job categories for Insurance Admin Assistant jobs in Virginia are:
What cities in Virginia are hiring for Insurance Admin Assistant jobs? Cities in Virginia with the most Insurance Admin Assistant job openings:
Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.
ADMIN ASSISTANT

ADMIN ASSISTANT

Huntleigh USA Corporation

Sterling, VA • On-site

$25/hr

Other

Medical, Dental, Vision

Posted 14 days ago

Job description

Now Hiring: Full-Time Administrative Assistant
Huntleigh USA - Washington Dulles International Airport (IAD)
Pay Rate: $25.00 per hour
Schedule: Full-Time
Work Schedule: Monday-Friday (Weekends and Holidays as Needed)
Location: Washington Dulles International Airport (IAD), Dulles, VA
Join the Huntleigh USA Team
Huntleigh USA is actively seeking a highly organized, detail-oriented Administrative Assistant to support our airport operations at Washington Dulles International Airport (IAD). If you thrive in a fast-paced environment, enjoy working with people, and take pride in keeping operations organized and running efficiently, we want to hear from you.
This is an excellent opportunity to build your career with a nationally recognized aviation services company. We are hiring immediately and looking for dependable professionals who are ready to make an impact.
About Huntleigh USA
For over 50 years, Huntleigh USA has been a trusted provider of aviation and security support services for commercial and private aviation operations throughout the United States. Our commitment to safety, security, operational excellence, and exceptional customer service has made us a preferred partner for airports, airlines, and private aviation clients nationwide.
Our services include aviation security, aircraft cleaning, passenger services, wheelchair assistance, charter screening, baggage security, access control, janitorial services, aircraft guarding, crew transportation, and a variety of operational support services.
Position Summary
Reporting directly to the General Manager, the Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day operation of the airport location. This role requires exceptional organizational skills, accuracy, professionalism, and the ability to manage multiple priorities while maintaining confidentiality.
Essential Responsibilities
  • Review new hire paperwork to ensure all required documents are complete and accurate.
  • Review termination paperwork for completeness and compliance.
  • Submit new hire, termination, and personnel change documentation to Corporate Human Resources.
  • Process employment verification requests.
  • Perform payroll time and attendance data entry with accuracy.
  • Maintain office supplies and coordinate office administrative needs.
  • Organize employee files and maintain confidential records.
  • Assist management with administrative projects and reporting.
  • Provide professional customer service to employees, applicants, and management.
  • Perform other administrative duties as assigned.

Qualifications
  • High school diploma or equivalent preferred.
  • Intermediate proficiency with Microsoft Office (Word, Excel, Outlook).
  • Two to five years of administrative or office experience in a corporate or professional environment preferred.
  • Human Resources experience is preferred but not required.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to multitask and work efficiently in a fast-paced environment.

What We're Looking For
The ideal candidate is:
  • Highly organized and detail-oriented.
  • Experience using Paycom preferred
  • Dependable and self-motivated.
  • Professional and customer service focused.
  • Able to prioritize multiple tasks with accuracy.
  • Comfortable communicating with employees at all levels of the organization.
  • Committed to maintaining a positive and professional work environment.

Benefits
  • Competitive Pay - $25.00 per Hour
  • Medical, Dental, and Vision Insurance
  • Paid Training
  • Career Advancement Opportunities
  • Stable Full-Time Employment
  • Opportunity to work in the exciting aviation industry

Huntleigh USA is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.
Apply today and begin your career with Huntleigh USA at Washington Dulles International Airport. We are hiring immediately and look forward to welcoming dedicated professionals to our team.

Apply