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Insurance Admin Assistant Jobs in Arizona (NOW HIRING)

LHH US

HR Admin

Tempe, AZ · On-site

$25/hr

Provide administrative and operational support to the Human Resources team. * Assist with ... life insurance, short-term disability, additional voluntary benefits, EAP program, commuter ...

New

LHH US

HR Admin

Tempe, AZ · On-site

$25/hr

Provide administrative and operational support to the Human Resources team. * Assist with ... life insurance, short-term disability, additional voluntary benefits, EAP program, commuter ...

New

Administration Building

Admin Receptionist

Phoenix, AZ · On-site

$16.50/hr

Scheduling of conference rooms. * Assist in providing new hires staff badges including creating ... Low-cost medical, dental and vision insurance, short-term/long-term disability and life insurance ...

GI Alliance

Medical Assistant (31352)

Phoenix, AZ · On-site

$20 - $25/hr

Reporting to the Clinical Administrator, the coordinator works together to plan and implement ... Insurance Authorization: Obtain necessary authorizations or referrals from insurance companies ...

Jencap

Claims Assistant (P&C)

Phoenix, AZ · On-site

... Program Administrators division, offering multiple specialty property and casualty insurance ... The Claims Assistant (P&C) will work a hybrid schedule from our Phoenix AZ, office.

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Insurance Admin Assistant information

What is an insurance admin assistant?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are the key skills and qualifications needed to thrive as an insurance admin assistant?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What are some typical challenges faced by an insurance admin assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.

What are popular job titles related to Insurance Admin Assistant jobs in Arizona?

For Insurance Admin Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Insurance Admin Assistant jobs in Arizona look for?

The top searched job categories for Insurance Admin Assistant jobs in Arizona are:

What cities in Arizona are hiring for Insurance Admin Assistant jobs?

Cities in Arizona with the most Insurance Admin Assistant job openings:

Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, and 5% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Admin - Executive Assistant

Phoenix, AZ • On-site

Helix Traffic Solutions LLC
Construction • 11 - 50 employees
Learn more about Helix Traffic Solutions LLCexternal

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Join Helix Traffic Solutions - Traffic Control for a Safer Tomorrow
About Helix Traffic Solutions
We're not just placing cones-we're rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely.
About Quail Construction
Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services.
Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support-making Quail a trusted partner across the Southwest.
Our services and capabilities include:
  • Traffic control and traffic management services for work zones and special events
  • Sales and rental of traffic control equipment to support safe, organized job sites
  • A fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environments
  • Durable barricades for pedestrian and vehicle traffic control
  • Specialized aviation solutions, including airport barricades and lighted X's
  • Message boards, temporary traffic signals, and concrete barrier walls
As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency.
Why Work with Helix & Quail Construction?
We're a people-first organization with a mission centered on public safety and service. When you join Quail Construction, you become part of a skilled regional team backed by the strength, stability, and growth opportunities of the Helix Traffic Solutions national network. You'll find:
  • A strong culture of safety, accountability, and teamwork
  • Hands-on work that directly improves roadway and work zone safety
  • Opportunities for training, advancement, and internal mobility
  • The support of a national organization with strong regional expertise
What to Expect
Our work is fast-paced, hands-on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you're dependable, safety-focused, and looking for a career with purpose, we'd be proud to have you on our team.
Executive Administrative Assistant
We are seeking a highly skilled and experienced Executive Administrative Assistant to support our leadership team in a fast-paced, dynamic environment. This role requires a polished professional who thrives under pressure, can seamlessly shift priorities, and anticipates needs before they arise.
The ideal candidate is proactive, detail-oriented, and operates with a high level of discretion and professionalism. You must be comfortable managing multiple priorities, navigating changing demands, and acting as a trusted partner to leadership. If you are someone who takes initiative, communicates effectively, and brings structure and efficiency to complex environments, we want to hear from you.
Executive Support and Core Administrative Responsibilities
  • Answer and direct phone calls, emails, and general inquiries
  • Greet visitors and maintain a professional front office environment
  • Manage Executive calendars, schedule meetings, and coordinate appointments
  • Assist with meeting setup (agendas, materials, notes, follow-ups)
  • Prepare and distribute correspondence, memos, and reports
  • Maintain organized filing systems (electronic and physical)
Strategic Operations & Coordination
  • Order and manage office supplies and inventory
  • Coordinate office maintenance, vendors, and service requests
  • Support company events, training, and team activities
  • Coordinate detailed travel arrangements
  • Track key projects, deadlines, and deliverables to ensure execution
  • Assist Executives by gathering data, conducting research, and summarizing findings
Data Entry & Reporting
  • Assist with certified payroll reporting and compliance tracking
  • Review fuel reports and notate any discrepancies
  • Track and compile reports (KPIs, project tracking, or metrics)
  • Assist with document control and record retention
  • Update databases, spreadsheets, and company logs
HR & Compliance Support
  • Assist with tracking the recruiting system
  • Assist with onboarding (new hire paperwork, orientation scheduling)
  • Assist with Annual employee file audits and archives
Project & Department Support
  • Prepare documentation for licensing and application processes
  • COI - Insurance processing
  • Tracking & maintain business licensing renewals
  • Assist with project documentation and contract tracking
General Expectations
  • Maintain confidentiality of sensitive information
  • Demonstrate strong organizational and time-management skills
  • Handle multiple priorities in a fast-paced environment
  • Provide excellent customer service internally and externally
This is a Full-Time, in office position
$30.00 an hour
  • PTO
  • 401(k)
  • Medical
  • Vision insurance
  • Dental insurance

Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.

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