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Insurance Admin Assistant Jobs in Arizona (NOW HIRING)

Addison Group

Legal Admin Assistant

Scottsdale, AZ · On-site

$70K - $80K/yr

Legal Admin Assistant Location (city, state): Scottsdale, AZ Compensation: $70,000-$80,000 annually ... Medical insurance, including an option with 100% employee premium coverage * Dental insurance

Addison Group

Legal Admin Assistant

Scottsdale, AZ · On-site

$70K - $80K/yr

Legal Admin Assistant Location (city, state): Scottsdale, AZ Compensation: $70,000-$80,000 annually ... Medical insurance, including an option with 100% employee premium coverage * Dental insurance

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Compass Group USA

ADMIN ASSISTANT

Phoenix, AZ · On-site

$17.75 - $24/hr

This is an exciting opportunity for a highly organized, customer-focused Administrative Assistant ... Life Insurance/ AD * Disability Insurance * Retirement Plan * Flexible Time Off * Paid Parental ...

Compass Group

ADMIN ASSISTANT

Phoenix, AZ · On-site

$17.75 - $24/hr

This is an exciting opportunity for a highly organized, customer-focused Administrative Assistant ... Life Insurance/ AD * Disability Insurance * Retirement Plan * Flexible Time Off * Paid Parental ...

Compass Group

ADMIN ASSISTANT

Phoenix, AZ · On-site

$17.75 - $24/hr

This is an exciting opportunity for a highly organized, customer-focused Administrative Assistant ... Life Insurance/ AD * Disability Insurance * Retirement Plan * Flexible Time Off * Paid Parental ...

Compass Group, North America

ADMIN ASSISTANT

Phoenix, AZ · On-site

$17.75 - $24/hr

This is an exciting opportunity for a highly organized, customer-focused Administrative Assistant ... Life Insurance/ AD * Disability Insurance * Retirement Plan * Flexible Time Off * Paid Parental ...

Compass Group

ADMIN ASSISTANT

Phoenix, AZ · On-site

$17.75 - $24/hr

This is an exciting opportunity for a highly organized, customer-focused Administrative Assistant ... Life Insurance/ AD * Disability Insurance * Retirement Plan * Flexible Time Off * Paid Parental ...

A1 Roofing Solutions

Admin Assistant

Mesa, AZ · On-site

$15 - $18.50/hr

We are fully licensed, bonded, and insured, and our team follows strict safety protocols to protect both our employees and our clients' properties. We also emphasize ongoing training and professional ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.25 - $23.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... Insurance * · 401K with Company Match * · Disability Insurance * · Life Insurance/AD * · ...

Compass Group, North America

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... Insurance * · 401K with Company Match * · Disability Insurance * · Life Insurance/AD * · ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... Life Insurance/AD * Associate Shopping Program * Health and Wellness Programs * Discount ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... Life Insurance/AD * Associate Shopping Program * Health and Wellness Programs * Discount ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential ... Life Insurance/AD * Associate Shopping Program * Health and Wellness Programs * Discount ...

Cloudience

Admin Assistant for MSP

Chandler, AZ · On-site

$18 - $24/hr

We are seeking an experienced and proactive Administrative Assistant to join our fast-growing ... Health insurance allowance * 6 Paid holidays * 10 Paid time off/vacation days per year * Free ...

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Insurance Admin Assistant information

What is an insurance admin assistant?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are the key skills and qualifications needed to thrive as an insurance admin assistant?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What are some typical challenges faced by an insurance admin assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.

What are popular job titles related to Insurance Admin Assistant jobs in Arizona?

For Insurance Admin Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Insurance Admin Assistant jobs in Arizona look for?

The top searched job categories for Insurance Admin Assistant jobs in Arizona are:

What cities in Arizona are hiring for Insurance Admin Assistant jobs?

Cities in Arizona with the most Insurance Admin Assistant job openings:

Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, and 5% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Legal Admin Assistant

Scottsdale, AZ • On-site

Addison Group
See more jobs at Addison Groupexternal

$70K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Job Title: Legal Admin Assistant
Location (city, state): Scottsdale, AZ
Compensation: $70,000-$80,000 annually, with some flexibility for highly qualified candidates
Industry: Legal / Litigation
Benefits: This position is eligible for
  • 401(k) with up to 5% company match
  • Medical insurance, including an option with 100% employee premium coverage
  • Dental insurance
  • Vision insurance
  • Health Savings Account
  • Company-paid life insurance
  • Paid Time Off
  • 10 days of vacation to start, increasing with tenure
  • 48 hours of sick time annually

About Our Client:
Addison Group is hiring on behalf of our client, a well-established litigation-focused law firm in Scottsdale. The firm offers a collaborative, personable environment where legal professionals have the opportunity to gain exposure to a variety of responsibilities rather than working within highly segmented departments. This is a busy but supportive office where employees work closely with attorneys and have the opportunity to develop a broad range of legal administrative skills.
Job Description:
Our client is seeking an experienced Legal Admin Assistant to provide administrative and litigation support to a small team of attorneys. The ideal candidate will have strong law firm experience, familiarity with litigation procedures and court filings, and the ability to manage competing priorities in a fast-paced environment. This role is fully onsite and offers the opportunity to work closely with attorneys while developing a broad understanding of legal operations.
Key Responsibilities:
  • Provide day-to-day administrative and legal support to approximately 2-3 attorneys.
  • Prepare, organize, and maintain litigation-related documents, pleadings, correspondence, and other legal materials.
  • Complete electronic filings with state and federal courts while following applicable court requirements and procedures.
  • Monitor calendars, deadlines, court dates, meetings, and other time-sensitive matters.
  • Coordinate meetings and maintain organized communication with attorneys, clients, vendors, and other parties.
  • Manage and organize electronic documents using document management systems.
  • Assist with legal correspondence, document preparation, and other written materials.
  • Provide support with basic settlement and accounting-related tasks, including calculating fees and distributing funds. Training will be provided.
  • Proactively manage daily priorities and follow through on time-sensitive requests.
  • Support attorneys and the broader legal team as needed in a busy office environment.

Qualifications:
  • Minimum of 3-5 years of legal experience within a law firm; 5+ years is preferred.
  • Experience supporting litigation matters and familiarity with litigation procedures.
  • Demonstrated experience preparing and submitting electronic filings in state and federal courts.
  • Knowledge of court rules, filing requirements, and litigation deadlines.
  • Experience working with litigation documents, pleadings, and docketing-related responsibilities.
  • Multi-state litigation experience is preferred, particularly experience involving California matters.
  • Strong proficiency with Microsoft Office.
  • Experience with Law Toolbox or similar calendaring/deadline management platforms.
  • Familiarity with NetDocuments, Centerbase, or comparable legal technology platforms is preferred.
  • Strong written and verbal communication skills.
  • Excellent organization and attention to detail.
  • Ability to manage multiple priorities while maintaining accuracy.
  • Associate or bachelor's degree is preferred, though equivalent legal experience may be considered.

Additional Details:
  • Direct-hire, permanent opportunity
  • Immediate opening
  • Schedule: Monday-Friday, 8:00 AM-5:00 PM
  • 100% onsite; this is not a hybrid position
  • Supports approximately 2-3 attorneys and works closely with the firm's administrative leadership
  • Candidates should be comfortable working in a high-volume environment where priorities may shift throughout the day.
  • The position requires someone who is proactive, dependable, resourceful, and comfortable taking initiative.
  • The ideal candidate is interested in building a long-term career as a legal administrative professional.
  • Training will be provided for settlement-related accounting responsibilities.
  • Annual merit review following the employee's first full year of employment.
  • Interview process includes an initial interview followed by a second round with attorneys.

Perks:
  • Personalized, collaborative work environment
  • Opportunity to gain exposure to a wide variety of legal and administrative responsibilities
  • Work directly with attorneys rather than supporting a large group of attorneys
  • Supportive team with a low-ego, approachable culture
  • Consistent Monday-Friday schedule with employees expected to leave on time
  • Opportunity to become a versatile legal professional with exposure across multiple areas of the firm

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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