Implementation Project Manager Jobs in Madison, WI

Job Summary: Provides advanced technical, analytical, and strategic guidance for information technology (IT) projects. Manages vendor workflow and deliverables for complex initiatives and facilitates project status communication to stakeholders to support IT developments necessary for mission-related functions. This position will provide project management, coordination, governance, and oversight in support of the Enterprise Document Management System (EDMS) project and the EAP Acceleration Program, partnering with IT, EAP, vendors, and business stakeholders to ensure successful delivery of project objectives, timelines, deliverables, and outcomes.

This is a project-funded position with an anticipated end date of June 30, 2028.

• Schedules and facilitates communication for the integration of vendor workflow and tracks and reviews vendor deliverables for moderately complex, multi-unit projects

• Collaborate with cross-functional stakeholders to align project goals with broader organizational priorities and requirements.

• Provides advanced technical and analytical guidance to project teams. Identifies and estimates tasks, applies established project management, process improvement, and budget and cost analysis methodologies to identify obstacles and drive project completion

• Serves as a main point of contact for clients in the development and implementation of multi-unit, moderately complex projects

• Works actively to foster a respectful, inclusive and safe team environment 

• Drafts and delivers project status communications and reports

Workday and Enterprise Solutions Team (WEST)

Well qualified applicants can expect to earn between $115,401 - $140,831, with final salary based on experience and qualifications.

In addition to salary, this position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

• Proven track record of leading successful multi-unit, complex projects, preferably in a higher education or public sector environment.

• Advanced proficiency in project management methodologies, including Agile, Waterfall, and hybrid approaches.
• Expertise in risk management, resource allocation, and stakeholder communication.
• Experience with project management tools such as Smartsheet, Jira, or Microsoft Project.

• Demonstrated ability to lead diverse, cross-functional teams and build strong relationships with stakeholders at all organizational levels.
• Demonstrated ability to work effectively within complex stakeholder environments that include multiple business units, technical teams, and governance groups, often with evolving requirements, competing priorities, and shared decision-making responsibilities.
• Excellent facilitation and negotiation skills, with a proven ability to resolve conflicts and build consensus.

• Strong problem-solving skills with the ability to anticipate challenges, evaluate alternatives, and implement effective solutions.

• Experience facilitating discussions and driving alignment among diverse stakeholder groups, ranging from detailed technical teams to executive leadership, while navigating ambiguity and influencing outcomes when ownership and decision authority are not clearly defined.
• Ability to translate technical and operational details into clear, actionable updates and visualization aids for non-technical audiences.
• Proven ability to balance strategic objectives with detailed project execution, translating complex technical concepts into business-focused recommendations for stakeholders at all levels of the organization.

• Certification in Project Management Professional (PMP), Certified ScrumMaster (CSM), or similar credentials is strongly preferred.
• 7+ years of experience in Data Warehouse and Enterprise Document Management.
• Experience working with or supporting initiatives related to Workday, Data Warehouse, or other ERP systems

Bachelor’s degree in business administration, Project Management, Information Systems, or a related field required. Advanced degree in one of the fields is preferred.

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. Please upload documents that includes your resume and responses to the prompts below.

1. Please describe how you build stakeholder buy-in when managing a challenging project that is encountering conflict and resistance
2. Tell us about your experience leading projects in support of executive level leadership.
3. Describe how you balance risk management, resource allocation, and communication when leading a project?

Your responses to the prompts will help us better understand your motivation, interests, and potential success in the role.

If you have any questions about the application process, please contact Daniel McCusky at Daniel.mccusky@wisc.edu.

References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. The Workday and Enterprise Solutions Team (WEST) cannot employ F-1 OPT STEM Extension participants, because the department does not meet the E-Verify employer requirement. 

Daniel McCusky, HR Generalist
daniel.mccusky@wisc.edu

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The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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