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Healthcare Administrative Assistant Jobs (NOW HIRING)

DaVita

Healthcare Administrative Assistant

Bay Shore, NY · On-site

... Healthcare Admin Assistant - Join Our Dynamic Dialysis Team Fast paced busy clinic in Milwaukee WI Healthcare Administrative background required We encourage fun, on and off the clock. Be the "face ...

Weekday AI

Healthcare Administrative Specialist

$40 - $50/hr

... experienced healthcare administrative professionals with deep, hands-on expertise in the ... Post payments accurately and reconcile remittances with clinical charges. * Assist in payment ...

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How much do healthcare administrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for healthcare administrative assistant in the United States is $19.83, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a healthcare administrative assistant, and why are they important?

To thrive as a Healthcare Administrative Assistant, you need organizational skills, attention to detail, knowledge of medical terminology, and typically a certificate or associate degree in healthcare administration or a related field. Familiarity with electronic health records (EHR) systems, scheduling software, and basic office equipment is essential. Strong interpersonal communication, discretion, and multitasking abilities help you excel in supporting both patients and healthcare professionals. These competencies ensure efficient operations, accurate recordkeeping, and a positive experience for patients and staff in medical settings.

What is a healthcare administrative assistant?

A healthcare administrative assistant assists the patients in a medical facility. In this career, you usually work at the front desk and check patients in, schedule appointments, and look over patient paperwork. You may work in a hospital, physician’s office, clinic, or another medical facility. Your responsibilities include filing medical documents and handling insurance documents. Other duties may include assisting the doctor by taking a patient’s vitals, drawing blood, or sterilizing medical equipment. You support the day-to-day operations of the office, which includes using medical software and managing receivable and payable accounts.

What is the difference between Healthcare Administrative Assistant vs Medical Secretary?

AspectHealthcare Administrative AssistantMedical Secretary
CredentialsHigh school diploma or equivalent; certifications like Certified Medical Administrative Assistant (CMAA) are commonHigh school diploma or equivalent; certifications like Certified Medical Secretary (CMS) are beneficial
Work EnvironmentHospitals, clinics, healthcare officesDoctors' offices, clinics, healthcare facilities
Job DutiesScheduling, billing, patient records, administrative supportScheduling appointments, managing correspondence, patient communication

Healthcare Administrative Assistants and Medical Secretaries share similar environments and credentials, but Administrative Assistants often handle broader administrative tasks, while Medical Secretaries focus more on clerical and communication duties within healthcare settings.

Is it hard to get a job as a healthcare administrative assistant?

Getting a job as a healthcare administrative assistant can vary depending on location and experience, but generally, it requires good organizational skills, familiarity with medical office procedures, and often an associate degree or certification. Competition may be moderate, and having proficiency in office software and healthcare management systems can improve chances of employment.

How does a healthcare administrative assistant typically collaborate with medical staff and patients in a clinical setting?

Healthcare Administrative Assistants play a vital role in ensuring smooth communication between medical staff and patients. They are often responsible for scheduling appointments, managing patient records, and relaying important information to both clinicians and patients. This role requires balancing administrative duties with customer service, as assistants must address patient inquiries while coordinating with doctors, nurses, and other healthcare professionals to support efficient clinic operations. Building strong relationships with the team and maintaining confidentiality are both essential aspects of this collaborative environment.

How to get into healthcare administrative assistant with no experience?

Healthcare administrative assistants can enter the field with minimal experience by completing relevant training or certification programs, such as medical office administration. Gaining skills in office software, communication, and basic medical terminology can improve employability, and some employers offer on-the-job training for entry-level candidates.
More about Healthcare Administrative Assistant jobs
What cities are hiring for Healthcare Administrative Assistant jobs? Cities with the most Healthcare Administrative Assistant job openings:
What are the most commonly searched types of Healthcare Administrative jobs? The most popular types of Healthcare Administrative jobs are:
Who are the top companies hiring for Healthcare Administrative Assistant jobs? The top employers for Healthcare Administrative Assistant jobs are:
What states have the most Healthcare Administrative Assistant jobs? States with the most job openings for Healthcare Administrative Assistant jobs include:
What job categories do people searching Healthcare Administrative Assistant jobs look for? The top searched job categories for Healthcare Administrative Assistant jobs are:
Healthcare Administrative Assistant jobs near you
Infographic showing various Healthcare Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 67% Full Time, 15% Part Time, and 16% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,242 per year, or $19.8 per hour.

Healthcare Administrative Assistant

Healthcare Support Staffing

Tempe, AZ • On-site

$16 - $17.50/hr

Full-time

Re-posted 14 days ago

Job description

Company Description

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career!

Job Description
  • Initiate authorization requests for output or input services in keeping with the prior authorization list. Maintain integrity of PHI. Maintain working relationships with other departments. 
  • Research claims inquiry specific to the department and responsibility. 
  • Attend ongoing training and in-services as directed.
  • Perform tasks necessary to promote member compliance such as verifying appointments, obtaining lab results. Assess and monitor inpatient census.
  • Screen for eligibility and benefits. Identify members without a PCP and refer to Member Service
  • Answers phone queues and faxes within established standards. Screen members by priority for CM assessment.

Compensation:  $16-$17.50/h

Qualifications
  • 2-3 years of healthcare experience (preferred managed care or physician's office, but will accept many healthcare backgrounds)
  • Must have GED or HS Diploma (add to resume)
  • Must have clear speech
  • Good customer service skills
  • Need good computer skills, especially Excel
Additional Information

Interested in being considered?

If you are interested in being considered for the Healthcare Administrative Assistant position, please contact Nader at 407.478.0332 Ext 234

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About Healthcare Support

Sourced by ZipRecruiter

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career!Healthcare Support Staffing, Inc. is an equal employment opportunity employer and will consider all qualified applicants without regard to race, color, religion, disability, sex, sexual orientation, gender identity, national origin, protected veteran status, or any other characteristic protected by applicable local, state, or federal law.

Industry

Recruiting and staffing services

Company size

201 - 500 Employees

Headquarters location

Maitland, FL, US

Year founded

2003

Social media

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