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Healthcare Administrative Assistant Jobs (NOW HIRING)

Texas Surgical Associates

Be Seen First

Healthcare Administrative Assistant

Houston, TX · On-site

$18 - $20/hr

Primarily Administrative job (80%), front desk back up (10%) and basic back up Medical Assistant (10%). Moderate Microsoft Must have two-year experience with Multi telephone lines. Familiar with ...

Texas Surgical Associates

Be Seen First

Healthcare Administrative Assistant

Houston, TX · On-site

$18 - $20/hr

Primarily Administrative job (80%), front desk back up (10%) and basic back up Medical Assistant (10%). Moderate Microsoft Must have two-year experience with Multi telephone lines. Familiar with ...

Optimal Care

Administrative Assistant

Bingham Farms, MI

$16.50 - $22.25/hr

Optimal Care's Administrative Assistants are responsible performs data entry and analytical responsibilities. Provides clerical support, manages executive calendars, creates appointments and ...

AppleOne

Administrative Assistant

Aiken, SC · On-site

$15/hr

This Front Desk Administrative Assistant role is ideal for someone who enjoys helping patients ... This position offers the opportunity to work with a supportive team of healthcare professionals in ...

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Healthcare Administrative Assistant information

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How much do healthcare administrative assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for healthcare administrative assistant in the United States is $19.83, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a healthcare administrative assistant, and why are they important?

To thrive as a Healthcare Administrative Assistant, you need organizational skills, attention to detail, knowledge of medical terminology, and typically a certificate or associate degree in healthcare administration or a related field. Familiarity with electronic health records (EHR) systems, scheduling software, and basic office equipment is essential. Strong interpersonal communication, discretion, and multitasking abilities help you excel in supporting both patients and healthcare professionals. These competencies ensure efficient operations, accurate recordkeeping, and a positive experience for patients and staff in medical settings.

What is a healthcare administrative assistant?

A healthcare administrative assistant assists the patients in a medical facility. In this career, you usually work at the front desk and check patients in, schedule appointments, and look over patient paperwork. You may work in a hospital, physician’s office, clinic, or another medical facility. Your responsibilities include filing medical documents and handling insurance documents. Other duties may include assisting the doctor by taking a patient’s vitals, drawing blood, or sterilizing medical equipment. You support the day-to-day operations of the office, which includes using medical software and managing receivable and payable accounts.

What is the difference between Healthcare Administrative Assistant vs Medical Secretary?

AspectHealthcare Administrative AssistantMedical Secretary
CredentialsHigh school diploma or equivalent; certifications like Certified Medical Administrative Assistant (CMAA) are commonHigh school diploma or equivalent; certifications like Certified Medical Secretary (CMS) are beneficial
Work EnvironmentHospitals, clinics, healthcare officesDoctors' offices, clinics, healthcare facilities
Job DutiesScheduling, billing, patient records, administrative supportScheduling appointments, managing correspondence, patient communication

Healthcare Administrative Assistants and Medical Secretaries share similar environments and credentials, but Administrative Assistants often handle broader administrative tasks, while Medical Secretaries focus more on clerical and communication duties within healthcare settings.

Is it hard to get a job as a healthcare administrative assistant?

Getting a job as a healthcare administrative assistant can vary depending on location and experience, but generally, it requires good organizational skills, familiarity with medical office procedures, and often an associate degree or certification. Competition may be moderate, and having proficiency in office software and healthcare management systems can improve chances of employment.

How does a healthcare administrative assistant typically collaborate with medical staff and patients in a clinical setting?

Healthcare Administrative Assistants play a vital role in ensuring smooth communication between medical staff and patients. They are often responsible for scheduling appointments, managing patient records, and relaying important information to both clinicians and patients. This role requires balancing administrative duties with customer service, as assistants must address patient inquiries while coordinating with doctors, nurses, and other healthcare professionals to support efficient clinic operations. Building strong relationships with the team and maintaining confidentiality are both essential aspects of this collaborative environment.

How to get into healthcare administrative assistant with no experience?

Healthcare administrative assistants can enter the field with minimal experience by completing relevant training or certification programs, such as medical office administration. Gaining skills in office software, communication, and basic medical terminology can improve employability, and some employers offer on-the-job training for entry-level candidates.
More about Healthcare Administrative Assistant jobs
What cities are hiring for Healthcare Administrative Assistant jobs? Cities with the most Healthcare Administrative Assistant job openings:
What are the most commonly searched types of Healthcare Administrative jobs? The most popular types of Healthcare Administrative jobs are:
Who are the top companies hiring for Healthcare Administrative Assistant jobs? The top employers for Healthcare Administrative Assistant jobs are:
What states have the most Healthcare Administrative Assistant jobs? States with the most job openings for Healthcare Administrative Assistant jobs include:
What job categories do people searching Healthcare Administrative Assistant jobs look for? The top searched job categories for Healthcare Administrative Assistant jobs are:
Healthcare Administrative Assistant jobs near you
Infographic showing various Healthcare Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $41,242 per year, or $19.8 per hour.

Healthcare Administrative Assistant

Gaddiel Home Care Services, Inc.

Norcross, GA

$16/hr

Full-time

Posted 5 days ago

Job description

Job Title: Administrative Assistant
Company: Gaddiel Home Care Services Inc.
Department: Administration
Reports To: Administrator / Executive Director
Hourly Rate: $16 per hour

Job Summary:
Gaddiel Home Care Services Inc. is seeking a dependable and detail-oriented Administrative Assistant to support the daily operations of our home care services. This position will be responsible for managing documentation, ensuring compliance, coordinating schedules, and supporting communication across the organization. The ideal candidate will play a key role in maintaining smooth workflows, handling onboarding, and ensuring accurate record-keeping to support both employees and contractors.

Key Responsibilities:

Administrative Operations:

  • Conduct phone interviews and assist with onboarding processes for new hires and contractors.

  • Track and monitor deadlines for essential document submissions (e.g., background checks, drug tests, TB tests) for both employees and contractors.

  • Schedule credentialing appointments for employees.

  • Maintain an organized and efficient office environment.

  • Monitor and order office supplies in accordance with company budget guidelines.

  • Manage incoming calls, take messages, and direct calls as necessary.

Chart & Compliance Management:

  • Maintain and review both contractor and employee charts to ensure all required documentation is complete, up-to-date, and compliant with state regulations.

  • Review daily task sheets and verify the completion of scheduled tasks.

  • Notify the Administrator to schedule timely evaluations for clients and caregivers.

EVV & Scheduling Oversight:

  • Oversee the Electronic Visit Verification (EVV) system to maintain accurate time records for billing.

  • Adjust schedules and record time changes in the EVV system to ensure accurate payroll and billing.

  • Verify that clock-in/outs and documentation are complete for all employees.

Communication & Support:

  • Coordinate internal meetings and in-service training sessions; send reminders and track attendance.

  • Address technical support issues promptly or escalate to IT as necessary.

  • Send memos to the care team as needed to communicate important updates or information.

Additional Responsibilities:

  • Monitor the progression of state-required certifications to ensure timely completion.

  • Set and pursue goals to increase PCA course sales monthly to support company growth.

  • Fill in and take clients to appointments when no other staff is available.

Qualifications:

  • High school diploma or equivalent required; higher education preferred.

  • Experience with home care compliance and documentation management is a plus.

  • Proficiency in Microsoft Office, scheduling software, and EVV platforms.

  • Strong organizational, multitasking, and communication skills.

  • Professional, reliable, and able to work independently.

If you're ready to contribute to a supportive, dynamic team and grow in a fulfilling role, we'd love to hear from you! Apply today to join Gaddiel Home Care Services.