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Healthcare Administrative Assistant Jobs (NOW HIRING)

TEKsystems

Administrative Assistant

Boston, MA

$20/hr

Healthcare Administrative Assistant / Practice Assistant Pay Rate: $20/hr About the Role We are seeking a dependable and patient-focused Administrative Assistant to support front desk operations at a ...

Northwind Health Company

Be Seen First

Healthcare Program Administrative Assistant

Indianapolis, IN · Remote

$21 - $23/hr

Position Summary The Healthcare Program Administrative Assistant provides administrative, operational, and member support for Northwind wellness programs. This role is responsible for coordinating ...

DaVita

Administrative Assistant

Fayville, MA · On-site

$18.25 - $24.50/hr

Posting Date 08/04/2026 120 Siegler St,Green Bay,Wisconsin,54303,United States of America Healthcare Administrative Assistant Green Bay WI Administrative background required, Administrative Health ...

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How much do healthcare administrative assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for healthcare administrative assistant in the United States is $19.83, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a healthcare administrative assistant, and why are they important?

To thrive as a Healthcare Administrative Assistant, you need organizational skills, attention to detail, knowledge of medical terminology, and typically a certificate or associate degree in healthcare administration or a related field. Familiarity with electronic health records (EHR) systems, scheduling software, and basic office equipment is essential. Strong interpersonal communication, discretion, and multitasking abilities help you excel in supporting both patients and healthcare professionals. These competencies ensure efficient operations, accurate recordkeeping, and a positive experience for patients and staff in medical settings.

What is a healthcare administrative assistant?

A healthcare administrative assistant assists the patients in a medical facility. In this career, you usually work at the front desk and check patients in, schedule appointments, and look over patient paperwork. You may work in a hospital, physician’s office, clinic, or another medical facility. Your responsibilities include filing medical documents and handling insurance documents. Other duties may include assisting the doctor by taking a patient’s vitals, drawing blood, or sterilizing medical equipment. You support the day-to-day operations of the office, which includes using medical software and managing receivable and payable accounts.

What is the difference between Healthcare Administrative Assistant vs Medical Secretary?

AspectHealthcare Administrative AssistantMedical Secretary
CredentialsHigh school diploma or equivalent; certifications like Certified Medical Administrative Assistant (CMAA) are commonHigh school diploma or equivalent; certifications like Certified Medical Secretary (CMS) are beneficial
Work EnvironmentHospitals, clinics, healthcare officesDoctors' offices, clinics, healthcare facilities
Job DutiesScheduling, billing, patient records, administrative supportScheduling appointments, managing correspondence, patient communication

Healthcare Administrative Assistants and Medical Secretaries share similar environments and credentials, but Administrative Assistants often handle broader administrative tasks, while Medical Secretaries focus more on clerical and communication duties within healthcare settings.

Is it hard to get a job as a healthcare administrative assistant?

Getting a job as a healthcare administrative assistant can vary depending on location and experience, but generally, it requires good organizational skills, familiarity with medical office procedures, and often an associate degree or certification. Competition may be moderate, and having proficiency in office software and healthcare management systems can improve chances of employment.

How does a healthcare administrative assistant typically collaborate with medical staff and patients in a clinical setting?

Healthcare Administrative Assistants play a vital role in ensuring smooth communication between medical staff and patients. They are often responsible for scheduling appointments, managing patient records, and relaying important information to both clinicians and patients. This role requires balancing administrative duties with customer service, as assistants must address patient inquiries while coordinating with doctors, nurses, and other healthcare professionals to support efficient clinic operations. Building strong relationships with the team and maintaining confidentiality are both essential aspects of this collaborative environment.

How to get into healthcare administrative assistant with no experience?

Healthcare administrative assistants can enter the field with minimal experience by completing relevant training or certification programs, such as medical office administration. Gaining skills in office software, communication, and basic medical terminology can improve employability, and some employers offer on-the-job training for entry-level candidates.
More about Healthcare Administrative Assistant jobs
What cities are hiring for Healthcare Administrative Assistant jobs? Cities with the most Healthcare Administrative Assistant job openings:
What are the most commonly searched types of Healthcare Administrative jobs? The most popular types of Healthcare Administrative jobs are:
Who are the top companies hiring for Healthcare Administrative Assistant jobs? The top employers for Healthcare Administrative Assistant jobs are:
What states have the most Healthcare Administrative Assistant jobs? States with the most job openings for Healthcare Administrative Assistant jobs include:
What job categories do people searching Healthcare Administrative Assistant jobs look for? The top searched job categories for Healthcare Administrative Assistant jobs are:
Healthcare Administrative Assistant jobs near you
Infographic showing various Healthcare Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 67% Full Time, 15% Part Time, and 16% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,242 per year, or $19.8 per hour.

Healthcare Administrative Assistant

Pacesetter Health

Pickerington, OH • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Job description

Durable Medical Equipment Specialist
FASCO (Foot and Ankle Specialists of Central Ohio)
Position Summary:
The Durable Medical Equipment Coordinator (DME Coordinator) will support physicians and patients on the process of ordering Diabetic Shoes and Custom AFOs. They will make sure to use customer service skills and display professionalism to treat our patients with the utmost quality of care.
Job Function and Duties:
  • Greet patients promptly and courteously
  • Provide patient instruction as directed by the physician
  • Complete patient paperwork required for Medicare Diabetic Shoe Process and enter information into the EMR at the time of encounter
  • Measure/Cast patients for DME items
  • Order DME using ordering software
  • Update medical records
  • Answer phones, schedule appointments, answer insurance benefit questions
  • Other tasks assigned to you from management
Required Skills amp; Abilities:
  • HIPAA and OSHA knowledge and Compliance preferred (will train if not knowledgeable)
  • Medical office experience preferred but not required (on-site training available)
  • Must be professional and courteous
  • Excellent communication skills
  • Organizational skills
  • Ability to work with a team or independently
  • Must be knowledgeable with computers
Physical Demands:
  • Must be able to walk/stand for long periods of time.
  • May be required to bend, reach and lift up to 20 pounds as needed throughout the day.
Schedule and Related Information:
  • Work schedule is Monday through Friday no Weekends
  • Travel to other locations is required
Benefits:
  • Health, Dental, Vision, Life, Short Term/Long Term, HSA, Personal Time Off (PTO) 401K, Paid Holidays, Bonus Incentives

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