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How much do graduate program director jobs pay per year?

As of Sep 9, 2026, the average yearly pay for graduate program director in the United States is $71,799.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,000.00 and $89,500.00 per year, depending on experience, location, and employer.

What are the responsibilities of a Graduate Program Director?

A Graduate Program Director oversees the administration and academic integrity of graduate programs within a department or college. Their responsibilities typically include coordinating admissions, advising students, managing curriculum development, ensuring compliance with university policies, and serving as a liaison between students, faculty, and administration. They also address student concerns, organize program assessments, and may contribute to recruitment efforts. Their role is vital in maintaining the quality and reputation of graduate programs.

What are the key skills and qualifications needed to thrive as a Graduate Program Director?

To thrive as a Graduate Program Director, you need a solid background in academic administration, curriculum development, and typically an advanced degree in your field. Familiarity with student information systems, accreditation processes, and learning management platforms is essential. Exceptional leadership, organizational, and interpersonal skills help in managing faculty, supporting students, and fostering collaboration across departments. These competencies ensure the effective operation, growth, and academic quality of graduate programs.

What are some common challenges faced by a Graduate Program Director and how can they be managed effectively?

Graduate Program Directors often navigate challenges such as balancing administrative duties with supporting students and faculty, ensuring program accreditation standards are met, and mediating conflicts within the program. Effective management involves strong organizational skills, clear communication, and fostering a collaborative environment. Regularly soliciting feedback from stakeholders and staying updated on institutional policies can also help address issues proactively and maintain program excellence.
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Infographic showing various Graduate Program Director job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $71,799 per year, or $34.5 per hour.

Assistant Director of Graduate Program Operations

Villanova, PA • On-site

Villanova University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Villanova Universityexternal

Full-time, Part-time

Posted 15 days ago

Key responsibilities

  • Manage the daily operations of all graduate programs within the College of Engineering, including student tracking, course scheduling, and graduation processes.

  • Oversee critical processes such as the Graduate Assistant offer letters, I-20 Visa procedures, and program assessments to ensure compliance and efficiency.

  • Supervise office finances related to graduate program expenditures, fellowships, and tuition remission, and coordinate with relevant university offices.

Villanova University rating

7.5

Company rating: 7.5 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

315th of 633 rated colleges and universities

Job description

Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
Posting Number:
20260406S
Position Title:
Assistant Director of Graduate Program Operations
Position Type:
Staff
Location:
Villanova, PA
Recruitment Type:
Internal/External Applicants
Work Schedule:
full-time/12-months
Avg Hours Week
Department:
201-Dean-Engineering
Position Summary:
The Assistant Director of Graduate Program Operations is responsible for managing the daily operations of all post-Baccalaureate (Graduate) programs within the College of Engineering (CoE). This role ensures the seamless administration of a diverse portfolio of programs, including BS/MS, MS (full- and part-time), PhD (full- and part-time), Certificates, and non-credit offerings (both online and in-person). The role ensures responsive student services, clear and consistent procedures, financial stewardship, and collaborative partnership with university stakeholders.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
Enrollment and Systems Operations
  • Develop and assist in the implementation of consistent enrollment procedures in collaboration with academic departments to ensure timely advising and comprehensive student support.
  • Manage critical processes, including the Graduate Assistant (GA) Offer Letter request and release, and the I-20 Visa process for international students, in partnership with University offices

Program Management and Administration
  • Manage operational aspects of the PhD program, including ongoing assessment to ensure streamlined processes for qualifying exams, proposal defenses, dissertation defenses, and degree verification using institutional software.
  • Enhance and manage operational processes for BS/MS, MS, and Certificate programs, including student tracking, course scheduling, academic audits, and graduation lists.
  • Apply academic policies and procedures to ensure consistent program administration and departmental, college, and university compliance.
  • Work with other Villanova colleges and UTS to establish university-wide norms, and disseminate best practices for shared systems
  • Participate and contribute as a resource for University wide CRM and Data Integrity committees around student data. Provide technical feasibility input as well as assisting in the evaluation and implementation of new software components to admission information systems.

Financial and Management
  • Manage budgets for Graduate Endowed Fellowships and Tuition Remission Credits, in a integrated workflow with the College Finance and Administration team.
  • Manage financial records for expenditures, and tuition remission allocation for GAs, including coordinating with the Finance Office on Tuition Remission submissions and with the Office of Research Administration on grant-related student activities.
  • Directly supervise the Graduate Assistant for Graduate Studies.

Graduate Student Life
  • Supports CoE graduate students with quality-of-life matters and provides guidance and referrals to resources and services outside the purview of the Dean's Office. Partner with the Grad Center to maintain an intentional portfolio of services at the college and university level.
  • Staff representative to the CEER Graduate Club, PhD and MS Committees, and other College and University committees relevant to graduate students.
  • Supports the Assistant Director of Graduate Admissions and Recruitment at recruiting event to promote graduate programs.
  • Serves as Chair of the College Committee on Graduate Student Events.

Percentage of Time & Responsibilities
  • 30% Management and continuous improvement of processes related to Graduate Students in CoE. Primary functions include onboarding and advising graduate students, organizing PhD Advisor/fund matching and overseeing the utilization of university data systems, such as personnel data and degree audit tools in partnership with CoE administration and University stakeholders.
  • 20% Responsible for managing the office finances and record-keeping. This includes maintaining and managing financial records for the graduate program expenditures, tuition remission allocation for GAs and endowed fellowships. Coordinating appropriately with the Office of Research Administration regarding the grant-related activities of CoE PhD students.
  • 15% Management of PhD program activities including coordination of qualifying examinations and their review, coordination of proposal defenses and dissertation defenses, verification of degrees and audit compliance.
  • 15% Serve as the point of contact for graduate student support and work with the graduate activities committee and graduate student groups across campus to continuously improve the graduate student experience.
  • 10% Manage and optimize key graduate academic and administrative processes, including MS and PhD degree completion and the I-20 issuance process for international students. Coordinate and execute the Graduate Assistant (GA) offer and onboarding process as well as facilitate tuition remission submission. Serve as the primary point of contact for GA onboarding within the CoE.
  • 5% Management of Graduate Studies Graduate Assistant.
  • 5% Perform other duties and assist with projects as assigned.

Minimum Qualifications:
Formal Education
  • Bachelor's Degree required

Work Experience
  • 3 years of work experience

Work Skills
  • Must be a team player with strong writing, interpersonal, organizational, project management and planning skills. Must be a flexible, upbeat, energetic self-starter who enjoys collaboration with a wide variety of constituencies (departments, college, university partners, potential students, and students, etc.).
  • Must have strong communication, problem-solving and decision-making skills with the ability to maintain excellent relationships. The individual must be able to work independently as well as with others in a productive manner. Must have the ability to handle multiple tasks, priorities, and deadlines in a fast-paced, multifaceted environment.
  • Must have a deep commitment to the well-being of the University, a commitment to the University's mission and heritage, and to serving the needs of a diverse community.

Specific Job Knowledge
  • Knowledge and experience with higher education management software

Equipment Knowledge
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, SharePoint, etc.)
  • Zoom and other videoconferencing services

Preferred Qualifications:
Work Experience
  • Higher Education experience

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
  • Understanding of budget management

Equipment Knowledge
  • Experience with Ellucian/Banner or similar ERP system(s)
  • Experience with DegreeWorks or similar degree auditing tool(s)
  • Experience with Softdocs or similar document management platform(s)

Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Ignite Your Career at Villanova University!
Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!
Villanova is a Carnegie-classified doctoral university. From its founding in 1842 to its position today as a nationally recognized leading university, Villanova University has forged a path of academic excellence. The University is in the Philadelphia metropolitan area, home to a large concentration of universities, industries, and government labs.
Why work at Villanova?
Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2023 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators. The UNITAS Office of Community Enrichment works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups.
Villanova's most precious asset is our people. Even as a part-time employee, you will receive access to certain benefits, including tuition assistance and more.
Please submit your application at: https://jobs.villanova.edu/.
Application packages must include:
  • Cover Letter
  • Curriculum Vitae
  • Names and contact information of three references

The review process will begin immediately and will continue until the position is filled.
Posting Date:
08/25/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within salaried grade 13 and the range is $52,000-65,100. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Grade:
13
Job Classification:
exempt

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About Villanova University

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Villanova University, located in Villanova, Pennsylvania, United States, operates within the higher education industry. Its establishment traces back to 1842 by the Augustinians, a Catholic religious order. The university offers a wide range of academic programs in various disciplines, including Liberal Arts and Sciences, Engineering, Nursing, Business, and Law, serving over 10,000 undergraduate, graduate, and law students. Guided by its Augustinian Catholic intellectual tradition, it is committed to community service, and it seeks to cultivate knowledgeable, thoughtful, and ethical leaders. The university’s mission is to empower students to ignite change, with a vision for a just and peaceful world.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Villanova, PA, US

Year founded

1842

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